Mcmaster University Transcript Form PDF Details

The McMaster University Transcript Request Form serves as a critical tool for students and alumni in need of official academic transcripts, facilitating a variety of professional and academic endeavors. Housed within the Office of the Registrar and located at 1280 Main Street West, the form outlines a rush service that promises processing by noon the next business day, provided requests are submitted by noon of a preceding business day, with a service fee of $15.00 per transcript. Essential for both current students and alumni, this form requires detailed information including student number, name, and program of study, alongside specific instructions for the delivery of the transcript. Interestingly, a maximum of five transcripts can be requested at one time, with a separate form needed for each different mailing address, ensuring tailored handling of each request. Notably, the form stipulates that outstanding accounts may block the release of transcripts, placing the responsibility on students to clear any such hurdles. Additionally, it accommodates varying needs for transcript delivery – including mail, courier, pick-up, or fax – while emphasizing the confidentiality of student records, thereby requiring a written, signed request by the student for release. Payment options are versatile, accepting credit cards, cash, and other specified methods. This document also addresses concerns related to course adjustments, grade release, and graduation notations, guiding students to ensure their transcript accurately reflects their academic achievements. In a bid to safeguard personal information, it operates under the strictures of the Freedom of Information and Protection of Privacy Act, ensuring the ethical handling of all student data.

QuestionAnswer
Form NameMcmaster University Transcript Form
Form Length2 pages
Fillable?No
Fillable fields0
Avg. time to fill out30 sec
Other namesmcmaster transcript request, mcmaster transcript generat, mcmaster university transcript, mcmaster alumni transcript request

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RUSH SERVICE

OFFICE OF THE REGISTRAR

1280 MAIN STREET WEST

Gilmour Hall, Room 108

Hamilton, Ontario L8S 4L8

Fax: 905.527.1105

TRANSCRIPT REQUEST FORM

RUSH SERVICE -IN BY NOON OF ONE BUSINESS DAY – PRINTED BY NOON THE NEXT BUSINESS DAY -$15.00 per TRANSCRIPT (PAYMENT MUST ACCOMPANY REQUEST AT TIME OF ORDER)

PLEASE PRINT

STUDENT INFORMATION

Student Number

Student’s Name

Former Surname (if applicable)

PLEASE NOTE

1.A maximum of five transcripts may be ordered per Transcript Request Form. Cost is $15.00 per transcript.

2.Use a separate Transcript Request form for each mailing address.

3.Transcripts will be withheld due to outstanding accounts. Students are responsible for ensuring their accounts are clear.

Date of Birth

Date of Request

4. Requests submitted by noon on one business day will be processed by

 

 

noon the following business day. In the event that the order cannot be

 

filled the Office of the Registrar due to technical difficulties the Office of the

 

Registrar will only be liable for the cost of refunding the paid service fee.

 

 

Faculty

Program of Study

5. Student records are confidential and transcripts are issued and released

 

 

only on the signed, written request of the student.

 

 

Number of transcripts requested (max. of five may be ordered per form – cost is $15.00 per transcript)

Are you graduating this

□ Fall?

□ Spring?

6.The requestor is responsible for any delivery charges in excess of regular first class mail; for example, courier service, fax, priority post etc. Payments can be made by credit card (see over), or in person by cash.

Are you attending McMaster on a Letter of Permission (LOP) from another institution?

□ Yes

□ No

7.See over for Freedom of Information and Protection of Privacy Act notice.

TRANSCRIPT TO BE:

 

□ Mailed to address below

□ Couriered (payment required and must be enclosed)

□ Picked up (must be by student or on written authorization)

□ Sealed envelope required?

□ Faxed (payment required and must be enclosed)

FAX No. _______________________________

Student’s Signature (REQUIRED)

Date

Telephone number

Email address

SEND TRANSCRIPT TO

Person/Department (Attention)

Institution

Street Address

City

Province

Postal Code

SEE OVER

REGISTRAR’S OFFICE USE ONLY

Payment Amount: _________________

Receipt No.: ___________________________________

Entered: ______________ Processed: _______________

_______________________________________________

Signature for pick-up

Office of the Registrar June 2013

PLEASE READ THE FOLLOWING INFORMATION BEFORE COMPLETING THE

TRANSCRIPTS TO BE PROCESSED SECTION ON YOUR REQUEST

If you have added, dropped or cancelled a course

If you have recently adjusted your course selection through dropping, adding or cancelling and you wish to have these adjustments reflected on your transcript, please check your Course Registration Status on My MUGSI (click on Academics) to ensure the changes have been made before submitting your RUSH transcript Request.

If you are expecting the grades from recently completed courses to appear on your transcript

If you transcript is intended to include grades on course(s) recently completed, please check with the Registrar’s Office for the grade release date before submitting your RUSH transcript request. Following the grade release date, you can also monitor the grades received and placed on your record by checking your Grade Report on My MUGSI (click on Academics).

If you are about to graduate

If you are about to graduate and expect the graduation notation to be on the transcript, please note that this information is not added until three working days before the date of graduation - please

check the graduation notation release date with the Registrar’s office before submitting your RUSH transcript request.

Note

1.Academic sessions do not appear on transcripts until a registration has been reviewed and financially approved and the first day of classes in the session has passed.

2.If you are using this transcript to support an application to Graduate School, a professional school or another post-secondary academic program, normally such transcripts must be sent directly from McMaster to the other institution/program. Please be sure to check with that institution to verify their policy on receiving transcripts and that you have the full and correct address to be used.

3.If pickup is requested, transcripts not picked up after sixty days will be confidentially destroyed.

CREDIT CARD PAYMENT INFORMATION

Name as it appears on credit card

Credit Card (select one)

 

□ Visa

□ MasterCard

□American Express

Card Number

Credit Card Expiry Date

Signature

Date

FIPPA notice

The information gathered on this form is collected under the authority of the McMaster University Act, 1976. The information is used for the academic, administrative, financial and statistical purposes of the University including, but not limited to, admissions; registration and maintaining records; awards and scholarships; convocation; provision of student services, including access to information systems; alumni; and disclosure to or on behalf of the applicable McMaster student government. This information is protected and is being collected under section 39(2) and section 42 of the Freedom of Information and Protection of Privacy Act of Ontario (RSO 1990). Questions regarding the collection or use of this personal information should be directed to the, University Registrar, University Hall, room 209, McMaster University.

Office of the Registrar June 2013

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1. First of all, while filling out the mcmaster university transcript request, start out with the page that has the next blanks:

Completing part 1 in mcmaster transcript request form

2. The third stage is usually to submit the following fields: Yes No, See over for Freedom of, TRANSCRIPT TO BE, Mailed to address below, Date, Email address, Students Signature REQUIRED, SEND TRANSCRIPT TO, PersonDepartment Attention, Institution, Street Address, REGISTRARS OFFICE USE ONLY, and Payment Amount Receipt No.

mcmaster transcript request form completion process clarified (step 2)

Always be really careful when filling out Mailed to address below and See over for Freedom of, as this is the part in which many people make a few mistakes.

3. This next part is focused on City Province Postal Code, SEE OVER, Payment Amount Receipt No, and Office of the Registrar June - fill in every one of these empty form fields.

Part number 3 of filling in mcmaster transcript request form

4. The next paragraph arrives with the following empty form fields to consider: CREDIT CARD PAYMENT INFORMATION, Credit Card select one, Visa MasterCard American Express, Credit Card Expiry Date, Card Number Signature FIPPA notice, Date, and Office of the Registrar June.

Completing part 4 of mcmaster transcript request form

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