Tc 852 Form – Fill Out and Use This PDF

The TC 852 form, known officially as the IRP Original (Schedule A) and Supplemental (Schedule C) Application, plays a fundamental role for registrants managing fleet accounts in Utah. This comprehensive document facilitates the application process for new accounts, vehicle additions or deletions, change of vehicle ownership within an existing fleet, and updates to registered weights across various IRP jurisdictions. To streamline your fleet management efforts, click the button below to fill out the TC 852 form accurately and efficiently.

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Tc 852 Form PDF Details

Navigating through the process of International Registration Plan (IRP) applications can be complex, but understanding the purpose and requirements of the TC-852 form is essential for trucking and transportation business operators in Utah. This form serves as a conduit for registering fleets, making significant changes such as adding or deleting vehicles, amending vehicle information, and fulfilling weight group adjustments among IRP jurisdictions. It requires detailed information about the registrant, including the company's name, contact details, Federal ID, and specific vehicle data like make, year, type, and fuel type, alongside the essential vehicle identification number (VIN). Additionally, the form is geared towards ensuring compliance with federal heavy vehicle use tax by mandating the submission of IRS form 2290 for vehicles over 55,000 lbs. Understanding the nuances of the TC-852 form can pave the way for a smoother registration process, ensuring that all vehicle fleets are legally authorized for operation within Utah and across state lines under the IRP, thereby facilitating the movement of goods and services across jurisdictions efficiently and legally.

Question	Answer
Form Name	Tc 852 Form
Form Length	4 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	1 min
Other names	tc852r, tc852, irs form 852, utah tc form852

Form Preview Example

IRP Original (Schedule A) and Supplemental (Schedule C) Application

TC-852 Rev. 8/09

Registrant fleet account number

UT-

Fleet number

License year

Application effective date

Federal ID (FEIN/EIN)

U.S. DOT number

Utah IFTA account number

Name of registrant

D.B.A., if any

Registrant phone no. (must be a Utah number)

Registrant street address (where records are kept - must be a Utah physical address)

Person to contact regarding application

City

County

State

ZIP code

Contact's city

Contact's state

Fleet (situs) permanent address (if different than registrant above)

Contact's phone no.

Contact's fax no.

City

County

State

ZIP code

If previously prorated in another state provide previous state and account number

State:

Account no.:

Mailing address

Type of operation (check the ONE that applies)

only if rental

For hire

Private

Rental

is less than

City

State

ZIP code

45 days

Exempt

Household goods

Registration period (check one)

Is this an organization

Do you currently have

MAR 31

JUN 30

SEPT 30

DEC 31

exempt from property tax?

Yes

Wyoming intrastate

Yes

operating authority?

Registered Weights List below only the units that will operate at the same weight in the IRP jurisdictions.

Weight group #

Type (B-Bus P-Power T-Trailer)

If traveling in Quebec, list the total combined axles for power units/trailers and the gross weight for buses.

Equipment Information

Action codes: A - Add vehicle R - Renew vehicle W - Weight change C - Change vehicle (may not add units on a renewal)

Fuel Key: D-Diesel

G-Gasoline

GH-Gasohol

N-Natural P-Propane

F-Flex fuel

Type key: BS-Bus

C-Cement Pumper CG-Converter Gear CR-Crane

DB-Double Bottoms DT-Dump Truck

LG-Log Truck

RT-Road Tractor TK-Truck (single)

TL-Full-Trailer or Semi-Trailer TR - Tractor TT-Truck/Tractor W-Wellborer

WK-Wrecker/Tow Truck

Action code

Do not

FT Equipment number

Vehicle identification number

Type

Make

Year

Fuel

For Office Use Only

renew

1 Yr. Pro. tax _______

Axles/Seats

Name of titled owner/lessor

Unladen weight

Decl. comb. gross

2 Yr. Pro. tax _______

wgt

HVUT verified _______

Situs of vehicle (physical location of vehicle if different than fleet)

I/M # verified _________

Inspec # verified _________

City

County

State

ZIP code

Select plate type

LE Skier

LE Arches

Title verified ___________

Owned/Leased

Lease start date

Lease end date

FEIN/EIN of carrier responsible for vehicle safety

US DOT number

Vehicle safety changed?

