North Carolina Reporting Form PDF Details

In 1997, North Carolina instituted a mandatory requirement for employers to ensure a more streamlined collection of data regarding newly hired, rehired, or returning employees. The North Carolina New Hire Reporting Form stands at the center of this initiative, offering three avenues for submission: the form itself, a modified IRS W-4 form, or a digital submission via magnetic tape or floppy diskette. These methodologies underscore the flexibility permitted for employers while emphasizing the necessity of reporting within the stipulated 20-day deadline post-employment. Accuracy is paramount, as emphasized by the instructions to print clearly and avoid any marks that could obscure the data's legibility. The form is designed not only to capture basic employer and employee information—such as names, addresses, and Social Security numbers—but also includes the specification of employment status related to independent contractor positions. Crucially, the potential penalties for noncompliance highlight the seriousness with which North Carolina views this reporting, underscoring the importance of these efforts in maintaining organized and accessible employment records. Furthermore, the encouragement to utilize electronic reporting options via phone support or the program's website demonstrates a commitment to leveraging technology to facilitate compliance. This initiative exemplifies an integrated approach to workforce management, aiming to simplify processes for employers while ensuring the state has accurate and timely information.

QuestionAnswer
Form NameNorth Carolina Reporting Form
Form Length1 pages
Fillable?No
Fillable fields0
Avg. time to fill out15 sec
Other namesnorth carolina new hire reporting form, nc reporting, nc new hire, nc new hire reporting

Form Preview Example

North Carolina New Hire Reporting Form

Effective October 1, 1997, North Carolina employers are required to report certain information about employees who have been newly hired, rehired, or have returned to work. Employers must either (1) complete this form, (2) submit a copy of the employee’s IRS W-4 form with the employee’s date of birth and date of hire filled out on this form, or (3) submit the information by magnetic tape or floppy diskette.

This form may be reproduced as necessary.

Send completed forms to:

North Carolina New Hire Reporting Program

P.O. Box 90369

East Point, GA 30364-0369

To ensure the highest level of accuracy, please print neatly in capital letters and avoid contact with the edges of the boxes.

The following will serve as an example:

A B C 1 2 3

EMPLOYER INFORMATION

Federal Employer ID Number (FEIN) (Please enter the same FEIN used to report the employee’s quarterly wages.)

 

 

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State ID:

 

 

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Employer Name (Include middle initial):

Employer Payroll Address:

Employer City:

Employer State:

Zip Code (5 digit):

Employer Phone (optional):

Extension:

Employer Fax (optional):

Email Address:

EMPLOYEE INFORMATION

Employee Social Security Number (SSN):

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Is this employee an Independent Contractor?

Yes:

No:

Employee Name (Include middle initial):

Employee Address:

Employee City:

Employee State:

Zip Code (5 digit):

Date of Hire:

Date of Birth:

Reports must be submitted within 20 days of date of hire or rehire. Failure to report could result in a fine.

REPORTS WILL NOT BE PROCESSED IF REQUIRED INFORMATION IS MISSING.

 

Call 1-888-514-4568 to obtain information about submitting new hire reports electronically,

REV 04/08

 

or visit our website at www.ncnewhires.com to report you new hires online.

 

 

 

 

 

 

 

 

 

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