SAQA Application Form PDF Details

Understanding the SAQA Application Form is crucial for individuals looking to have their foreign qualifications evaluated and recognized within South Africa. This comprehensive document, last updated in March 2014, serves as a guide for prospective applicants, detailing the necessary steps for the evaluation of foreign qualifications by the South African Qualifications Authority (SAQA). With its mandate rooted in Section 13(1)(m) of the National Qualifications Framework (NQF) Act 67 of 2008, SAQA's evaluation process aims to verify and compare foreign qualifications against the South African NQF. This extensive procedure involves authenticating the status of issuing institutions and the qualifications they offer, ensuring the authenticity of qualification documents, and determining if the qualifications align with South Africa's NQF. Regardless of the outcome, a full evaluation fee is charged, but applicants reserve the right to appeal decisions made by SAQA. They are also required to submit a variety of documents, including certified copies of their qualifications and a proof of payment for the evaluation service. Processing times can vary, with a standard period taking 10 to 20 working days, although expedited evaluations are available for an increased fee. Additionally, the form includes instructions for lodging an application, a section on declaration by the applicant, and a comprehensive list of documentary requirements, ensuring that individuals are fully informed of the process and its prerequisites.

QuestionAnswer
Form NameSAQA Application Form
Form Length4 pages
Fillable?Yes
Fillable fields104
Avg. time to fill out21 min 52 sec
Other namessaqa evaluation, saqa, saqa online application, saqa registration online

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S A Q A a p p l i c a t i o n g u i d e l i n e s a n d f o r m , l a s t u p d a t e d M a r c h 2 0 1 4P a g e | 1

 

 

Foreign Qualifications

 

 

 

Evaluation and Advisory Services

 

 

 

 

 

 

Tel: 012 431 5070

Fax: 012 431 5146

email: dfqeas@saqa.org.za

 

Postal address: Postnet Suite 248, Private Bag X06, Waterkloof, 0145

 

Physical address: SAQA House, 1067 Arcadia Street, Hatfield 0083

 

 

 

 

 

 

 

Section A: Evaluation of Foreign Qualifications

Valued Applicant: Pages 1 and 4 provide guidelines for completion of pages 2 and 3

1 SAQA derives its mandate to evaluate foreign qualifications from section 13 (1)

(m)of the National Qualifications Framework (NQF) Act 67 of 2008.

2Evaluation is the process followed by SAQA to:

∙Verify foreign qualifications (authenticating the status of institutions and the qualifications offered by them; and investigating the authenticity of qualification documents and confirming that awards were made to individuals); and

∙Compare foreign qualifications with South African qualifications, considering the structure and outcomes of the foreign qualifications, to locate them within the South African NQF.

3.Evaluation leads to one of two decisions:

Decision A: A qualification is recognised and a secure Certificate of Evaluation is issued to indicate how it is located within the South African NQF.

Decision B: A qualification is not recognised, due to one or more of the following reasons:

∙The issuing body is not accredited or recognised in the national system of a particular country in accordance with the national policies, or generally accepted practice of that country.

∙The issuing body is recognised or accredited, but not authorised to offer that particular qualification / the qualification is not a part of the national system of qualifications.

∙The qualification is not authentic and was not awarded to the individual in question.

4.The full evaluation fee is charged, regardless of whether:

∙Decision A is reached, where all the steps under (2) are concluded and a Certificate of Evaluation is issued; or

∙Decision B is reached after conclusion of only the verification steps which does not result in the issuing of a Certificate of Evaluation.

5.Applicants have a right to appeal against both decisions made by SAQA. The relevant appeal policy and form are accessible on the SAQA website (www.saqa.org.za). Hard or electronic copies can also be made available on request.

A foreign qualification is issued by a nationally recognised institution and forms part of the national education and training system of a foreign country.

Section B: Lodging and processing applications

6Every application MUST include the following:

∙An application form, fully completed and legible

∙A complete set of qualification documents (See Page 4: Section E)

∙Identity Document / Passport / Birth certificate (certified copy)

∙Qualification documents that meet the documentary requirements.