Factory price ____________

Yes

Sales tax Y/N _______

Truck pull trailer?

Less than 10K/miles

Plate

Title

Temp.

License plate number

Purchase date

Purchase price

Curr. veh. value___________

Yes

Continue equipment information on next page

Registrant account number

UT-

Fleet number

Equipment Information - continued

Action code

Do not

FT Equipment number

Vehicle identification number

Type

Make

Year

Fuel

For Office Use Only

renew

1 Yr. Pro. tax _______

Axles/Seats

Name of titled owner/lessor

Unladen weight

Decl. comb. gross

2 Yr. Pro. tax _______

wgt

HVUT verified _______

Situs of vehicle (physical location of vehicle if different than fleet

I/M # verified _________

City

County

State

ZIP code

Select plate type

Inspec # verified _________

LE Skier

LE Arches

Title verified ___________

Owned/Leased

Lease start date

Lease end date

FEIN/EIN of carrier responsible for vehicle safety

US DOT number

Vehicle safety changed?

Factory price ____________

Yes

Sales tax Y/N _______

Truck pull trailer?

Less than 10K/miles

Plate

Title

Temp.

License plate number

Purchase date

Purchase price

Curr. veh. value___________

Yes

Action code

Do not

FT Equipment number

Vehicle identification number

Type

Make

Year

Fuel

For Office Use Only

renew

1 Yr. Pro. tax _______

Axles/Seats

Name of titled owner/lessor

Unladen weight

Decl. comb. gross

2 Yr. Pro. tax _______

wgt

HVUT verified _______

Situs of vehicle (physical location of vehicle if different than fleet

I/M # verified _________

Inspec # verified _________

City

County

State

ZIP code

Select plate type

LE Skier

LE Arches

Title verified ___________

Owned/Leased

Lease start date

Lease end date

FEIN/EIN of carrier responsible for vehicle safety

US DOT number

Vehicle safety changed?

Factory price ____________

Yes

Sales tax Y/N _______

Truck pull trailer?

Less than 10K/miles

Plate

Title

Temp.

License plate number

Purchase date

Purchase price

Curr. veh. value___________

Yes

Action code

Do not

FT Equipment number

Vehicle identification number

Type

Make

Year

Fuel

For Office Use Only

renew

1 Yr. Pro. tax _______

Axles/Seats

Name of titled owner/lessor

Unladen weight

Decl. comb. gross

2 Yr. Pro. tax _______

wgt

HVUT verified _______

Situs of vehicle (physical location of vehicle if different than fleet

I/M # verified _________

Inspec # verified _________

City

County

State

ZIP code

Select plate type

LE Skier

LE Arches

Title verified ___________

Owned/Leased

Lease start date

Lease end date

FEIN/EIN of carrier responsible for vehicle safety

US DOT number

Vehicle safety changed?

Factory price ____________

Yes

Sales tax Y/N _______

Truck pull trailer?

Less than 10K/miles

Plate

Title

Temp.

License plate number

Purchase date

Purchase price

Curr. veh. value___________

Yes

Deletions The original cab card and license plate must be surrendered on all deleted units within 10 business days in order to transfer fee

Equipment number

Plate

Vehicle identification number

Equipment number

Plate

Vehicle identification number

Equipment number

Plate

Vehicle identification number

Equipment number

Plate

Vehicle identification number

Equipment number

Plate

Vehicle identification number

Equipment number

Plate

Vehicle identification number

The State has in effect a requirement that registrants of Commercial Motor Vehicles (CMV) declare their knowledge of the applicable Federal and State CMV safety laws and regulations. For more information, contact Utah Department of Transportation (UDOT) at 801-965-4000 or go to their website

at udot.utah.gov.

