The New York State Office of Children and Family Services requires the OCFS-LDSS-4699 form, a crucial document for child care providers who operate without the need for a license or registration. This enrollment form, updated in June 2011, spans 16 pages and serves as the primary tool for providers of legally-exempt family child care and in-home child care to register with enrollment agencies, allowing them to receive subsidized care payments. Providers are asked to furnish detailed information, including personal identification, contact details, child care service location, and the choice of legally-exempt child care type they offer, be it in-home care or family child care. Additionally, it inquires about the provider's ability to read and speak English, their charges to parents, participation in the Federal Food Program, and qualifications for enhanced rate based on training. Background check requirements for any individuals present at the child care location underscore the commitment to child safety. This form also addresses the administration of medication, highlighting the legal constraints and permissions for providing care. Through this comprehensive approach, the form not only facilitates the enrollment of child care providers in subsidy programs but also ensures adherence to state health and safety regulations, underscoring the state's dedication to child welfare and provider accountability.
| Question | Answer |
|---|---|
| Form Name | Ocfs Ldss 4699 Form |
| Form Length | 16 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 4 min |
| Other names | enrollment legally exempt, ldss form download, ocfs ldss 4699, you ocfs form |
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NEW YORK STATE
OFFICE OF CHILDREN AND FAMILY SERVICES
ENROLLMENT FORM FOR PROVIDER OF
FAMILY CHILD CARE AND
Child Care providers who are not required by NYS law to be licensed or registered to operate a day care program use this form to enroll with a legally‐exempt caregiver enrollment agency to provide subsidized child care.
Instructions: Please use black/blue pen.
Provider: Complete the “Child Care Provider Section” of this form.
Parent/caretaker: Complete the “Parent Information Section” of this form.
The provider and parent/caretaker walk though and inspect the site, review sections of the form, then sign and date where indicated.
Submit the completed form to the enrollment agency serving the location where the child care is being provided.
I. CHILD CARE PROVIDER SECTION
A . C H I L D C A R E P R O V I D E R A N D P R O G R A M
1.Child Care Provider Name:
Mr. Mrs. Ms.
Last |
First |
MI |
Suffix |
Other names known by:
Maiden, married, aliases, etc.
2.Identifying and Contact Information:
Enrollment Number: |
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Site Phone: ( |
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Unlisted |
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(If Applicable) |
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Date of Birth: |
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Home Phone: ( |
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Unlisted |
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Gender (M or F): |
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Cell Phone: ( |
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Social Security # 1: |
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3.Child Care Location: Give address where child care is provided.
House Number |
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Address Line 2 |
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Zip |
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4.Home Address: Is your home address the same as the child care location given above?
Yes. No. If No, give address below.
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(For Enrollment Agency Use) |
(For Local District Use) |
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Received Date: ___________ |
Parent’s Case No.:_______________________ Type: Local |
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Complete Date: |
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1The social security number is required when the local social services district issues child care subsidy payments directly to a child care provider. Failure to provide the social security number may delay payment. The social security number of provider is optional when a local social services district issues child care subsidy checks to the subsidy recipient (parent/ caretaker). If the social security number is provided, it may be used by
federal, State and local agencies for federal reporting, to prevent the duplication of services and to prevent fraud. 2 The
5. Mailing Address: Is your mailing address the same as the child care location or home address given above?
Yes, same as child care location. |
Yes, same as home address. |
No. If No, give address below. |
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Apt. |
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Address Line 2 |
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6.Were you previously enrolled as a
Yes. If Yes, give year enrolled, ________, and county where you resided, _____________________.
No.
7.List below the Counties/Districts issuing subsidy payments for child care that you currently provide.
District: |
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Local ID/Vendor Number3 if any: |
District: |
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Local ID/Vendor Number, if any: |
District: |
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Local ID/Vendor Number, if any: |
8.Do you read English? Yes. No. If No, what language do you read best? ____________________.
9.Do you speak English? Yes. No. If No, what language do you speak best? ____________________.
10.Does any other person provide child care at the SAME location you intend to provide child care?
Yes. Describe: ____________________________________________________________________
No.
B . T Y P E O F L E G A L L Y - E X E M P T C H I L D C A R E T H A T Y O U P R O V I D E :
1.Choose the statement which describes the child care services you provide. Check A, B, or C. Provide additional information as indicated.
A) I am an
B) I am a “Family Child Care” Provider. I provide care in my own home, or another person’s home. I care for at least one child who does not live in the home where care is given. (Choose 1, 2, or 3 below, whichever describes your situation best.)
1) Relative Care- I am either the grandparent,
2) I care for no more than 2 children (not counting my own children or any children older than 13 years); OR
3) I care for 3 or more children. However, I never have more than 2 children in care at the same time for more than three hours a day.
C)
______________________________________________________________________________
______________________________________________________________________________
(You cannot be enrolled until you prove that you are
2. Are you less than 18 years of age?
Yes.
No.
You must comply with the NYS Department of Labor’s requirements. Provide the documents listed below to show you meet the requirements. Check to show item is attached.
