Preadmission Screening Report Form PDF Details

Marking down all the necessary data for preadmission screening can be a daunting task, but it’s an essential step in compassionate care. Whether you are a healthcare professional or patient seeking their best treatment options, understanding what is encompassed by the Preadmission Screening Report (PASRR) form is key. The required form must be completed prior to admission and its purpose is twofold: It ensures that people with mental illness receive appropriate services and will recover as quickly as possible; and allows states to stay in compliance with federal Medicaid law. In this blog post, we'll look more closely at why these forms are so important, how they work, and other tips related to Preadmission Screening Reports.

QuestionAnswer
Form NamePreadmission Screening Report Form
Form Length10 pages
Fillable?No
Fillable fields0
Avg. time to fill out2 min 30 sec
Other namesve, VIRGINIA, NGRI, Code19

Form Preview Example

 

 

 

 

VIRGINIA PREADMISSION SCREENING REPORT

01-22-13 State FINALVersion

 

 

Community Services Board/Behavioral Health Authority: _ _______________________________

Consumer ID# _____________________

Date: ________________________

Time: From ____________ am

pm

To____________ am

pm

Time under court order: __________

Time not under court order: ____________

 

 

Emergency Custody Order: Yes

No

Magistrate Issued

Law Enforcement Issued (Paperless)

 

Date and Time Executed: _______________________

 

 

 

 

Extension: Yes

No

Reason: ___________________________________________ (identify facility/medical evaluation/other good cause)

Evaluation: In-person

or Two-way electronic video and audio

 

 

 

 

Petitioner ______________________________________________________________________

Phone:____________________________

Translator and language: __________________________________________________________

Phone: ___________________________

DISPOSITION

Recommitment

TDO Voluntary CSU Safety Plan

Release Referral Other _______________

HOSPITAL/FACILITY ____________________________________________________ Case/TDO #: _______________________________

Personal Information

First Name: _________________________ Middle: ______________ Last Name: ________________________ DOB: __________Age: ____

SSN: _______ - _____ - _______ _ M / F__________ _________ _______________________________________________________

(Gender)

(Race)

(Hispanic Origin)

(Height)

(Weight)

(Hair Color)

(Eye Color)

Address: ___________________________________________________________________________________________________________

(Street)

(City)

(State)

(Zip Code)

(County)

Phone: (___)___________________Home/Cell

Marital Status: __________

Spouse Name: ____________________________________

School Division (If applicable): ___________________ School Attending: ________________________Grade: ___________ Special Ed.: Y or N

(If under age 18)

 

 

 

Mother: ___________________________ Address: ________________________________

Phone: ___________________ Home/Cell

Father: ____________________________ Address: ________________________________

Phone: ___________________ Home/Cell

Legal Custodian

Unknown

Name: __________________________Phone: ________________Address:______________________

Legal Guardian

Unknown

Name: __________________________Phone: ________________Address:______________________

Emergency Contact: Name _________________________Relationship to Person: _________________ Phone ______________________

Address: ___________________________________________________________________________________________________________

(Street)(City)(State)(Zip Code)(County)

CSB of Residence: __________________________________________

CSB Code: _____________Contacted: Yes No ______________________________________________________________________

(Name)(Phone)

Employment Status: Unknown____________________________ Education Level: (All ages)_____________________________________

Employer: _______________________________________________________Phone: _____________________________________________

Military Status: Unknown ______________________________________________Start Year: ______________ End Year: ______________

SSI Yes No Unknown

SSDI Yes No Unknown

 

 

 

 

Medicaid:

Yes

No

Unknown # ____________________________Subscriber Name: _____________________________________

Medicare:

Yes

No

Unknown # ____________________________ Part D: Yes No _______________________________Plan

Insurance: Yes

No

Unknown

_________________________________________________________________________________

 

 

 

 

(Name of Company/ Group/Plan/Number)

 

 

 

 

 

Local Use

Name: _________________________

Page 1 of 10

Collateral Sources

 

 

 

 

 

Individual Requesting Evaluation

Family/Significant Other/Guardian

Treatment Records

Treating Physician/Psychiatrist

CSB Case Manager or Other Staff

 

Police/First Responders

CIT Officer

WRAP Plan

 

Advance Directive

Safety & Support Plan

Is CSA (Comprehensive Services Act) involved with minor? Yes

No

Unknown

 

Is Department of Social Services involved with individual?

