Record Of Firearms Transfer – Fill Out and Use This PDF

Updated: Nov 9, 2026

The Record of Firearms Transfer Between Unlicensed Persons form is a document that federally allows individuals to transfer or acquire firearms within the same state, provided they don't have reasonable cause to believe the other party is prohibited from owning firearms. This form facilitates the legal exchange of firearms by ensuring all parties are aware of their responsibilities and the legalities involved, with specific age restrictions for long guns and handguns. Click the button below to ensure your firearms transfer complies with federal regulations and to fill out the form properly.

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Record Of Firearms Transfer PDF Details

The Record of Firearms Transfer Between Unlicensed Persons form serves as a crucial document in the private sale or transfer of firearms within the same state among individuals who are not licensed firearm dealers. Under federal law, this form allows citizens to either transfer or acquire firearms, provided they adhere to specific conditions. These include the absence of any reasonable belief that the other party is prohibited from owning firearms and the necessity for the transferee to meet age requirements—18 years for long guns and 21 years for handguns. This document contains detailed sections for both the transferor and the transferee to affirm their residency, personal identification, and legal eligibility to participate in the firearm exchange. Moreover, it outlines the responsibility of both parties to retain a copy of the completed form for their records, reinforcing its importance not only as a proof of transaction but also as a measure of accountability. Despite its significance, the federal Gun Control Act does not mandate record-keeping for private transactions within the same state, though it's critical for parties to comply with any applicable state or local regulations. This serves to navigate the complex landscape of firearm ownership and transfer, emphasizing a balance between individual rights and public safety.

Question	Answer
Form Name	Record Of Firearms Transfer
Form Length	2 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	30 sec
Other names	record of firearms transfer between unlicensed persons, what is firearms transfer, transfer of firearm ownership, firearms transfer

How to Fill Out Record of Firearms Transfer Between Unlicensed Persons

Record of Firearms Transfer Between Unlicensed Persons at a glance

What it is: Record of Firearms Transfer Between Unlicensed Persons.

Who signs: The Transferor signs under the Transferor Statement and the Transferee signs under the Transferee Statement.

Federal Law allows a person to transfer or acquire a firearm to or from an unlicensed resident of his/her State, if he/she does not know or have reasonable cause to believe the person is prohibited from receiving or possessing firearms. Federal Law sets the age of ownership for a Long Gun at 18 and a Handgun at 21.

A filled-in Record of Firearms Transfer Between Unlicensed Persons example: a rifle transfer between two Ohio residents

Record of Firearms Transfer Between Unlicensed Persons example filled out, example: a rifle transfer between two Ohio residents — Alex Sample and Jordan Test fill out the firearms transfer record. Alex transfers one rifle to Jordan, who lives in the same State, Ohio, so both statements use Ohio. The picture shows page 1 filled in, and every value in it is made up. The Yes and No boxes under U.S. Citizen in both statements stay empty because the fillable form gives them no field name.

How to fill out Record of Firearms Transfer Between Unlicensed Persons, box by box

Transferor Statement

Fill in I, "a resident of the State of" and "from the State of", where the Transferee has presented identification. Then fill in City, State, County, Zip, Gender, Date of Birth, U.S. Citizen Yes No, Eye Color, Weight and Height. The Transferor swears or affirms that the information is true and correct to the best of their knowledge and belief and that the Transferee has presented identification that matches the Transferee's statement. The Transferor certifies that the firearm listed in the Description of Firearm is a legal firearm, that they are the legal owner and or agent of this firearm and that they are authorized to transfer it to the Transferee listed in the Transferee Statement.

Transferee Statement

Under the Transferee Statement, fill in I, "a resident of the State of" and "from the State of", where the Transferor has presented identification. Fill in City, State, County, Zip, Gender, Date of Birth, Eye Color, Weight and Height, and U.S. Citizen Yes No. The Transferee swears or affirms that the information is true and correct to the best of their knowledge and belief and that the Transferor has presented identification that matches the Transferor's statement in the Transferor Statement. The Transferee certifies that they are not prohibited by any Federal, State or Local Laws from possessing or owning firearms.

Description of Firearm

Enter the Make, Type of Action, Model, Caliber, Barrel Length, Finish, Serial #, Country of Manufacture and Other Identifying Information.

More rules for Record of Firearms Transfer Between Unlicensed Persons

Both the Transferor and the Transferee should retain a copy of this completed form for their record.

When a transaction takes place between private (unlicensed) persons who reside in the same State, the Gun Control Act (GCA) does not require any record keeping.

There may be State or local laws or regulations that govern this type of transaction. Contact State Police units or the office of your State Attorney General for information on any such requirements.

If a private person wants to obtain a firearm from a private person who resides in another State, the firearm will have to be shipped to an FFL in the buyer's State. The FFL will be responsible for record keeping.

Sources

[1] Record of Firearms Transfer Between Unlicensed Persons, served form (no printed edition) (the Official source link on this page).