State Form 44905 PDF Details

In an era where the management of public records is both a priority and a challenge, the State 44905 form emerges as a critical tool in the oversight and accountability mechanisms of local governments in Indiana. This form, specifically designed for the Notice of Destruction pertaining to Local Government Public Records, embodies the structured approach towards record-keeping and disposal implemented by the Indiana Commission on Public Records. The process outlined by the form is straightforward yet comprehensive: it begins with a detailed completion of the form itself, incorporating all necessary information such as the title of the records destroyed, the date of destruction, and the volume in cubic feet. Following this, the original form is to be sent to the Clerk of the Circuit Court in the respective county, with a copy dispatched to the Indiana Commission on Public Records. This ensures that a transparent record is maintained at multiple levels. Additionally, the form mandates the retention of a copy for one's own records, reinforcing the importance of internal record-keeping. The specifications provided, including the unique Records Measurement Table, equip the user with the necessary tools to accurately quantify their records in various formats and containers, ranging from archives boxes to file drawers and transfer boxes. Everything in this form, from the provisions for the name and contact details of the office responsible for the destruction to the signature of the official overseeing this process, is aimed at creating a structured, accountable, and efficient framework for the management of public records in Indiana.

QuestionAnswer
Form Name State Form 44905
Form Length 1 pages
Fillable? No
Fillable fields 0
Avg. time to fill out 15 sec
Other names INDIANA, W472, Oversight, MEASUREMENT

Form Preview Example

NOTICE OF DESTRUCTION

(Local Government Public Records)

State Form 44905 (R3 / 11-10)

INDIANA COMMISSION ON PUBLIC RECORDS

402 West Washington Street, Room W472

Indianapolis, Indiana 46204

INSTRUCTIONS: 1. Complete this form, listing all requested information.

2.Send the original to the Clerk of the Circuit Court of your county.

3.Send a copy of this form to the Indiana Commission on Public Records at the above address.

4.Retain a copy of this form for your records.

RECORDS MEASUREMENT TABLE

1

Archives box (10" x 12" x 15") inside = 1 cubic foot of records

 

1

Linear foot of 8

1/2" x 14" documents = 1 cubic foot

1

Letter size file drawer = 1 1/2 cubic feet of records

 

 

1

Linear foot of 8

1/2" a 11" documents = 4/5 cubic feet

1

Legal size file drawer = 1 1/2 cubic feet of records

 

 

1

Linear foot of tab cards = 1/6 cubic feet

1

Number 11 record transfer box = 2 cubic feet of records

 

1

Linear foot of 3" x 5" cards = 1/9 cubic feet

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name of office

 

 

 

 

 

County

 

 

 

 

 

 

 

 

 

Address (number and street)

 

 

City

 

 

ZIP code

 

 

 

 

 

 

 

 

Name of contact person

Telephone number

E-mail address

 

 

 

 

 

(

)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TITLE OF RECORDS DESTROYED

 

DATE OF RECORDS

RECORD SERIES AUTHORITY

VOLUME (cubic feet)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Records destroyed according to a retention schedule approved for use by the Oversight Committee on Public Records and the Commission of Public Records of ____________________________________ County.

Signature of official destroying records

 

Date signed (month, day, year)

 

 

 

Printed name of official destroying records

Position

Date records destroyed (month, day, year)

 

 

 

How to Edit State Form 44905 Online for Free

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1. Complete the INDIANA with a selection of necessary blank fields. Collect all the important information and make sure there's nothing omitted!

Filling in part 1 in listing

2. Just after the last array of blank fields is filled out, proceed to enter the applicable information in all these - Records destroyed according to a, Signature of official destroying, Date signed month day year, Printed name of official, Position, and Date records destroyed month day.

Date signed month day year, Signature of official destroying, and Printed name of official of listing

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