∙An indication of the services / products required and of the required way of receiving results

∙Proof of payment for all those services / products (See Page 3: VI)

∙A declaration signed by the applicant (See Page 3: IX)

Timelines apply only

If any of the above is not included, or does not

to applications that

comply with the requirements outlined in this

are accepted for

document, the application will not be accepted at

our front desk A new application will have to be

processing.

submitted. Applications received by mail will

 

 

need to be upgraded.

7 Processing of applications takes from 10 to 20 working days (See Page

3:VI). Processing in a shorter period of time may be considered on a special contract basis and at a substantially increased fee. Applicants must approach SAQA directly for this service.

SAQA commits to making results available on the first working day after the relevant processing period. Applicants will be informed of any delays.

SAQA does not accept responsibility for delays caused by

∙responses awaited from foreign information sources, when additional information is crucial to the evaluation process; and

∙factors outside its control, including, but not limited to, prolonged power failures or industrial action.

A foreign qualification is not:

Do not submit for evaluation!

 

∙Professional membership or a professional designation

∙A certificate based on a short course, in-service training, a workshop or seminar, or experiential learning which does not form part of the requirements to obtain a qualification.

∙Any other learning acquired outside of a national system

∙South African qualifications

Section C: Declaration (Section IX in the application form)

8 The declaration indicates that you:

∙Understand:

°the English language, or have access to an interpreter; and

°what the evaluation is about (Page 1: Section A) and that for admission to study, professional licensing and employment the specific internal criteria and requirements of other bodies must be met.

∙Declare that:

°You complied with all the requirements on Page 4 (Section E) and included the necessary qualification documents and proof of payment.

°You provided true and correct information in all instances.

°Qualifications are authentic, if they are your own, or that you have no reason to

suspe t that the are ot authe ti , if so e od else’s.

∙Authorise SAQA to:

°Do forensic document examination and/or contact issuing bodies for verification of authenticity.

°Make the details of the evaluation known, should verification of a Certificate of Evaluation be requested from SAQA.

∙Accept that:

°Although SAQA adheres to stipulated processing times, factors outside of its control may delay processing (Page 1: Section B).

°SAQA will not refund you if you cancel the application after registration, or if the evaluation outcome is a decision not to recognise the submitted qualifications.

°If documents are found to be fraudulent, SAQA will retain the payment and documents, and make the information known to all the relevant authorities.

°SAQA reserves the right to revoke a Certificate of Evaluation, should information come to light which compromises its integrity.

APPLICATION REQUIREMENTS AND TARIFFS ARE REVIEWED AT LEAST ONCE PER YEAR.

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Section D: Application form

I. Who is making the application? (Select one)

Qualification holder (QH)

 

Personnel agency

 

Institution where QH wants to study

 

 

Family or friend of the QH

 

Employer/ prospective employer

 

Body regulating a profession

 

 

 

 

 

 

 

 

Immigration practitioner/ lawyer

 

 

 

 

 

 

 

 

Title (Circle one): Ms

Mrs

Mr

Dr

Prof

Rev

Other:

Name: ……………………………………………………………………..………………….

 

Mo ile u er: ………………………………………………………………………………

Sur a e: …………………………………………………………………………………….

 

E ail address: ……………………………….………………………………………………

Postal address: …………………………………………………………………………….

 

Telepho e: ………………. …………………………………………………………………

…………………………………………………………………………………………………….

 

Fa : ………………. ……………………………………………………………………………

……………………………………………………………………………………………………

 

Company name (If applicable):

……………………………………………………………. Code: …………………………..

 

…………………………………………………………

II. Who holds the qualification(s)?

 

Date of birth (Enter in supplied format)

 

 

Gender (Please tick)

 

 

 

I.D / Passport number (Include copy with documents submitted)

 

d

d

 

m

 

m

y

y

y

 

y

 

 

M

F

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Full names of qualification holder

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(1) ……………………………………………………………………………………………...….

 

Fa il

a

e / Sur a e: …………………………………………………………….…………

(2) …………………………………………………………………………………….…….……..

 

Maiden

a

 

e: ………………..………………………………………………..……………………

 

……………………………………………………………………………………….…..…….

 

Natio alit ..…………………………………………………………………..………………………

 

…………………………………………………………………………………………….……

 

Cou tr of reside

e: ..…………………………………………………………………………..