I have ATTACHED the
I have ATTACHED a copy of my working papers which are required if I am a minor providing Family Child Care. (Not required for
3Provider/Vendor Number is an identifying number assigned and used by the local social services district to track the provider.
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C . P E O P L E W H O M A Y B E P R E S E N T A T C H I L D C A R E L O C A T I O N |
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People who are present at the child care location when child care is provided and may have contact with child(ren) you care for must have background checks as required by NYS health and safety regulations. These checks apply to the following people:
An
A
For family child care, a household
NOTE: The enrolled child care provider is the person authorized to care for the subsidized child(ren). The enrolled child care provider must be present and supervising at all times. Employees, volunteers and household members CANNOT substitute for the provider in caring for the child(ren) and cannot be left alone with the child(ren).
1. Do you have any employees or volunteers, as described above? |
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No. |
Yes. If yes, list all in Table 1, below and attach more sheets as necessary. |
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TABLE |
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NAME |
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ROLE: |
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GENDER |
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(INCLUDE AND SPECIFY MAIDEN NAME AND ANY OTHER ALIAS NAMES BY WHICH VOLUNTEERS |
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EMPLOYEE, |
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OR |
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(M OR F) |
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AND EMPLOYEES MAY BE KNOWN) |
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VOLUNTEER |
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DATE
OF
BIRTH
A)
B)
C)
D)
E)
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Suffix |
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2.Only “Family Child Care” providers must answer this following question:
Are there any adults, age 18 and older, (not including the child care provider) living in the residence where child care is given? This includes: family members,
No.
Yes. Identify in Table 2 below everyone who lives in the residence where care is provided. Attach more sheets as necessary.
TABLE
NAME
(INCLUDE AND SPECIFY MAIDEN NAME AND ANY OTHER ALIAS NAMES BY WHICH HOUSEHOLD MEMBERS
MAY BE KNOWN)
A)
LastFirstMI Suffix
B)
LastFirstMI Suffix
C)
LastFirstMI Suffix
D)
LastFirstMI Suffix
E)
LastFirstMI Suffix
F)
Last |
First |
MI |
Suffix |
GENDER
(M OR F)
DATE
OF
BIRTH
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D . O T H E R Q U A L I F I C A T I O N S & P R O G R A M C H A R A C T E R I S T I C S
1.PROVIDER’S ELIGIBILITY FOR ENHANCED RATE BASED ON TRAINING
Have you completed in the past 12 months, 10 hours of training aimed at improving the quality of the care you provide?
Yes. If Yes, you may be eligible to receive an enhanced rate. ATTACH the
No.
2.FEDERAL FOOD PROGRAM ASSISTANCE
The Child and Adult Care Food Program (CACFP) helps Family Child Care programs to pay for meals and snacks served to child(ren) in care. Are you currently participating in CACFP?
A) No. If you want information about CACFP call: 1(800)
B) Yes. If “yes”, provide information about your participation in CACFP and ATTACH proof of your participation dated within the past 12 months below:
1)Sponsor Agency Name: _____________________________________________
2)Sponsoring Agency ID Number (if known): _______________________________________
3)Your CACFP Provider Number:________________________________________
4)Agreement Number: ________________________________________________
5) Proof of Participation: |
Type of Proof: (Check below to show proof attached) |
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Date on Proof:_____________ |
CACFP Claim Reimbursement Stub |
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CACFP Monitoring Checklist |
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CACFP Continuous Application and Agreement |
3.AMOUNT YOU CHARGE
Do you charge parents receiving subsidy the same amount that you charge parents for
A) Yes.
B) No. If, No choose the statement below which describes the amount you charge.
1) I charge parents receiving subsidy less than I charge other parents.
2) I charge parents receiving subsidy more than I charge other parents.
4.ADMINISTRATION OF MEDICATION
NYS Law restricts the right to administer medication other than
The child’s parent/caretaker,
A child care provider employed by the parent/caretaker to provide child care in the child’s home,
Family members who are related within the 3rd degree of consanguinity to the child’s parent or step parent. This includes the child’s grandparent,
Child care providers who are trained and authorized by the Office of Children and Family Services (OCFS)
under the Health Care Plan for Administration of Medication, approved by a qualified health care consultant, and who are:
OOperating in compliance with the NYS regulation which includes receiving training on medication administration,
OAuthorized by the child’s parent/caretaker, step parent, legal guardian, or legal custodian to administer medication, and
OAdministering medication to subsidized children in care.
To receive OCFS authorization to administer medication, a child care provider must be at least 18 years of age and literate in the language in which the parental permissions and health care provider’s instructions will be given. Any person who is NOT AUTHORIZED by NYS Law or NOT EXEMPT from this legal requirement, may ONLY administer
Page 5 of 16 |
A)Are you, your employees or volunteers LEGALLY PERMITTED to administer medication to child(ren) in subsidized care?
Check all statements that apply to you. Provide all other information as it applies.