Yes

No

Unknown

 

Comments:_______________________________________________________________________________________________

______________________________________________________________________________________________________

Presenting Crisis Situation

Referral Source: _____________________________________ Consultation Location: _______________________________

Reason for Referral: _____________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

Assessment:

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

Name: _________________________

Page 2 of 10

Behavioral Health Treatment/Services

 

Current Outpatient Treatment: Yes No Unknown

Behavioral Health (MH - SA) Developmental Services

Private Provider or CSB Name: _________________________________ Phone: ____________________________

Case Manager: _________________________________________________ Phone: ____________________________

Psychiatrist: _____________________________________________________ Phone: ____________________________

Prior Inpatient Treatment: Yes No Unknown Behavioral Health (MH - SA) Developmental Services

Name/Location of Last Tx facility: ___________________________________ Adm. Date: _______Discharge Date: _______

Number of Hospitalizations: _______

Ever in a State facility? Yes No Name: __________________________________ Date: _____________________

Ever in a Crisis Stabilization Unit? Yes No

Name: __________________________ Date: _____________________

Other: _________________________________________________________________________________________________

WRAP Plan MOT PACT/ICT

NGRI

Advance Directive Safety & Support Plan Group Home

Day Treatment Prevention Services

In-Home Provider Name: ___________________________Other: ___________________

 

 

 

Substance Abuse Assessment

 

 

 

 

No current use

No history of use

Refuses to answer

 

 

Current use listed below:

 

 

 

 

 

 

 

 

 

 

Drug Type

Priority

Age 1st Use

Frequency of Use

Method of Use

Date of Last Use

 

 

 

and Amount

 

and Amount

 

 

 

 

 

 

 

Primary

 

 

 

 

 

 

 

 

 

 

 

Secondary

 

 

 

 

 

 

 

 

 

 

 

Tertiary

 

 

 

 

History of substance abuse  (Drugs, alcohol, mood altering substances, marijuana, prescription medications, inhalants)

Comment: ______________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

Have you or anyone else ever felt you had a drug or alcohol problem? Yes No

Have you received inpatient or outpatient SA treatment? Yes

No Maintenance services?

Yes

No

Number of prior episodes of any drug: ___________

Detoxification treatment?

Yes

No

Name/Location of last treatment facility: ____________________________________ Date of Discharge: _________________

 

 

 

 

 

 

Current withdrawal

History of withdrawal

 

 

 

 

 

 

 

(Past 24 hours)

 

 

 

 

 

 

 

 

 

 

 

 

Tremors

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Headaches

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Vomiting (Blood present)

Yes

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Nausea

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Diarrhea (Blood present)

Yes

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sweating

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Paranoia

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DT’s

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other

 

 

 

 

 

 

 

 

 

 

 

 

BAC: ________________Time: ________ Lab Results: ________________________ Unable to Test

Tobacco use? Yes

No

 

Type: __________________________________________________________

Pregnant Status: Yes

No Unknown

 

Pregnant and using substances? Yes No Unknown

Name: _________________________

Page 3 of 10

Mental Status Exam

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appearance:

WNL

unkempt

poor hygiene

tense

rigid

 

 

 

 

 

Behavior/Motor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Disturbances:

WNL

agitated

guarded

tremor

 

manic

impulsive

psychomotor retardation

 

 

tearful

 

easily startled

distracted

hysterical

restless

 

Orientation:

WNL

Disoriented to: time

place

 

person

situation

 

 

 

Speech:

WNL

pressured

 

slowed

soft

 

loud

slurred incoherent

 

 

Mood:

WNL

depressed

 

angry

hostile

 

euphoric

anxious

anhedonic

withdrawn

Range of Affect:

WNL

constricted

 

blunted

flat

 

labile

 

inappropriate

 

 

Thought Content:

WNL

impaired

unfocused unreasonable preoccupation

delusions

thought insertion

 

 

grandiose

ideas of reference

paranoid

obsessions

phobias

Thought Process:

WNL

illogical abstract

concrete

 

incoherent perseverative impaired concentration

 

 

loose associations

flight of ideas

circumstantial

blocking

tangential

Sensory:

WNL

illusions flashbacks Hallucinations:

auditory

visual olfactory

tactile

Memory:

WNL

Impaired:

 

recent

remote

immediate

 

 

 

 

 

Appetite:

WNL

increased

decreased

Weight:

stable

loss

gain

 

 

Sleep:

WNL

hypersomnia

onset problem

 

maintenance problem

 

 

Insight:

WNL

blaming

little

none

 

 

 

