Harvard University Expense Form – Fill Out and Use This PDF

The Harvard University Expense Form is a comprehensive document designed for employees, affiliates, students, and guests to report and request reimbursements for various expenses incurred while conducting university business. The form requires detailed information about the nature of the expenses, including dates, descriptions, and the purpose of each expenditure, and necessitates the inclusion of receipts within 60 days of the expense. To ensure a smooth reimbursement process, individuals are encouraged to carefully fill out the form and attach all necessary documentation before submission. For detailed instructions and to submit your expense form, click the button below.

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Harvard University Expense Form PDF Details

The Harvard University Expense Form stands as a crucial document for managing reimbursements and financial transactions associated with university business. This comprehensive form is designed to accommodate a variety of users including Harvard employees, students, affiliates, and even invited guests, ensuring that every transaction related to Harvard’s operations is meticulously documented and processed according to university guidelines. At its core, the form necessitates the attachment of receipts for expenses incurred within a 60-day period, a policy emphasizing the university's commitment to fiscal responsibility. Users are prompted to detail the business purpose of their expenditure, which for travel or entertainment expenses, must include specifics about the individuals or organizations involved, alongside the location and the expense date range. The form further categorizes expenses into segments such as air/rail travel, lodging, and business meals, ensuring each expense type is clearly identified and appropriately accounted for. Additionally, it offers options for reimbursement via direct deposit or paper check, addressing the diverse preferences of its community members. The inclusion of a supplemental information page allows for a thorough collection of necessary details, thereby streamlining departmental accounting and processing activities. This attentiveness to detail underlines Harvard University’s dedication to maintaining precise and transparent financial practices.

Question	Answer
Form Name	Harvard University Expense Form
Form Length	2 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	30 sec
Other names	harvard medical school application form, harvard university application form for international students, harvard university application form pdf, harvard application form pdf

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UNIVERSAL EXPENSE FORM

Note: Receipts must be received by the TRO within 60 days of the date expense incurred.

EMPLOYEE TYPE OR AFFILIATION		PAYMENT TYPE (CHECK ALL THAT APPLY)
Harvard Employee		Out of Pocket
Affiliate/Harvard Student/Casual/Stipend- Complete Non-Employee Section		GE Capital Corporate Card
		Reimbursement Method
Invited Guest/Visitor – Complete Non-Employee Section		Reimbursement Method
Date:		Direct Deposit
Date:		Paper Check
		Paper Check
Harvard ID#:	Reimbursee or Cardholder Name:		Web Voucher/PO#:

Non-Employees

Complete This

Section.

Social Sec/Tax ID#:

US Citizen or Permanent Resident: _______Yes _______ No

Permanent Residents - Resident Alien Card # _____________

If you are not a US Citizen or Permanent Resident, provide:

Visa Type:

Country of Tax Residency:

BUSINESS PURPOSE (Detailed reason for expenditure. For travel or entertainment, include person and/or organization visited and location. Also include expense date range. List additional business purposes on page 2.)

Date(s) of expense(s)

SUMMARY OF EXPENSES (Room for additional expenses is available on page 2)

Business	Description	Air/Rail	Ground
Purpose#	(date, detail, etc…)	Travel	Trans.

Lodging

Business

Meals

Other

Total

Subtotals from page 2, if applicable:

LESS ADVANCES

EXPENSE REPORT TOTAL:

TOTAL AMOUNT OF RECEIPTS UNDER $75

REIMBURSEE: I certify that these are all legitimate Harvard University business expenses. By signing this form you agree that no unallowable costs, including undocumented expenses under $75 are being charged to federal grants

SIGNATURE:

Date:

Reimbursee Permanent Legal Address:

Reimbursee Check Mailing Address, if different than Legal:

.
Preparer: __________________________________	Phone: ___________ Approver: ___________________________________
(PRINT)	(SIGNATURE)

HARVARD UNIVERSITY UNIVERSAL EXPENSE FORM – SUPPLEMENTAL INFORMATION PAGE ____OF ___

Reimbursee or Cardholder Name:

Web Voucher/PO#:

Departmental Accounting

The area below is for departments whose financial office requires this information for processing purposes.

This information will be captured in the Web Voucher System.

Business Purpose#

Amount

Tub (3)

Org (5)

Object (4)

Fund (6)

Activity (6)

Sub (4)

Root (5)

ADDITIONAL BUSINESS PURPOSES OR INFORMATION

Date(s) of expense(s)

ADDITIONAL EXPENSES

Business	Description	Air/Rail	Ground	Lodging	Business	Other	Total
Purpose#	(date, detail, etc.)	Travel	Trans		Meals

Subtotals, carry to first sheet

Hints and policy notes:

1.You may attach an GE statement in lieu of completing the description section. Cross-reference business purpose to each item on the statement by writing the business purpose # next to the itemized lines.

2.Please refer to the Policy at a Glance or the complete travel policy at www.travel.harvard.edu.

3.To expedite processing, contact the Travel and Reimbursement Office (TRO) at 495-7760 with policy questions prior to submitting this form.

How to Edit Harvard University Expense Form Online for Free

It is simple to prepare documents with the use of our PDF editor. Modifying the application form for harvard university file is a breeze should you keep to the next steps:

Step 1: Seek out the button "Get Form Here" and then click it.

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Prepare the application form for harvard university PDF and provide the material for every single part:

portion of gaps in harvard medical school application form

In the Business Purpose, Description date detail etc, AirRail Travel, Ground Trans, Lodging, Business Meals, Other, Total, Subtotals from page if applicable, LESS ADVANCES, EXPENSE REPORT TOTAL, TOTAL AMOUNT OF RECEIPTS UNDER, and SIGNATURE Date Reimbursee area, jot down your information.

part 2 to entering details in harvard medical school application form

Record any information you may need inside the section SIGNATURE Date Reimbursee, Reimbursee Check Mailing Address, Preparer Phone Approver, PRINT, and SIGNATURE.

harvard medical school application form SIGNATURE Date Reimbursee, Reimbursee Check Mailing Address, Preparer Phone Approver, PRINT, and SIGNATURE fields to complete

The HARVARD UNIVERSITY UNIVERSAL, Reimbursee or Cardholder Name, Web VoucherPO, Departmental Accounting The area, Amount, Tub, Org, Object, Fund, Activity, Sub, Root, Business Purpose, ADDITIONAL BUSINESS PURPOSES OR, and Dates of expenses box will be your place to put the rights and obligations of all parties.

Filling out harvard medical school application form step 4

End by reading the next sections and completing them as required: ADDITIONAL EXPENSES, Business Purpose, Description date detail etc, AirRail Travel, Ground Trans, Lodging, Business Meals, Other, Total, and Subtotals carry to first sheet.

Entering details in harvard medical school application form step 5

Step 3: Press "Done". It's now possible to export the PDF document.

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Harvard University Expense Form – Fill Out and Use This PDF

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