My signature below acknowledges that I understand and will comply with the reporting, payment, record keeping, and license display requirements as specified in the International Registration Plan. I understand that failure to comply with the provisions shall be grounds for revocation of my registrations in all member jurisdictions. I have reviewed and verified all information for accuracy and all corrections have been made. Under penalty of law, I certify, under the penalties of perjury, that the information herein is true, correct, and complete.

Signature of person completing application

Date signed

Instructions For IRP Original (Schedule A) and Supplemental (Schedule C) Application

This form is to be used to add a new account, add and or delete vehicle(s) for Utah registration, to change ownership of vehicle(s) on an existing fleet, and for change in equivalent weights to other IRP Jurisdictions.

All vehicles are to be categorized by the combined gross weight in the same equivalent weight for all jurisdictions and submitted on separate pages according to the different weights.

FEIN/EIN: Federal Identification Number (can not be a Social Security Number).

Name of Registrant: Full name of registrant.

Fleet/Situs: Physical address of Fleet.

Contact person and Phone number: Individual's name and telephone number that is responsible for answering any questions regarding the application.

Registrant Fleet Account Number: Seven character account number assigned by Utah Motor Carrier Services.

Type of Operation: Check one that applies to the type of operation that you have.

Fleet: The fleet number you want the Vehicle(s) placed on.

Registration Period: Check a registration period you would like the fleet to expire in.

Weight Group number: List the weight group number for the weight group you would like the vehicles placed in.

Registered Weights: List the weights for the jurisdictions you want listed on your cab card.

Action Code: A- Add vehicle, R- Renew vehicle, W- Weight change, C-Change vehicle (owner change).

FT Equipment Number: Unit number assigned to the vehicle.

Year: The model year the vehicle was manufactured. Use a 2-digit year (example "06").

Make: The first four characters of the vehicle manufacture (example "Dodg").

Vehicle Identification number: Complete all the letters and numbers used to identify the vehicle (VIN).

Type: Show the type based on description of the "Type key."

Axle/Seats: Show number of axles under each vehicle listed or show number of passengers for a Bus.

Fuel: Show type of fuel vehicle uses based on "Fuel Key."

Unladen Weight: The actual weight of the vehicle, excluding the weight of the load.

Declared Combined Gross Weight: The declared gross vehicle weight, including the load.

Purchase Date: The date the vehicle was purchased.

Name of Titled Owner/Lessor: Who is to be listed on the title as the vehicle owner.

Fein/Ein: Enter the Federal Employer Identification number of the person(s) responsible for the safety of the vehicle.

USDOT: Enter the USDOT number for the person(s) responsible for the safety of the vehicle.

Vehicle Safety Change: Will the USDOT and EIN of the person(s) responsible for the safety of the vehicle change during the registration period?

Less than 10K/Miles: Does the vehicle run less than 10,000 miles annually (individual vehicle miles)?

License Plate Number: Enter the Utah plate number if previously registered in Utah.

Proof of Payment of Federal Heavy Vehicle Use Tax

There is a requirement that the Internal Revenue Service (IRS) form 2290-Schedule 1, "Schedule of Heavy Highway Vehicles" must be submitted for all power units with a registered weight over 54,000 lbs GVW. Return the most current stamped copy of Schedule 1 (applicable year). Copies of the form 2290 may be obtained at www.irs.gov or from a local IRS office. The IRS has four locations in Utah for filing and obtaining these forms. Salt Lake Office, 50 S 200 E, SLC, UT 84111; Utah State Tax Commission, 210 N 1950 W, SLC UT 84134; Ogden Office, Federal Building, 25th Washington Blvd., Ogden, UT 84401; Provo Office, 173 E 100 N, Provo UT 84606; Office hours for all locations 8:30 am - 4:30 PM.