 

 

 

 

 

 

 

Judgement:

WNL

impaired

 

poor

 

 

 

 

 

 

 

 

 

 

 

 

Estimated Intellectual Functioning: Above average

Average

Below average

Diagnosed MR

Unable to determine

Able to provide historical information: Yes

No

Explain: ____________________________________________________

Reliability of self report Good Fair

Poor

Explain: ____________________________________________________

Significant Clinical Findings (further describe any symptoms checked above)

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

_____________________________________________________________________________________________________

_________________________________________________________________________________________________

_______________________________________________________________________________________________

Name: _________________________

Page 4 of 10

Medical

Primary Care Provider: _______________________________________________________Phone: _______________________

Medical history and current medical symptoms or issues:

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

___________________________________________________________________________________________________

Medication:

Please see attached medication list 

Please see attached medical addendum 

Current prescribed psychotropic and other medications (include dosage, schedule, etc. if known)

 

Name

Dose

Schedule

Physician

1._____________________________________________________________________________________________________

2._____________________________________________________________________________________________________

3._____________________________________________________________________________________________________

4._____________________________________________________________________________________________________

5._____________________________________________________________________________________________________

6._____________________________________________________________________________________________________

7._____________________________________________________________________________________________________

8._____________________________________________________________________________________________________

Has individual followed recommended medication plan? Yes No Explain: ______________________________________

Has individual followed recommended recovery plan? Yes No N/A Explain: _______________________________

Recent medication change? Yes No Unknown Date of change: ____________________________________________

Describe change: _______________ _________________________________________________________________________

Allergies (including food) or adverse side effects to medications: Yes No Unknown

Describe: _______________________________________________________________________________________________

_______________________________________________________________________________________________________

Legal Data

 

 

 

 

 

Legal Status: _______________________

Unknown

 

Is individual serving a sentence?

Yes

No

Unknown

Details:___________________________________________

Is individual NGRI Conditional Release? (Adults only)

Yes No Unknown Details: _______________________________

Is individual on probation or parole? Yes No

Unknown

Contact Person: _____________________________________

Pending legal charges? Yes

No

Unknown Charges: _________________________________________________

Date of hearing if known:____________________

Court of Jurisdiction _____________________________________________

If a minor: Judge: ________________________

Attorney: __________________________ GAL: _______________________

Has individual come from detention? Yes No

Unknown

Juvenile Detention Center: _________________________________________________________________________________

(Facility Name)(Address)(Telephone)(Fax)

Diagnosis DSM IV R (P- Provisional, H-Historical)

Axis I _______________________________Axis I __________________Axis I ______________________________________

Axis II ______________________________Axis II _____________________________________________________________

Axis III_________________________________________________________________________________________________

Axis IV Psychosocial and Environmental (Check all that apply)________________________________________________________

Support group

Social /Environmental

Educational

Domestic Occupational Housing Economic

Health Care

Legal System

Other _______________________________________________________

Axis V GAF Current: ___________

Highest past year, if known: ____________

Name: _________________________

Page 5 of 10

Individual Service Planning

 

 

Individuals who may be helpful in treatment planning.

 

 

Name

Telephone

Relationship

1._____________________________________________________________________________________________________

2.______________________________________________________________________________________________________

3._____________________________________________________________________________________________________

Family Member Guardian Name:______________________________________________________may be contacted with

information that is directly relevant to their involvement with the individual’s health care, including location and general condition.

(32.1-127.1:03(D34))

Individual agrees Individual lacks capacity

Individual objects Emergency makes it practically impossible to agree or object.

Outcome of the emergency evaluation or ECO

No further treatment required, or

Individual declined referral and no involuntary action taken, or Referred to voluntary crisis stabilization unit, or

Referred to voluntary outpatient or community treatment other than crisis stabilization, or Referred to voluntary inpatient admission and treatment,

and

Petitioner and Treating physician notified of disposition if TDO not recommended. Recommitment recommended by CSB

TDO recommended by CSB

Hearing and commitment process has been explained to the individual.

CSB consulted with magistrate about alternative transportation

Yes No

CSB does not recommend alternative transportation.

CSB recommends alternative transportation by ______________________________________________________________.

(Name)

37.2-805.1

Consideration of 10 day inpatient admission by health care agent pursuant to advance directive ________________________.

(Name of Agent)

Consideration of 10 day inpatient admission by designated guardian pursuant to guardianship order_____________________.

