Form TC-852 at a glance
What it is: Form TC-852 is the IRP Original (Schedule A) and Supplemental (Schedule C) Application.
Who signs: Sign as the Signature of person completing application and enter the Date.
This form is to be used to add a new account, add and/or delete vehicle(s) for Utah registration, change ownership of vehicle(s) on an existing fleet, and change equivalent weights to other IRP jurisdictions.
What to bring and attach to Form TC-852
Proof of Payment of Federal Heavy Vehicle Use Tax Submit a paid Internal Revenue Service (IRS) form 2290 - Schedule 1, Schedule of Heavy Highway Vehicles for all power units with a registered weight over 54,000 lbs. There are many options for electronic filing online and at irs.gov.
Safety Inspection and Emission Certificate (if required): Safety inspection certificates for vehicles with a registered weight less than 26,001 lbs. must be dated within the previous two months.
For fleets of 101 vehicles or more, the certificate of safety must be dated within the previous 11 months.
Emissions certificates must be dated within the previous 11 months.
A filled-in Form TC-852 example: a Utah carrier adds one truck to its fleet
How to fill out Form TC-852, box by box
Registrant fleet account number, effective date, Federal ID, USDOT number and name
Enter the Registrant fleet account number, Application effective date, Federal ID (FEIN/EIN), USDOT number, Name of registrant and DBA (if any).
Registrant fleet account number: Seven-character account number assigned by Utah Motor Carrier Services
Federal ID (FEIN/EIN): Federal Employer Identification Number (cannot be a Social Security number)
Name of registrant: Full name of registrant
Fleet number: Fleet number you want the vehicle(s) placed on
Registrant phone and contact
Enter the Registrant phone (must be a Utah no.), Contact person regarding application, Contact's email (required), Contact's phone and Contact's cell phone.
Contact person: Individual who is responsible for answering questions regarding the application
Registrant street address
Enter the Registrant street address, City, County and ZIP code.
Fleet address (where records are kept)
Enter the Fleet address (where records are kept - must be a physical Utah address), City, County, State and ZIP code.
Fleet (situs): Physical address of fleet
Type of operation
Check ONE Type of operation.
Type of operation: Check ONE that applies to the type of operation you have
For hire, Exempt and Private.
Household goods and Rental (only if rental is less than 45 days).
Registration period
Check ONE Registration period.
Registration period: Check the registration period you would like the fleet to expire in
MAR 31, JUNE 30, SEPT 30 and DEC 31.
Organization exempt from property tax? Currently have Wyoming intrastate operating authority?
Registered Weights
List only the units that will operate at the same weight in the IRP jurisdictions. If traveling in Quebec, list the total combined axles for power units/trailers and the gross weight for buses.
Registered weight: List the weights for the jurisdictions you want listed on your cab card
All vehicles must be categorized by the combined gross weight in the same equivalent weight for all jurisdictions and submitted on separate pages according to the different weights.
Equipment Information
Action codes: A - Add vehicle; R - Renew vehicle; W - Weight change; C - Change vehicle (may not add units on a renewal)
Action code: A - Add vehicle; R - Renew vehicle; W - Weight change; C - Change vehicle (owner change)
Type: Type of vehicle based on descriptions in the Type key
Fuel: Type of fuel vehicle uses based on the Fuel key. Fuel key: D - Diesel; G - Gasoline; GH - Gasohol; N - Natural; P - Propane; F - Flex fuel
Equipment number: Unit number assigned to the vehicle
Vehicle identification number (VIN): Enter all letters and numbers used to identify the vehicle
Type key: BS - Bus; C - Cement pumper; CG - Converter gear; CR - Crane; DB - Double bottoms; DT - Dump truck; FT - Full trailer; LG - Log truck; RT - Road tractor; ST - Semi-trailer; SW - Sweeper; TK - Truck (single); TR - Tractor; TT - Truck/Tractor; W - Wellborer; WK - Wrecker/Tow truck
Make: Enter the first four characters of the vehicle manufacturer (e.g., “Dodg” for Dodge)
Year: Enter the two-digit model year the vehicle was manufactured (e.g., “16” for 2016)
Axles/Seats: Enter the number of axles under each vehicle listed OR number of passengers for a Bus
Combined axles: Enter the number of axles; truck and trailer combined
Weight, mileage, purchase and owner
Purchase date: Date vehicle was purchased
Shipping weight: Actual weight of the vehicle, excluding the weight of the load
Utah registered weight: Declared gross vehicle weight, including the load
Less than 10K miles?: Does the vehicle run less than 10,000 miles annually (individual vehicle miles)?
Name of titled owner/lessor: Person listed on the title as the vehicle owner
Carrier responsible for vehicle safety
FEIN/EIN of carrier responsible for vehicle safety: Federal Employer Identification Number of person(s) responsible for the safety of the vehicle. USDOT number: USDOT number for person(s) responsible for the safety of the vehicle. Carrier safety changed?: Will the USDOT and EIN of the person(s) responsible for the safety of the vehicle change during the registration period?
All account holders (carriers) are required to notify their state IRP office within 10 calendar days if the motor carrier responsible for safety (MCRS) changes.
Deletions
Deletions: Equipment number, Plate, Vehicle identification number.
The original cab card and license plate must be surrendered on all deleted units within 10 business days in order to transfer fee.
Signature of person completing application
Sign as the Signature of person completing application and enter the Date.
Under penalty of law, I certify, under the penalties of perjury, that the information herein is true, correct and complete.
Your signature acknowledges that you understand and will comply with the reporting, payment, record-keeping, and license display requirements as specified in the International Registration Plan.
I understand that failure to comply with the provisions shall be grounds for revocation of my registrations in all member jurisdictions.
I have reviewed and verified all information for accuracy, and all corrections have been made.
The State has in effect a requirement that registrants of Commercial Motor Vehicles (CMV) declare their knowledge of the applicable Federal and State CMV safety laws and regulations.
New accounts, weight changes, renewals and the MCS-150
New Account or Fleet
New Account or Fleet FEIN/EIN is required (cannot use SSN).
Weight Group Change
Weight Group Change Complete IRP Application, TC-852.
List new weights for each jurisdiction in boxes and units included in that weight group.
Submit a separate application for each new weight group.
Renew Existing Fleet
Renew Existing Fleet Have established place of business in Utah.
Review and verify all information on preprinted renewal packet that was mailed to you.
Delete units not being renewed.
Sign and date renewal paperwork and return to Motor Carrier Services.
After submitting your payment and required documents, allow 7-10 business days for processing.
MCS-150
The entry point for the MCS-150 is safer.fmcsa.dot.gov.
Users are required to update the MCS-150 online at this website to facilitate the registration process. Failure to do so could result in the deactivation of your USDOT number, which could then result in revocation of your registration.
Sources
[1] Form TC-852 (Rev. 12/20), IRP Original (Schedule A) and Supplemental (Schedule C) Application, Utah State Tax Commission (the Official source link on this page).