The Letter of Award of Contract form serves as a critical communication tool announcing the selection of a contractor for a specific project, in this case, the Artificial Turf Replacement at Arute Field. This formal notification outlines essential information including the project name, location, and the contract award amount, signifying the contractor company’s successful bid and impending responsibilities. Highlighted within the letter are key prerequisites and instructions that the awarded contractor must follow, such as the need for affirmative action plan approval by the Commission on Human Rights and Opportunities (CHRO) in compliance with specified statutory requirements. This approval process is crucial as it embodies the state's commitment to enforcing non-discriminatory practices and ensuring equitable opportunities in public works projects. Additionally, the letter mandates the submission of several critical documents including performance and labor & material bonds, certificates of insurance, and evidence of the submitted affirmative action plan, which collectively facilitate the project's formal initiation. The inclusion of a conditional approval clause, coupled with a retainage of 2% of the total contract price pending CHRO's plan approval, further underscores the procedural safeguards instated to uphold contractual and regulatory compliance. Such comprehensive communication not only clarifies the preliminary administrative processes but also sets the stage for maintaining transparency and accountability throughout the project's lifecycle.
| Question | Answer |
|---|---|
| Form Name | Letter Of Award Of Contract Form |
| Form Length | 2 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 30 sec |
| Other names | letter of award construction, letter of award construction malaysia, letter of award sample malaysia, letter of award sample |
SAMPLE AWARD LETTER NOTIFYING AWARDED CONTRACTOR OF 2%
RETAINAGE PENDING CHRO APPROVAL OF AAP
To: |
Contractor Company Name |
Date: _____________ |
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Street Address |
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City, State Zip |
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Attention: |
Company Principal |
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RE: Project Name: |
Artificial Turf Replacement at Arute Field |
Project Location: |
CCSU New Britain Campus |
CCSU Project Number: |
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Contract Award Amount: |
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CCSU RFQ Number: |
Dear Principal:
Your company has been identified as the apparent low bidder for the above referenced project. CCSU intends to proceed with an award for the lump sum base bid of $___________.
The work of this project falls under the provisions of CONN. GEN. STAT. Section
The Commission will conduct their review of your affirmative action plan as required by sections
Attention: Contract Compliance Unit Commission on Human Rights and Opportunities 21 Grand Street
Hartford, CT 06106
Since it is expected that approval of your AAP may take up to 60 days or more to be reviewed and approved by CHRO, CHRO has granted conditional approval to proceed with the project. As part of that conditional approval CCSU will withhold two percent (2%) of the total contract price pending CHRO approval of your plan, and otherwise retain all rights in accordance with the RFQ documents. Evidence (i.e. copy of transmittal letter) of submission of your plan to CHRO will be required prior to issuance of a purchase order.
Per the terms and conditions of the RFQ, please collect the following documentation related to this project -
•Performance Bond and Labor & Material Bond
•Certificate(s) of Insurance naming CCSU as additionally insured
•Evidence of submission of your AAP plan to CHRO
•Signed subcontracts from all subcontractors
The above documents may be sent certified mail to Thomas J. Brodeur, C.P.M., Purchasing Manager, Central Connecticut State University, 1615 Stanley Street, New Britain CT
If you have any questions concerning this matter, please contact the under signed at (860)
Sincerely,
Thomas J. Brodeur, C.P.M.
Director of Purchasing
xc: Contract Compliance Unit, CHRO B Lebaron, S Cintorino