(Name of Guardian)

Name: _________________________

Page 6 of 10

(not applicable under Virginia Code 19.2-169.6), and

Risk Assessment/Clinical Options

Minor 16.1-340.1

Because of mental illness:

The minor presents a serious danger to self or others to the extent that severe or irremediable injury is likely to result, as evidenced by recent acts or threats; or

Is experiencing a serious deterioration of his ability to care for himself in a developmentally age appropriate manner, as evidenced by: delusional thinking or by a significant impairment of functioning in hydration, nutrition, self protection or self

control; and

The minor is in need of compulsory treatment for a mental illness and is reasonably likely to benefit from the proposed treatment. Findings:________________________________________________________________________________________________

_______________________________________________________________________________________________________

The minor’s parents/guardians were or were not consulted. The minor’s treating or examining physician, if applicable,

was or was not consulted.

Treatment and support options:

Inpatient treatment is or is not the least restrictive alternative that meets the minor’s needs Outpatient or less restrictive services has been tried with the following results:

________________________________________________________________________________________________________

______________________________________________________________________________________________________

Outpatient or less restrictive service has NOT been tried and is NOT likely to be adequate because:

________________________________________________________________________________________________________

______________________________________________________________________________________________________

Adult 37.2-809

It appears from all evidence readily available that the person:

Has a mental illness and that there exists a substantial likelihood that, as a result of mental illness, the person will, in the near future:

Cause serious physical harm to self or others as evidenced by recent behavior, causing, attempting, or threatening harm, and other relevant information, or,

Suffer serious harm due to his lack of capacity to:

protect himself from harm or

provide for his basic human needs

Is in need of hospitalization or treatment.

Findings:_________________________________________________________________________________________________

______________________________________________________________________________________________________

Capacity for adults and minors age 14 and older

 

 

 

 

Able to maintain and communicate choice

Yes

No

Able to understand consequences

Yes

No

Able to understand relevant information

Yes

No

Willing to be treated voluntarily

Yes

No

 

 

 

 

 

 

 

 

 

 

 

 

Risk Factors

 

 

 

 

 

Aggressive behavior Sexual acting out Self injurious behavior Elopement Actively psychotic

 

Suicidal ideation Homicidal ideation

Plan

Access to weapons

 

 

Other ________________________________________________________________________________________________

Protective Factors _______________________________________________________________________________________

_______________________________________________________________________________________________________

Final Disposition:

______________________________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________

_________________________________________________________

Preadmission Screening Evaluator Signature

Date

Board

Preadmission Screening Evaluator Signature

Date

Board

Electronically signed 

 

 

Electronically signed 

 

 

Name: _________________________

Page 7 of 10

____________________________________________

___________________________________________

Print Name Here (not required if electronically signed)

Print Name Here (Not required if electronically signed)

CSB report to court and recommendations for the individual’s placement, care and treatment pursuant to 16.1-340.4 (Minor) or 37.2-816 (Adult)

Name of Individual: __________________________________________

Date: _____________ Time: _____________am pm

No further treatment required.

Has or does not have sufficient capacity to accept treatment (N/A for minors under age 14 except for Outpatient treatment) Is or is not willing to be treated voluntarily (* not applicable under Virginia Code19.2-169.6)

Voluntary community treatment at the CSB (specify) _______________________________________________________________

Or other (specify) __________________________________________________________________________________

Voluntary admission to a crisis stabilization program (specify) _________________________________________________________

Adult: Voluntary inpatient treatment because individual requires hospitalization and has indicated that he/she will agree to a voluntary period of treatment up to 72 hours and will give the facility 48 hours notice to leave in lieu of involuntary admission.

Minor: Voluntary inpatient treatment of minor younger than 14 or non-objecting minor 14 years of age or older.

Minor: Parental admission of an objecting minor 14 years of age or older pursuant to 16.1-339.

Minor 16.1-340.4 Under age 14 Age 14 or Older

Parent or guardian is or is not willing to consent to voluntary admission (for inpatient treatment only)

Because of Mental Illness meets the criteria for involuntary admission or mandatory outpatient treatment as follows:

The minor presents a serious danger to self or others to the extent that severe or irremediable injury is likely to result, as evidence by recent acts or threats or: 

Is experiencing a serious deterioration of his ability to care for himself in a developmentally age appropriate manner, evidenced by: delusional thinking or significant

impairment of functioning in: hydration nutrition self protection self control. The minor is in need of compulsory treatment for a mental illness and is reasonably likely to benefit from the proposed treatment. Is the parent or guardian with whom the minor resides willing to approve any proposed commitment?