1) Yes. I am RELATED within the 3rd degree by blood or marriage to the child(ren)’s parent or
I am grandparent of:
I am
I am
I am aunt/uncle of (includes spouse) of:
I am great aunt/great uncle (includes spouse) of:
I am first cousin (includes spouse) of:
I am brother/sister of:
2) Yes. I am PROVIDING CARE IN THE HOME of the following child(ren): ___________________
_____________________________________________________________________. Therefore, I am
PERMITTED to administer medication to these children when I have appropriate permission from the parent and I am following the health care provider’s instructions.
3) Yes. I am a NYS medical professional AUTHORIZED BY NYS DEPARTMENT OF EDUCATION (NYSED) to administer medication. Therefore, I am allowed to administer medication to child(ren) in my care when there are appropriate permissions from the parent and when following the health care provider’s instructions.
a) My profession is (check one):
Registered Nurse
Nurse Practitioner
Physician Physician Assistant
b) License number: ________________________
I have attached a copy of my current NYS professional medical license. (Required).
4) Yes. I HAVE a Health Care Plan for the Administration of Medication
a) Plan approval date: _____________________
I have attached a copy of the first page AND the approval page of my Health Care Plan for the Administration of Medication
b)Name of the qualified Medications Administrant: _________________________________.
c)Health Care Consultant (HCC) name: __________________________________________.
d)Health Care Consultant Profession (check one):
Registered Nurse
Nurse Practitioner
Physician
Physician Assistant
e) License Number: _________________________________.
5) No. None of the above permissions apply to me. I am not authorized by OCFS or NYSED. I understand I cannot administer medication to the child(ren) in care, except:
B) Are you interested in seeking authorization to administer medication to child(ren) in subsidized care?
Yes. I want to learn how to start the process. Please send me the
No. I will not be seeking authorization to administer medication at this time.
C)I agree I will administer medication in compliance with NYS Law and only to the extent that I am permitted by NYS Law which I have indicated by my choice on this page above.
Yes. No.
D)If I have employees or volunteers, I will make sure that each of my employees and volunteers administers medication in compliance with NYS Law and only to the extent permitted by NYS Law.
Yes. No.
Page 6 of 16 |
5. HOURS OF OPERATION
What hours do you generally provide care? Check all that apply.
Mornings |
Afternoons |
Evenings |
Overnight |
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After School |
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Weekends |
Saturday |
Sunday |
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Weekdays |
Monday |
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Thursday |
Friday |
E . V E R I F I C A T I O N O F L E G A L L Y E X E M P T S T A T U S
1. CHILD CARE SCHEDULES
A)For each subsidized child you provide child care for or plan to provide care for, provide ALL the requested information.
B)For each
CHILD INFORMATION AND CHILD CARE SCHEDULES
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CHILD NAME: |
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CHILD NAME: |
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CHILD NAME: |
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CHILD AGE: |
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CHILD AGE: |
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CHILD AGE: |
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PARENT NAME: |
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PARENT NAME: |
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PARENT NAME: |
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PROVIDER’S RELATIONSHIP TO THE CHILD: |
PROVIDER’S RELATIONSHIP TO THE CHILD: |
PROVIDER’S RELATIONSHIP TO THE CHILD: |
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SUBSIDY CASE? |
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NO |
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SUBSIDY CASE? |
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NO |
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SUBSIDY CASE? |
YES |
NO |
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S |
CHEDULE OF CHILD |
CARE |
SCHEDULE OF CHILD C |
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SCHEDULE OF CHILD C |
ARE |
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DROP OFF |
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PICK UP |
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DROP OFF |
PICK UP |
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MONDAY |
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WEDNESDAY |
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THURSDAY |
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FRIDAY |
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SATURDAY |
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SUNDAY |
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TOTAL H |
OURS PER WEEK |
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TOTAL HOURS PER WEEK |
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TOTAL HOURS/ |
PER WEEK |
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CHILD INFORMATION AND CHILD CARE SCHEDULES
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CHILD NAME: |
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CHILD NAME: |
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CHILD NAME: |
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CHILD AGE: |
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CHILD AGE: |
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CHILD AGE: |
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PARENT NAME: |
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PARENT NAME: |
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PROVIDER’S RELATIONSHIP TO THE CHILD: |
PROVIDER’S RELATIONSHIP TO THE CHILD: |
PROVIDER’S RELATIONSHIP TO THE CHILD: |
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SUBSIDY CASE? |
YES |
NO |
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SUBSIDY CASE? |
YES |
NO |
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SUBSIDY CASE? |
YES |
NO |
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CHEDULE OF CHILD |
CARE |
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SCHEDULE OF CHILD C |
ARE |
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SCHEDULE OF CHILD C |
ARE |
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DROP OFF |
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PICK UP |
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DROP OFF |
PICK UP |
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DROP OFF |
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MONDAY |
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WEDNESDAY |
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THURSDAY |
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FRIDAY |
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TOTAL H |
OURS PER WEEK |
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PER WEEK |
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Page 7 of 16 |
2.CHILD(REN) IN THE PROVIDER’S CARE
A)How many of your own child(ren) do you care for at this child care location during child care hours? Give numbers below. Do not leave spaces blank. Write “zero,” if applicable.
1)Age newborn through 4 years: _______.
2)Age 5 through 12 years old: _______.
B)Are you caring for any children, other than your own, who are NOT receiving child care subsidy funds?