Safety Inspection and Emission Certificate (if required)

Safety inspection certificates for vehicle with a registered weight of less than 26,000 lbs must be dated within the previous two months. Fleets of 101 vehicles or more, the certificate for safety must be dated within the previous 11 months. Emissions certificates must be dated within the previous 11 months. Refer to website at http://motorcarrier.utah.gov.

MCS 150

The MCS-150 (USDOT registration) must be updated within one year prior to the beginning of the IRP registration year. Users are strongly encouraged to update the MCS-150 online at www.fmcsa.dot.gov to facilitate the registration process. Your PIN is required to update online. If you have misplaced the PIN, please click on the PIN request button and anticipate 5 - 7 days to receive your PIN in the mail. If you are unable to update online, the MCS-150 included in this packet must be completed and signed by an authorized company official so that it can be manually entered by our agents during registration.

Required to enter mileage in carrier mileage field.

New Account or Fleet

● FEIN/EIN is required (can not use SSN)

● Have established place of business in Utah

-Established place of business means a physical structure owned, leased or rented by the fleet registrant.

-Street address in Utah.

-Open during business hours and have one or more persons employed on a permanent basis for trucking related business.

-Operational records maintained.

● Performance Registration Information Systems Management.

-Must have a US DOT number associated with each fleet registrant and power unit.

-The MCS-150 (USDOT registration) must be updated within one year prior to the beginning of the IRP registration year. Users are strongly encouraged to update the MCS-150 online at www.fmcsa.dot.gov to facilitate the registration process. Your PIN is required to update online. If you have misplaced the PIN, please click on the PIN request button and anticipate 5 - 7 days to receive your PIN by mail.

Required to enter mileage in carrier mileage field. ● Have you registered with Dept. of Commerce? ● Complete TC-69MC.

● Complete IRP application, TC-852.

● Complete IRP, TC-899B (original mileage sch.). ● To title an IRP vehicle.

-Complete Application for Utah Title, TC-656.

-Submit original title or MSO.

-Out of state title or MSO must have VIN inspection.

-Complete sales tax affidavit Form TC-719 if above 26,000 lb.

● To Register Only an IRP Vehicle

-Complete Application for Utah Title, TC-656 marked "registration only" across top.

-Copy of front and back of current title or current registration.

-Out of state title or registration must have VIN inspection.

● Lease agreement if vehicle is not owned by registrant. ● Safety inspection required if vehicle is registered under 26,000 lb. ● Emissions for vehicles in emissions counties. - MSO, no safety or emissions required. ● IRS form 2290 for vehicles registered at 55,000 lbs or over.

Fleet to Fleet Transfer ● Complete IRP application, TC-852 for vehicle to be added (list fleet vehicle has moved from) ● Lease agreement if leased vehicle

● Original cab card

Adding Vehicles to Existing Fleet And Deleting Vehicle, Transfer Fees

● Complete IRP application, TC-852 ● To title IRP vehicles.

-Complete application for Utah title, TC-656.

-Submit original title or MSO.

-Out of state title or MSO must have VIN inspection.

-Complete sales tax affidavit form TC-719 if above 26,000 lb.

● To register only an IRP vehicle.

-Complete Application for Utah Title, TC-656 marked "registrant only" across top.

-Copy of front and back of current title or current registration.

-Out of state title or registration must have VIN inspection.

● Lease agreement if vehicle not owned by registrant. ● Safety inspection if vehicle is registered under 26,000 lb. ● Emissions for vehicles in emissions counties. - MSO, no safety or emissions required. ● IRS form 2290 for vehicles registered at 55,000 lbs or over. ● Deleted vehicles must surrender cab card and plates within 10 business days to transfer fees.

Replace Cab Card ● Submit IRP application TC-852 with the unit information.

Replace Plate ● Submit IRP application TC-852 with unit information. ● Check plate field.

Change Vehicle Owner or Currently Registered IRP Vehicle

● Complete IRP application, TC-852.

● Complete application for Utah Title, TC-656. ● Submit original title. - Out of state title must have VIN inspection. ● Complete TC-719 Sales tax affidavit.