Yes No Unavailable

If no, is such treatment necessary to protect the minor’s life, health, safety or normal development? Yes No

Therefore the CSB recommends:

A.Involuntary admission and inpatient treatment, as there are no less restrictive alternatives to inpatient treatment.

Alternative transportation

B.Mandatory outpatient treatment (16.1-345.2) not to exceed 90 days because less restrictive alternatives to involuntary inpatient treatment that would offer an opportunity for improvement of his condition have been investigated and determined to be appropriate; and providers of the services have agreed to deliver the services: The minor, if 14 years of age or older, and his parents or guardians have sufficient capacity to understand the stipulations of the minor’s treatment,  have expressed an interest in the minor’s living in the community and have agreed to abide by the minor’s treatment plan, and are deemed to have the capacity to comply with the treatment plan and understand and adhere to conditions and requirements of the treatment and services; and the ordered treatment can be delivered on an outpatient basis by the Community Services Board or a designated provider(s): specify:______________________________________________

C.Do the best interests of the minor require an order directing either or both of the minor’s parents or guardian to comply with reasonable conditions relating to the minor’s treatment? Yes No

Adult 37.2-816

Because of Mental Illness meets the criteria for involuntary admission or mandatory outpatient treatment (* not applicable under Virginia Code19.2-

169-6)as follows:

There is a substantial likelihood of serious physical harm to self or others in the near future as a result of mental illness as evidenced by recent behavior causing, attempting or threatening harm and other relevant information, if any, or

There is substantial likelihood that, as a result of mental illness, in the near future he/she will suffer serious harm due to lack of capacity:

to protect him/herself from harm or

to provide for his/her basic human needs (* not applicable under Virginia Code19.2-169.6).

Therefore the CSB recommends:

A. Involuntary admission and inpatient treatment as there are no less restrictive alternatives to inpatient treatment.

Alternative transportation

B.Mandatory outpatient treatment (37.2-817 (D) )because less restrictive alternatives to involuntary inpatient treatment that would offer an opportunity for improvement of his/her condition have been investigated and are deemed to be appropriate; and the person has agreed to abide by his/her treatment plan, and has the ability to do so. The recommended treatment is actually available on an outpatient basis by the CSB or designated provider(s) specify:

_____________________________________.

C.Physician discharge to mandatory outpatient treatment following inpatient admission pursuant to 37.2-817 (C1) and (C2). The person has a history of lack of

compliance with treatment for mental illness that at least twice within the past 36 months has resulted in the person being subject to an order for involuntary admission in view of the person’s treatment history and current behavior, the person is in need of mandatory outpatient treatment following inpatient treatment in order to prevent relapse or deterioration of his condition that would be likely to result in the person meeting the criteria for involuntary inpatient treatment; as a result of

mental illness, the person is unlikely to voluntarily participate in outpatient treatment unless the court enters an order authorizing discharge to mandatory outpatient treatment, and the person is likely to benefit from mandatory outpatient treatment.

_______________________________________________________________________

Preadmission Screening Evaluator Signature or Electronically signed  Date

________________________________________________________________________________

Print Name Here (Not required if electronically signed)

______________________________________

Board

___________________________________________

Representative CSB

Name: _________________________

Page 8 of 10

Personal Comment Section

As appropriate, the individual receiving emergency services shall be offered the following opportunity to comment at the time of the preliminary evaluation and prior to the commitment hearing. If a minor, the parent or guardian may also comment.

Individual

Parent/Guardian

Family member

Yes (see comments below)

Yes and does not choose to comment

No, Explain: _________________________________________________________________________________________________

How would you describe the current situation?

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

Are there things you’ve already tried to help manage the current situation?

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

What do you think would be the most helpful to you right now?

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

If parent/guardian of minor: What do you think would be most helpful to your child right now?

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

Are there any particular people you would like to be involved in your care and treatment (such as family members, friends, or peers)?

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

If parent/guardian of minor: Are there particular people you would like to be involved in your child’s care and treatment?

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

What are your top three strengths?

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

If parent/guardian of minor: What are your child’s top three strengths?

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

Would you like to comment on anything else?

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

Individual’s Signature: _______________________________________________________________

Date: ___________

Parent/Guardian/Family Member Signature: (if appropriate) ___________________________________

Date:____________

Name: _________________________

Page 9 of 10

Prescreening Supplement

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Name: _________________________

Page 10 of 10

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