1)
Yes. If yes, indicate the number of
a)Number of relative
b)Number of
Note: All
2)
No.
C) Have you started providing child care for all of the children whose schedules you listed above?
1)
2)
Yes.
No. If No, when care will begin? ___________________________________________________
NOTE: Any changes in the number of children you care for, the hours you provide care and the location where you provide care may affect your eligibility as a
F . H E A L T H A N D S A F E T Y C H E C K L I S T
The provider and parent/caretaker inspect the child care location and complete this section together.
I meet and agree to continue to meet the basic health and safety requirements listed below. Check an answer for each item below.
YES NO The provider meets the following basic health and safety requirements before caring for children:
1. The provider and all children have two separate & remote ways to leave the building in an emergency.
2. The rooms for children at my child care location are
3. My child care location is free of unsafe areas (such as swimming pools, open drainage ditches, wells, holes, wood or coal burning stoves, fireplaces, and gas space heaters). If there are unsafe areas, sturdy barriers are in place around the areas that keep the child(ren) from getting to them.
4. If child care is provided above the first floor, there are barriers or locks on the windows so the child(ren) cannot fall out.
5. The water supply at my child care location is safe. I have working toilets. There is hot and cold running water all the time.
6. I, all employees, and volunteers who are likely to have regular contact with the child(ren) are physically, emotionally and mentally able to provide child care.
7. I, all employees, and volunteers who are likely to have regular contact with the child(ren) are free from any communicable diseases that pose a risk to the health and safety of the child(ren) in care.
If I, any employee, or volunteer who is likely to have regular contact with the child(ren) has a communicable disease, I must have a statement from such person’s health care provider that indicates that the presence of a communicable disease does not pose a risk to the health and safety of the child(ren) in care.
I have ATTACHED a doctor’s statement, if I, any employee or volunteer who is likely to have regular contact with the child(ren) has a communicable disease and that such disease does not pose a risk to the health and safety of the child(ren) in care.
Page 8 of 16 |
8. My child care location is free of any dangerous or unsafe conditions that could hurt a child(ren). This includes but is not limited to:
Knives and other sharp objects are out of the reach of child(ren).
Small rugs, runners, and electrical cords are held in place so a child won’t trip.
Electrical cords do not run under furniture or rugs and are out of the reach of small children.
Extension cords are not overloaded.
Any guns and other firearms are unloaded and stored in a locked drawer or cabinet and the key is kept in a safe place. Ammunition is locked separately.
Cords to window blinds and shades are out of the reach of child(ren).
Hot liquids are out of the reach of children.
Small items that the child(ren) could choke on are out of the child(ren)'s reach.
Carbon monoxide detectors are installed where the child(ren) that I provide care for sleep or nap and on each story of the home where care is provided where a carbon monoxide source is located.
9. All matches, lighters, medicines, drugs, cleaning materials, detergents, aerosol cans, and other poisonous or toxic materials are stored in their original containers. Care is taken so that they do not come in contact with child(ren), where food is prepared, or otherwise may be a danger to the child(ren). I store all of these materials safely away from the child(ren).
10. I will give each child(ren) meals and snacks according to what the parent/caretaker and I have agreed.
11. I will refrigerate milk, formula and any other food that goes bad if not refrigerated.
12. I agree not to heat formula, breast milk and other food items for infants in a microwave oven.
13. I will always allow the custodial parent/caretaker or caretaker to have unlimited access to his/her child(ren) in care, to the program site while the child(ren) is in care, and to any written records concerning the child(ren).
14. I will hold fire/evacuation drills monthly with child(ren) during hours that the child(ren) are in care so that the child(ren) and I will know what to do in the case of an emergency.
15. I have a working telephone OR can get to one very quickly in an emergency. Emergency telephone numbers for the fire department, local or State police or sheriff's department, poison control center and ambulance service are posted near the phone and are easy to see.
16. I will use protective caps, covers or permanently installed safety devices on all electrical outlets that a child(ren) could reach when I am caring for a child(ren) under 5 years old.
17. Paint and plaster are in good repair so that there is no danger of a child(ren) putting paint or plaster chips in their mouths or of it getting into food.
18. I have at least one operating smoke detector on each floor of my child care location. I will check regularly to make sure all detectors work.
19. I have a portable first aid kit at my child care location that is easy to get to in an emergency and my first aid supplies are kept in a clean container or cabinet away from child(ren). It is stocked to treat common childhood injuries and problems. I will always replace things in the first aid kit as soon as possible after something has been used or is too old to be used.
20. I have RECEIVED from the child(ren)’s parent/caretaker:
Signed proof from a doctor or other health care provider that: the child(ren) has received all of the immunizations appropriate for the child(ren)’s age; OR
Proof that one or more of the immunizations would harm the child(ren)'s health; OR
A statement saying that the child(ren) has not been immunized due to the parent/caretaker's religious beliefs.
21. The stairs, railings, porches and balconies are in good repair.
Only Family Child Care providers must answer question number 22 below.