Was a Certificate of Evaluation issued to this qualification holder before?

 

 

 

 

NO

 

 

 

YES, i

…………............... Year

 

 

 

 

 

 

 

 

 

 

 

 

 

 

III. Study history of the qualification holder (must be completed in all instances)

Name of qualification

Awarded by (institution name)

Country

Attended

From To

Completed?

Yes No

1

2

3

4

IV. Why do you need the evaluation? (You may tick more than one option)

 

 

 

 

 

 

 

1. Home Affairs:

 

General work visa

 

Critical skills visa

 

Corporate visa

 

 

 

 

 

2. Employment:

 

General employment

 

Professional registration / licensing

 

 

(If for teaching in a public school, do not continue with this application. Apply with Department of Higher Education and Training, Private Bag X895, Pretoria, 0001)

 

 

 

 

 

 

 

 

 

 

 

 

3. Further study:

 

Secondary School

 

Post-school

 

University: first degree

 

University: postgraduate

 

 

 

 

 

 

 

 

(Contact exemption2@hesa-enrol.ac.za / 012 591 4401)

4. Other:

 

(Specify)

 

 

 

 

 

 

 

 

 

...............................................................................................................................................................................................................

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

V. What would you like us to do with the results?

I will pick them up at the SAQA offices

 

Please post them to the address in A above

 

OR

 

 

I will send someone to pick them up at the SAQA offices**

 

Also, please e-enable on-line access to the institution(s) indicated in VI (iii).

 

 

(You will receive an SMS and/or e-mail on the day that we complete your evaluation. Results will be available for posting / collection on the next

business day. **Someone else can pick up your results at SAQA only with your written permission and a valid identity document)

APPLICATION REQUIREMENTS AND TARIFFS ARE REVIEWED AT LEAST ONCE PER YEAR.

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VI. What do you need from SAQA? What will it cost you? (Tick only what is required)

(i)

 

I need a certificate of evaluation:

 

 

 

 

 

 

 

Within the normal processing time (20 working days)

 

R615

 

 

 

 

 

Fast tracked (10 working days)

 

R1000

 

 

 

 

 

 

 

 

Timelines apply only to complete applications that meet all the requirements set out on pages 1 and 4 of this document.

Quicker than the above delivery may be considered by SAQA in exceptional cases. For more information click here (if on website), or obtain a leaflet from front desk staff at SAQA.

Incomplete applications are suspended which may result in significant delays, as the processing starts from Day One again once all the requirements are finally met.

(ii) I need the certificate to be posted to me:

In South Africa

 

R53

 

In SADC

 

R110

 

 

Elsewhere in the world

 

R126

 

 

Certificates are posted only per traceable mail so that there is a record of their whereabouts.

Postage fees are similar to the fees that Postnet charges SAQA.

Should this be necessary, tracking numbers are available on request a few days after posting.

 

(iii)

 

I need sign-on details to be e-mailed to a third party to access the evaluation on-line

(Cost: R100 per instance)

 

 

 

 

 

1 instance (R100: Addressee 1)

 

 

2 instances (R200: Addressee 1 and 2)

 

 

3 instances (R300: Addressee 1, 2 and 3)

 

 

 

 

 

 

 

 

.........................................................................

 

 

 

.........................................................................

.........................................................................

 

 

 

Surname, Initials

 

Surname, Initials

 

Surname, Initials

 

..........................................................................

 

 

 

..........................................................................

..........................................................................

 

 

Company / institution

Company / institution

Company / institution

 

..........................................................................

 

 

 

..........................................................................

..........................................................................

 

 

Email address

Email address

Email address

 

 

 

 

 

 

 

 

Back-up details: not preferred for use

Back-up details: not preferred for use

Back-up details: not preferred for use

 

Fax

Fax

Fax

 

 

Postal address

Postal address

Postal address

 

 

.........................................................................

 

 

 

.........................................................................

.........................................................................

 

 

Postal code

......................................................