● Lease agreement if vehicle not owned by registrant.

Add Jurisdiction ● Complete IRP application, TC-899B original mileage schedule ● Complete IRP application, TC-852 listing weights for new jurisdiction and units.

-Submit separate application if jurisdiction have more than one weight group and list units.

Weight Group Change

● Complete IRP application, TC-852

● List new weights for each jurisdiction in boxes and units included in that weight group.

-Submit separate application for each new weight group.

Estimated Mileage

● Motor Carrier Services has specific requirements for estimated mileage. A detailed explanation is required when estimating miles. You must state:

-Your destination

-Your route

-Number of trips per year

● If you do not want to calculate estimated miles in new jurisdictions and explain in detail how the miles have been estimated, you may use Utah’s estimated mileages. Rounding of estimated mileage will not be accepted.

Renew Existing Fleet ● Have established place of business in Utah.

-Established place of business means a physical structure owned, leased or rented by the fleet registrant.

-Street address in Utah.

-Open during business hours and have one or more persons employed on permanent basis for trucking related business.

-Operational records maintained.

● Review and verify all information on preprinted renewal packet that was mailed to you.

-Verify FEIN, DOT #, VIN, Unit #, owner's name, purchase price, vehicle value and weight group for each unit on Schedule A.

● Delete units not being renewed.

● Enter total fleet miles from reporting period on original mileage Schedule B. - Enter a "Y" for yes or "N" for no for each jurisdiction apportioned or not apportioned. - Enter "A" actual miles or "E" estimated miles. - Enter detailed explanation for estimated miles. ● Performance Registration Information Systems Mgt. - Must have a US DOT number associated with each fleet and power unit - The MCS-150 (USDOT registration) must be updated within one year prior to the beginning of the IRP registration year. Users are strongly encouraged to update the MCS-150 online at www.fmcsa.dot.gov to facilitate the registration process. Your PIN is required to update online. If you have misplaced the PIN, please click on the PIN request button and anticipate 5 - 7 days to receive your PIN by mail. If you are unable to update online, the MCS-150 included in this packet must be completed and signed by an authorized company official so that it can be manually entered by our agents during registration. Required to enter mileage in carrier mileage field. ● Submit emissions for vehicles in emission counties. ● Submit safety inspections for vehicles registered under 26,000 lbs. ● Submit IRS form 2290 (HVUT) showing received by IRS for vehicles registered at 55,000 lb or more. ● Sign and date renewal paperwork and return to Motor Carrier Services. ● Corrections must be made prior to final payment. After submitting your payment and required documents, allow 7 to 10 business days for processing. It will not be possible to wait for renewal credentials at the counter. Documents are processed in the order they are received.

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1. You will want to complete the utah form tc 852r correctly, so be attentive when filling in the areas comprising these blanks:

2. The subsequent part is usually to fill out the following blanks: Fuel key D Diesel G Gasoline GH, Action code, Equipment number, VIN, Type, Make, Model, Color, Year, Fuel, AxlesSeats, Combined axles, Less than K miles Shipping weight, Utah registered weight, and Does vehicle carry hazardous.

People who work with this PDF frequently make errors when filling in VIN in this area. Be sure to review everything you enter here.

3. The following portion will be about Equipment Information continued, Registrant fleet account number UT, Action code, Equipment number, VIN, Type, Make, Model, Color, Year, Fuel, AxlesSeats, Combined axles, Less than K miles Shipping weight, and Utah registered weight - fill out each one of these blanks.

Learn how to prepare tc 852 blank portion 3

4. To go onward, the following step involves filling out a handful of empty form fields. Included in these are Situs address of vehicle, City, State, County, ZIP code, FEINEIN of carrier responsible for, USDOT number, Will carrier safety change in days, Lease start date, Lease end date, Lessee FEIN, Lessee name, Yes No, Lien holders name, and Lien holders mailing address, which are essential to moving forward with this PDF.

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