YES NO The provider meets the following basic health and safety requirements before caring for the child(ren):
22. All persons living in the home where care is given are free of any communicable diseases. If any person living in the home does have a communicable disease, I must have a statement from the person’s health care provider that indicates that the presence of a communicable disease does not pose a risk to the health and safety of the child(ren) in care.
I have attached a doctor’s statement, if any person living in home has a communicable disease and that such disease does not pose a risk to the health and safety of the child(ren) in care.
Page 9 of 16 |
G . P R O V I D E R B E H A V I O R A L C O N D I T I O N S
All child care providers must answer the questions below.
YES NO The provider meets and agrees to continue to meet the following basic health and safety requirements before caring for the child(ren):
1. I understand and agree that I will never use physical punishment or let others use physical punishment while child(ren) are in my care. Physical punishment means doing things directly to a child(ren)’s body to punish child, such as:
Spanking, biting, slapping, shaking, twisting, or squeezing;
Making the child(ren) do physical exercises beyond what is normal;
Forcing the child(ren) to stay still for long periods of time;
Making the child(ren) stay in positions that hurt the child or are bizarre;
Bathing the child(ren) in unusually hot or cold water; and
Forcing child(ren) to eat or have in child(ren)'s mouth soap, foods, hot spices or foreign substances.
2. I understand and agree that I will never use or be under the influence of alcohol or drugs while children are in care and will make sure that child(ren) being cared for do not have contact with people using drugs or alcohol.
3. I understand and agree that I will not smoke or allow smoking in indoor areas or other enclosed areas, such as cars or other vehicles, when child(ren) are present.
4. I understand and agree that I will never leave child(ren) alone or unsupervised.
5. I understand and agree that I will ALWAYS be present when the child(ren) are in the care of employees, volunteers and if care is provided in a home other than the child’s home, household members.
H . R E L E V A N T H I S T O R Y - P E O P L E A T T H E C H I L D C A R E L O C A T I O N
1.PROVIDER ONLY
A)PROVIDER TERMINATION OF PARENTAL RIGHTS
I certify and attest that (check one):
1) |
I have never had my parental rights terminated under Social Services Law |
2)
I have had my parental rights terminated under Social Services Law
I have ATTACHED the
B)PROVIDER COURT ORDERED ARTICLE 10 REMOVAL
I certify and attest that (check : one):
1) I have never had a child(ren) removed from my care by court order in a proceeding under Article 10 (child protective) of the Family Court Act.
2) I have had a child(ren) removed from my care by court order in a proceeding under Article 10 (child protective) of the Family Court Act.
I have ATTACHED the
C)PROVIDER DAY CARE ENFORCEMENT
Note: A child “day care” program includes licensed or registered day care centers, family day care homes, group family day care homes, small day care centers and/or school age child care programs.
1) I certify and attest that (check : one):
I have had an application for a license or registration to operate a child day care program denied.
I have not had an application for a license or registration to operate a child day care program denied. 2) I certify and attest that (check : one):
I have had a license or registration to operate a child day care program revoked or suspended.
I have not had a license or registration to operate a child day care program revoked or suspended.
3)If you have been denied a license or registration to operate a child day care program, or if you have had a license or registration to operate a child day care program revoked or suspended, complete the following:
a)Program Name and Location:______________________________________________________
Page 10 of 16 |
|
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4If you need a copy of this form, please contact your local social services district or your
b)
I have ATTACHED the
2.PROVIDER, EMPLOYEES, VOLUNTEERS, AND HOUSEHOLD MEMBERS
A)CRIMINAL HISTORY
1)I have listed on subsection I. C of this form: ALL employees, volunteers, and if I provide care in a home other than the child’s home, all of the household members, 18 years of age or older who are likely to have regular contact with the child(ren) in care.
Yes.
No.
2)If I provide care in a home other than the child(ren)’s home, I also have listed all household members on subsection I. C of this form.
3)I certify that I have asked the following people if they have been convicted of a crime:
Each person living in the home (other than the child(ren)’s own home) who is age 18 or over,
Each volunteer who is likely to have regular contact with child(ren) in care, and
Each employee.
Yes.
No.
4)Have you, your employee, or your volunteer ever been convicted of a crime in New York State or any other place?
Yes. Give name(s) of person(s) convicted ___________________________________________.
I have ATTACHED a completed
No.
5)For provider type of Family Child Care only: has any person living in the home where care is given and who is 18 years of age or older been convicted of a crime in New York State or any other place?
Yes. Give name(s) of person(s) convicted: ________________________________________.
I have ATTACHED a completed
No.
B)INDICATED REPORTS OF CHILD ABUSE AND MALTREATMENT
I have asked ALL employees, volunteers, and individuals who may be helping to care for or who have regular contact with the child(ren), and, if I provide care in a home other than the child(ren)’s home, all household members 18 years of age or older, if they have been the subject of an indicated report of child abuse or maltreatment. I have informed the parent/caretaker whether I or any of these individuals have been the subject of any indicated reports of child abuse or maltreatment. When an indication of child abuse or maltreatment exists, I have given the parent/caretaker, in writing, true and accurate information, including:
a description of the incident(s), and
the date of the indication(s), and
any other relevant information regarding the indication(s).
Yes.