Postal code

Postal code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

VII. PAYMENT DUE TO SAQA

According to my calculation of the fees for the services I need, I owe SAQA the amount of R

Proof of payment of this amount is enclosed in the form of

Crossed postal orders in favour of SAQA (only from Namibia, Botswana, Lesotho or South Africa)

SAQA bank details

SAQA

Standard Bank account no 010516433 Branch no 010045 (Pretoria)

Swift code SBZA ZA JJ + account no.

A cash deposit slip

Record of electronic funds transfer (EFT)

Payment by credit card is currently under investigation.

Reference: Name of the Qualification Holder

Payment can be made in South African Rand only. SAQA does not accept cash, cheques, money orders or payment in foreign currency.

VIII. HANDLING FEES

SAQA charges the following handling fees, as applicable:

Re-application fee when applications do not meet the requirements of SAQA – R350

Refunds when an evaluation is not possible:

∙Administrative fee – R130

∙Bank charges for payments into foreign bank accounts – R300

∙Cancellation fee – 50% of the total amount paid to SAQA

No refunds will be made when an application is cancelled after registration of the application; especially due to initial non- compliance of applicants with documentary requirements.

X. APPLICATIONS UNDER SERVICE LEVEL AGREEMENTS

If the application is lodged under auspices of the Service Level Agreement between the DPSA and SAQA, tick here (letter from requesting Public Service Department to be included).

Department of Public Service & Administration

IX. DECLARATION

This declaration refers to Section C on Page 1. It must be completed and signed in all instances, or the application will not be accepted.

(i)I understand and accept all the conditions outlined in Section C on Page 1.

(ii)I have complied with all the requirements and provided complete and truthful information.

(iii)I authorise SAQA to take all the necessary actions to complete the evaluation of documents that meet the definition of a foreign qualification (see Page 1: Section A) and submitted for that purpose.

Na e i pri t: ………………………………………………………………………….……..............

Sig ature: …………………………………………………... Date: ………………………………..……

APPLICATION REQUIREMENTS AND TARIFFS ARE REVIEWED AT LEAST ONCE PER YEAR.

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Section E: Documentary requirements

9: General requirements

 

1.

Subject to the paragraphs 4-6, 8 and 12 below, SAQA accepts legible true copies if certified by an official

 

 

Commissioner of Oaths, such as an attorney or diplomatic official.

Certified copies

2.

Copies are not returned but kept for record purposes.

 

 

3.

SAQA does not accept faxed or scanned documents.

 

 

 

 

4.

SAQA reserves the right to request original documents and/or have the authenticity of documents verified by

 

 

the relevant authorities in the countries of origin.

Verification of authenticity

5.

If falsified documents are submitted, no evaluation will be issued, the designees for the evaluation will be

 

notified and the information will be shared with the relevant authorities and third parties.

 

 

 

6.

While authenticity of qualification documents is under investigation no applications will be cancelled, refunds

 

 

made or documents returned.

 

 

 

Original language and sworn

7.

Certificates in foreign languages must be accompanied by sworn translations (verbatim) into English. Copies of

translations

 

both the documents in the original language and of the translations must be submitted with the application.

 

 

 

 

 

10: Qualification requirements

 

8.

Only ORIGINAL documents will be accepted for school qualifications, regardless of the country of origin.

Secondary school qualifications

9.

These documents must be issued or endorsed by the official examining / certification body in the country of

 

 

 

 

origin. Documents issued by schools will not be accepted where final examinations are conducted by official

 

 

examining bodies.

10.SAQA requires all the qualifications leading up to the final qualification in order to fully understand the learning pathway.

Higher education

11. Transcripts are required because they convey important and specific (personalised) information about the

 

 

 

Complete and legible academic

 

∙ composition of study programmes,

 

 

∙ credit requirements,

 

 

records, transcripts, subject

 

 

 

 

∙ student performance and

 

lists or diploma supplements in

 

 

 

∙ other explanatory details for the evaluation process

 

respect of all higher education

 

 

 

 

 

 

 

 

12. SAQA requires certified copies of final graduation certificates. If these are not available, an official statement

 

Final awards

 

(issued by the awarding body) must confirm completion of all the requirements for the award of the particular

 

 

 

qualification. Only ORIGINAL official statement documents are acceptable sent directly from the institution to

 

 

 

the SAQA office. Certified copies are not acceptable in this instance.