No.
I . P R O V I D E R A G R E E M E N T S A N D C E R T I F I C A T I O N S
1.SUBMITTING UPDATES AND CHANGES OF ENROLLMENT INFORMATION
I will immediately submit a new enrollment form to the enrollment agency if I start providing child care at a child care location different from the one given on this form.
I will inform the enrollment agency immediately if there are changes in:
my contact information,
the child(ren) I care for, or, the hours that I provide care,
the people who have contact with the child(ren) in my care,
any information provided on the enrollment form or changes to the attachments.
I will inform the enrollment agency immediately when:
Any person 18 years or older moves into the household where “Family Child Care” is provided or stays there for more than a few days (Family Child Care only).
Page 11 of 16 |
Any child(ren) living in the household where “Family Child Care” is provided, turns 18. (Family Child Care only)
I hire or receive help caring for the child(ren).
2.HEALTH AND SAFETY REQUIREMENTS
I understand that I cannot be enrolled and payment cannot be made until all items marked “No” on the Health and Safety Checklist and Provider Behavioral Conditions Checklist have been corrected.
I will continue to meet all the basic health and safety requirements listed on the checklists and
The parent/caretaker and I have inspected the home and completed the Health and Safety Checklist and Provider Behavioral Conditions Checklists together.
I will notify and provide documentation to the enrollment agency when any item on the checklists has been corrected or changed.
3.INFORMATION SHARING AND DATABASE CHECKS
I authorize the enrollment agency and the Child and Adult Care Food Program (CACFP) to exchange information regarding my child care enrollment status and my participation in the CACFP.
I understand the enrollment agency and the local social services district will exchange information regarding my child care enrollment status.
I understand that the local social services district will check its child welfare database for my history of any court ordered removal of a child under Family Court Act (FCA) Article 10 and any termination of parental rights.
I understand that the enrollment agency will check the New York State Sex Offender Registry to determine if I, any volunteer who is likely to have regular contact with child(ren) in care, any employee, and for the legally- exempt family child care provider, any person living in the home where child care is provided, age 18 years or older is listed on the Sex Offender Registry.
I understand that the enrollment agency will check the New York State Child Care Facility System to determine whether I have ever been denied a child day care license or registration or had a child day care license or registration suspended or revoked.
4.ELIGIBILITY AND PAYMENT
I understand I cannot be paid as a
I agree to collect the family share (fee) if instructed to do so by the local social services district. I will immediately notify the local social services district if the parent/caretaker fails to pay the required family share.
I agree to provide accurate attendance records in a timely manner, as required by the local social services district.
I understand that I will not be paid by the local social services district for any child care that I provide to a child(ren) receiving a child care subsidy while I am deemed an ineligible provider by the enrollment agency.
I understand that I must be enrolled with the enrollment agency before any payment may be made.
I understand that I may not be eligible to provide child care AND that the local social services district may not be able to pay me when:
I have a history of Article 10 (child protective) removal of a child by family court order, or
I have a history of termination of parental rights, or
I have a history of denial, revocation and/or suspension of a license or registration to operate a child day care program or
I, any volunteer who is likely to have regular contact with the child(ren), any employee, or, for family child care, any person age 18 years or older living in the home has been convicted of a crime.
I understand I am not eligible to provide child care if I, any volunteer who is likely to have regular contact with the child(ren), any employee, or person living in the home (other than the child(ren)’s home) age 18 years or older has been convicted of a crime against a child or is listed on the Sex Offender Registry.
I understand that if the enrollment agency determines I cannot be enrolled, then the local social services district cannot issue payment for care that I have provided. The parent/caretaker has the right and responsibility to decide whether he/she wants to use my child care services. If the parent/caretaker chooses to use my child care services when I cannot be enrolled, the parent/caretaker is responsible to pay me for the child care.
Page 12 of 16 |
5.OTHER AGREEMENTS
I understand and agree to allow representatives of the enrollment agency, the local social services district and the State of New York access to the premises where subsidized child care is provided to confirm that information on my enrollment form and/or on attendance forms is true and accurate and that child care services are being provided as listed on these forms. I understand that if I do not allow such access, then I will be considered an ineligible provider, my enrollment will be terminated and I will not be paid by the local social services district.
I understand that if I am denied enrollment I may request that the enrollment agency review any extenuating circumstances to determine if an exception could be made to allow me to provide child care. If I request an exception, I must provide all documents or references required by the enrollment agency.
I understand and agree to meet all of the conditions stated on this form for as long as I am providing child care. I understand that I am required to inform the enrollment agency and the parent/caretaker if there is a change in the information stated on the enrollment form.
6.PROVIDER CERTIFICATION
By signing this form I certify to the best of my knowledge that:
I understand and agree to continue to meet all of the conditions stated above.
I have reviewed the “Parent Information Section” of this form.
I understand the decision to enroll me is based on the facts provided and attested to on the enrollment form. Providing false information or deliberately concealing information may result in an inaccurate determination of my eligibility to provide subsidized child care, and/or a denial or termination of enrollment. If I provide child care services while enrolled under false pretenses, or while I am an ineligible child care provider, the Local Social Services District may refuse to issue child care subsidy payments, terminate child care subsidy payments, take legal action against me or the parent/caretaker and I may be required to repay any money I receive for such services.
Under the penalty of perjury, I agree that to the best of my knowledge all statements made on this enrollment form and any attachments to it are true and accurate.
PROVIDER SIGNATURE:
X
DATE:
Page 13 of 16 |
ENROLLMENT FORM FOR PROVIDER OF
CHILD CARE AND
II. PARENT INFORMATION SECTI ON
The parent/caretaker receiving or applying for child care subsidy must complete this section AND review the “Child Care Provider” Section.
A . P A R E N T / C A R E T A K E R 5 I N F O R M A T I O N
1.Parent/Caretaker’s Name:
Mr. Mrs. Ms.
Last |
First |
MI |
Suffix |
Other names known by:
Maiden, married, aliases, etc.
2.Identifying and Contact Information:
Date of Birth: |
/ / |
Home Phone: ( |
) |
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Listed Unlisted |
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(mm/dd/yyyy) |
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Work Phone: ( |
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Cell Phone:( |
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No |
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3.Do you read English? Yes. No. If No, what languages do you read best? ___________________.
4.Do you speak English? Yes. No. If No, what languages do you speak best? ___________________.
5.Is the child care provided in your home? Yes. No.
6.Give your home address below Home Address:
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House Number |
Street |
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Apt. |
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Address Line 2 |
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7. Mailing Address: Is your mailing address the same as your home address? |
Yes. |
No. |
If |
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your mailing address is different from your home address please give your mailing address below. |
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8. Provide information about your Child Care Subsidy case: |
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Subsidy Paying County: |
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Temporary Assistance No.7: |
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Subsidy Case Number7: |
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Parent’s CIN Number7: |
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5Caretaker means the child’s parent, legal guardian, caretaker relative or any other person with whom a child lives who has assumed responsibility
for the
6 The
7 The temporary assistance number, subsidy case number and parent’s CIN (client identification number) are optional. If provided, they will be used to facilitate information sharing with the local social services district regarding your eligibility and payment for child care.
Page 14 of 16 |
B . Y O U R C H I L D ( R E N ) I N T H E P R O V I D E R ’ S C A R E
1.LIST YOUR CHILD(REN) THAT THE PROVIDER CARES FOR
Add additional sheets if necessary. |
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A) |
Child’s Name: |
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Date of Birth: |
/ |
/ |
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Last |
First |
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(mm/dd/yyyy) |
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Provider’s Relationship to Child: |
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Child’s CIN8: |
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B) |
Child’s Name: |
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Date of Birth: |
/ |
/ |
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Last |
First |
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(mm/dd/yyyy) |
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Provider’s Relationship to Child: |
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Child’s CIN: |
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C) |
Child’s Name: |
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Date of Birth: |
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Last |
First |
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Provider’s Relationship to Child: |
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Child’s CIN: |
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D) |
Child’s Name: |
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Date of Birth: |
/ |
/ |
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Last |
First |
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(mm/dd/yyyy) |
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Provider’s Relationship to Child: |
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Child’s CIN: |
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2.MY CHILD(REN)’S MEDICATION NEEDS
I understand that child care providers cannot administer medication to the child(ren) except as follows:
OAny child care provider may administer only
OWhen the child care provider provides care in the child(ren)’s home, the provider may administer
OWhen the child care provider is related to the child(ren)’s parent or stepparent within the 3rd degree of consanguinity (blood or marriage), the provider may administer
medication with the permission of the parent and following physician’s instructions. The child care provider must have one of the following relationships to be considered a relative within the 3rd degree.
O the child’s grandparent, |
O the child’s |
O the child’s |
O the child’s aunt/uncle (and spouse), |
O the child’s great aunt/great uncle (and spouse), |
O the child’s brother/sister |
O the child’s first cousin (and spouse), |
|
OWhen the child care provider is a licensed physician, physician’s assistant, registered nurse, or nurse practitioner, the provider can administer prescription and
OWhen the child care program is authorized by OCFS and following a Health Care Plan for the Administration of Medication, the medications administrant designated in the Health Care Plan for the Administration of Medication may administer
8Client Identification Number (CIN) is optional, if given, it will be used to facilitate information sharing with the local social services district regarding your eligibility and payment for child care.
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I have read the “Provider’s Qualifications to Administer Medication” in Provider Section I, and “My Child(ren)’s Medication Needs”, above, and I understand the extent to which my child care provider is legally permitted to administer medication to my child(ren). My child care provider and I have agreed that:
The parent will be responsible for the medication needs of the following child(ren):
_______________________________________________________________________________.
The provider will be responsible for the medication needs of the following child(ren):
________________________________________________________________________________.
3.MY CHILD(REN)’S MEALS AND SNACKS
For each child(ren) listed on the preceding page, either the parent or the provider must provide meals and snacks. Who will provide meals and snacks for your child(ren) while in care?