 

 

 

 

 

 

 

 

 

11: Country-specific requirements

 

Democratic Republic of the

All school leaving qualifications must be accompanied by the Bulletin for the fifth and sixth years of schooling, and by

 

Congo

the relevant Extrait de Palmarès where this is available.

 

 

 

 

India

A copy of the school board online verification for school leaving examinations must be included where available.

 

 

 

 

Mozambique

School certificates must be certified by the Ministry of Education in Mozambique.

 

 

 

 

 

WAEC and NECO Senior Secondary School Certificates:

 

Nigeria and other West African

∙

Awarded from 2000 onwards require the following information together with qualification documents:

 

 

°

Examination number

°Card Serial number

 

countries where the WAEC

 

 

 

°

Examination year

°Pin number

 

examinations are taken

 

 

 

° Period of examination (May/June or Nov/Dec)

 

 

 

 

 

∙

Awarded prior to 2000 require official results issued by WAEC and NECO

 

 

 

 

 

 

 

People’s Repu li of China

 

 

 

 

 

CDGDC

Applicants must have post school qualifications pre-verified by the China Academic Degrees & Graduate Education

 

Development Centre (CDGDC) -

 

B-17, Tongfang Scientific Plaza

 

∙ Verification certificates must be issued in English.

 

No.1 Wangzhuang Road

 

Haidian District, Beijing, China,

∙ SAQA requires the ORIGINAL verification certificates. These will be returned.

 

100083

∙

Copies of qualification documents (certificates and academic records) as issued by education institutions, must be

 

Tel: +86-10-8237-9480 / 8120

 

certified by the Embassy of the PRC by applicants who are in South Africa..

 

/8106

∙ Names on seals must be legible.

 

Fax: +86-10-82379491

∙

Notarial certificates may be submitted in support of the above, but are not sufficient on their own.

 

Email: zxb@cdgdc.edu.cn

 

 

 

 

 

 

 

 

 

For SAQA to indicate that a qualification holder has artisan status in Zimbabwe, submission of the Skilled Worker

 

Zimbabwe

Qualification card is required. Without this document, artisan status cannot be indicated. When submitting copies,

 

 

ensure that copies of both sides of the card are certified and enclosed.

 

 

 

 

 

 

 

APPLICATION REQUIREMENTS AND TARIFFS ARE REVIEWED AT LEAST ONCE PER YEAR.

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1. Complete the saqa evaluation fees 2021 with a group of major fields. Get all the necessary information and make certain there's nothing overlooked!

The best way to complete saqa application form 2021 pdf download portion 1

2. The subsequent step would be to submit the next few blank fields: I Who is making the application, Qualification holder QH, Personnel agency, Employer prospective employer, Institution where QH wants to study, Body regulating a profession, Immigration practitioner lawyer, Family or friend of the QH, Mrs, Prof, Title Circle one Ms Name, Rev, Other Mocidile ciducidcider, Company name If applicable, and II Who holds the qualifications.

saqa application form 2021 pdf download conclusion process detailed (portion 2)

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3. The next part is generally simple - fill in all of the fields in Name of qualification, Awarded by institution name, Country, Attended To, From, Completed Yes, General work visa, IV Why do you need the evaluation, Professional registration, University first degree, General employment, Secondary School, Critical skills visa, Corporate visa, and Postschool to complete this part.

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4. The subsequent paragraph will require your details in the following parts: V What would you like us to do, I will pick them up at the SAQA, I will send someone to pick them, Please post them to the address in, Also please eenable online access, You will receive an SMS andor, business day Someone else can pick, and APPLICATION REQUIREMENTS AND. Make certain you provide all requested details to move onward.

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5. The final point to complete this document is essential. Ensure to fill out the appropriate form fields, for instance I need a certificate of evaluation, VI What do you need from SAQA What, Within the normal processing time, I need the certificate to be, In South Africa, In SADC, Elsewhere in the world, Certificates are posted only per, pages and of this document, Quicker than the above delivery, Incomplete applications are, processing starts from Day One, there is a record of their, Postage fees are similar to the, and charges SAQA, before using the document. Or else, it may contribute to a flawed and probably incorrect form!

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