The parent will be responsible for the meals and snacks for the following child(ren):
______________________________________________________________________________.
The provider will be responsible for the meals and snacks for the following child(ren):
______________________________________________________________________________.
C . R E L E V A N T H I S T O R Y O F P R O V I D E R A N D P E O P L E A T T H E C H I L D C A R E L O C A T I O N
1.I understand the child care provider must tell me whether the following people, who may be in contact with my child(ren), have been the subject of an indicated report of child abuse or maltreatment:
the provider,
volunteers who are likely to have regular contact with child(ren) in care,
employees, and
if care is not provided in my home, persons living in the home age 18 years or older.
Yes.
No.
I have specifically asked the provider if the provider, volunteers who are likely to have regular contact with child(ren) in care, employees, and if care is provided in the provider’s home, persons living in the home age 18 years or over, have been the subject of an indicated report of child abuse or maltreatment.
The provider has informed me whether any indicated reports of child abuse or maltreatment exist, who was the subject of the report: the provider, employees, volunteers who are likely to have regular contact with child(ren) in care, and, if care is provided in the provider’s home, persons living in the home age 18 years or over.
When an indication of child abuse or maltreatment exists, the provider has given me written information regarding such indication of child abuse or maltreatment. I understand I have the right to select another provider. I agree that I have carefully considered the information on child abuse and maltreatment indications that I have been given and I am selecting this provider.
Yes.
No.
D . P A R E N T A L A C K N O W L E D G E M E N T S A N D A G R E E M E N T S
1.PARENT RESPONSIBILITIES TO MONITOR QUALITY OF CARE
I certify that I have selected this provider to care for my child(ren).
I have reviewed each item on the Health and Safety Checklist and the Provider Behavioral Conditions Checklist with the provider, located in the Child Care Provider Section, and all information on the checklist is true and accurate.
I understand it is my responsibility to monitor the quality of care my child(ren) receives from the child care provider.
I understand that these agreements apply for as long as this provider is caring for my child(ren).
2.CHANGES TO ENROLLMENT INFORMATION
I will notify the enrollment agency immediately if:
My address or phone number changes
I have any concerns about the health and safety of my child(ren) in the provider’s care.
3. ELIGIBILIT Y AND PAYMENT ISSUES
I will immediately notify the local social services district and my provider if the hours that I need child care or other circumstances related to my need or eligibility for child care change.
I agree to pay my family share (fee), if any, as directed by the local social services district.
I understand a child care provider who is the child(ren)’s parent, stepparent, adoptive parent, legal guardian or other person legally responsible for that child(ren) or who lives in my same household and has a child(ren) in common with me cannot be paid.
I understand that the provider must be accepted for enrollment with the enrollment agency before any payment can be made.
I understand a provider is not eligible to provide child care if the provider, any volunteer who is likely to have regular contact with my child(ren), any employee, or, for family child care, any person 18 years or older who is living in the home where child care is provided:
Has been convicted of a crime against a child(ren) or
Is listed on the Sex Offender Registry.
I understand that my provider may not be eligible to provide child care and that the local social services district may not be able to pay the provider when:
The provider has a history of termination of parental rights, or
The provider has a history of Article 10 (child protective) removal of a child(ren) by family court order, or
The provider had a license or registration to operate a child day care program denied, revoked and/or suspended, or
The provider, any volunteer who is likely to have regular contact with my child(ren), any employee, or, for family child care, any person 18 years or older who is living in the home where child care is provided, has been convicted of a crime.
I understand that if the provider is denied enrollment or has his or her enrollment terminated, the provider will be considered ineligible to provide child care.
The local social services district cannot pay the provider or issue payment for care given by a provider who cannot be enrolled or who is ineligible. If I choose to use an ineligible provider, I am responsible to pay for the child care myself. I understand I have the right to select another provider.
4. HEALTH AND SAFETY REQUIREMENTS
I understand that payment cannot be made until all items marked “No” on the Health and Safety Checklist and Provider Behavioral Conditions Checklist have been corrected.
I understand that the provider must continue to meet all the basic health and safety requirements and behavioral conditions listed on the checklists.
The provider and I have inspected the home, completed the Health and Safety Checklist and the Provider Behavioral Conditions Checklists together.
All statements on the checklists are true and accurate.
The provider and I will notify and provide documentation to the enrollment agency when any item on the checklists has been corrected or changed.
5. PARENT CERTIFICATION
By signing this form I certify to the best of my knowledge that:
I have revie wed the “Child Care Provider Section” of this form.
I understand and agree to continue to meet all conditions stated above.
I understand the decision to enroll my provider is based on the facts provided and attested to on the enrollment form. Providing false information or deliberately concealing information may result in an inaccurate determination of my provider’s eligibility to provide subsidized child care, and/or a denial or termination of enrollment. If my provider provides child care services while enrolled under false pretenses, or while he or she is an ineligible child care provider, the Local Social Services District may refuse to issue child care subsidy payments, terminate child care subsidy payments, take legal action against me or the child care provider.
Under the penalty of perjury, I agree that to the best of my knowledge all statements made on this enrollment form and any attachments to it
are true and accurate.
PARENT/CARETAKER SIGNATURE
DATE
This enrollment form is a legaal agreement. Make a copy of this form for your records. Return this form and its attachments to: