Vic Roads Transfer Form PDF Details

Do you need to transfer your vehicle registration from one Victorian licensed provider to another? Transferring your car registration can be a time-consuming process, but it doesn't have to be. With help from the VicRoads Transfer Form, you'll have everything sorted in no time! The smooth transition of transferring a car registration requires having all the necessary information on hand and understanding the process. This blog post will provide an overview of how you can use a VicRoads Transfer Form to make sure that the transfer goes smoothly so that both parties can move forward without complications. Keep reading for more information on how this form works!

QuestionAnswer
Form NameVic Roads Transfer Form
Form Length4 pages
Fillable?No
Fillable fields0
Avg. time to fill out1 min
Other namestransfer papers, vic roads transfer papers printable, vicroads registration transfer, vic roads transfer papers

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FORM

Application for transfer of registration

What is a transfer of registration?

Do I need to use this form?

A transfer of registration is a change of the registered operator1 of a registered vehicle.

 

Yes: To buy or sell a vehicle with number plates attached and current registration2.

VicRoads records the identiication details of each vehicle and the current registered

 

No: To buy or sell a vehicle without number plates and/or with cancelled registration,

8

operator of the vehicle.

 

do not use this form. Instead, a receipt should be issued from the seller to the buyer.

VicRoads’ vehicle register is not a register of title (vehicle ownership).

 

 

For further information please visit vicroads.vic.gov.au

 

 

Seller instructions

You need to provide complete and accurate information so the registration can be transferred successfully. Otherwise, you may be liable for any trafic offences that the buyer (new registered operator) may incur.

What do I need to do?

Tell the buyer if your vehicle is recorded on the Victorian or an interstate written- off vehicles register. You must disclose this to the buyer in writing (by answering Yes or No to this question in the Vehicle details section and provide any other details to the buyer).

Ensure your vehicle registration is still current (not suspended or cancelled). You can also check that you do not have any outstanding ines, warrants or sanctions issued by the Sheriff which may prevent this transfer – more information at ines.vic.gov.au

Do I need to get a Certiicate of Roadworthiness (RWC)?

In most cases, yes. Give the buyer a RWC issued in Victoria no more than

30 days before the date of sale13. The registration number on the RWC must match the number plates on the vehicle.

You do not need to provide a RWC if you transfer:

to your spouse or domestic partner

a caravan or light trailer under 4.5 tonnes GVM

a recreational motorcycle

to a Licensed Motor Car Trader (LMCT) for re-sale, demo or provision to a secondary educational institution for driver education purposes

certain types of vehicles that are not designed primarily for carrying passengers or goods (eg. tractor, forklift, mobile plant)

For evidence requirements and other exemptions please check VicRoads’ website.

Write a receipt for the buyer as proof of purchase and ownership and include the registration number, VIN or chassis number and buyer and seller name. (This transfer form cannot be used as a register of title).

Agree on the market value12 with the buyer and complete the Transfer details section.

Complete the Seller3 details and Vehicle details sections and sign this form with the buyer.

OR: If you sell to an LMCT, you will need to complete the form provided by them.

If the buyer does not possess a Victorian driver licence/learner permit or is not an established VicRoads client, advise the buyer that they must present original evidence of identity documents along with this application at a VicRoads Customer Service Centre.

Give the original copy to the buyer to submit to VicRoads.

Keep one of the copies as a record of the application for transfer and date of sale.

How do I transfer with custom or personalised plates?

If you sell your vehicle with custom or personalised number plates attached and current registration2, rights relating to the use of the number plates will pass to the buyer.

If you want to keep the rights to your custom or personalised number plates for future use, you need to tell VicRoads and get new number plates for your vehicle to sell it as registered.

Buyer instructions

You need to provide complete and accurate information so the registration can be transferred successfully. Otherwise, the registration will not be transferred and may be suspended.

You should receive conirmation by mail within 14 days if your transfer is processed successfully.

How do I check the vehicle details?

Conirm the seller has the right to transfer the vehicle (ask the seller for evidence, eg. a certiicate of registration, receipt or bill of sale) and their identity.

Conirm registration status is current (not suspended or cancelled).

Check these details online at vicroads.vic.gov.au/vre with the registration number or Vehicle Identiication Number (VIN)10.

Conirm that the vehicle is not reported stolen, not recorded written-off and is free of encumbrance, outstanding ines, warrants or sanctions issued by the Sheriff (eg. money owing).

Check these details by contacting the Personal Property Security Register (PPSR) online at ppsr.gov.au or call on 1300 007 777 (1300 00PPSR)

Make sure you will be able to renew the registration. If the registration is close to expiry, a renewal notice may have already been issued to the seller. After the transfer is processed successfully, a new one should be sent to you by mail.

How do I complete the transfer?

Ask the seller if the vehicle is recorded on the Victorian or an interstate written-off vehicles register. If it is, they must disclose this to you in writing (see Vehicle details section on form).

Ensure number plates are attached to the vehicle. If you buy a vehicle with custom or personalised number plates attached and current registration2, rights relating to the use of the number plates will pass to you.

Check the VIN10 or chassis number matches the registration certiicate or check these details online at vicroads.vic.gov.au/vre.

Ask the seller for a Certiicate of Roadworthiness (RWC)11. The registration number on the RWC must match the number plates on the vehicle.

Ask the seller for a written receipt as proof of purchase and ownership (this form cannot be used as a register of title).

Agree on the market value12 with the seller and calculate the motor vehicle duty (see how to calculate overleaf). Penalties may apply if a person under declares the market value.

Complete the Buyer4 details, Transfer details and Payment sections, check the Vehicle details section and sign this form with the seller.

Give one copy to the seller and keep the other for your own records.

Submit the original copy with relevant documents and applicable payment (see overleaf) to VicRoads within 14 days of sale. You may need to pay a penalty or additional fees if this is late or not submitted.

OR: If you buy from an LMCT you will need to complete the form provided by them, and pay your transfer fee and applicable motor vehicle duty to the LMCT who is required to forward this to VicRoads on your behalf.

BUYER INSTRUCTIONS CONTINUED OVERLEAF

VRPIN00613 07.14 98426 Authorised and published by VicRoads, 60 Denmark Street, Kew, Victoria, 3101.

Post: VicRoads, GPO Box 1644, Melbourne, Victoria, 3001 Call: 13 11 71 (TTY 13 36 77, Speak and Listen 1300 555 727) Web: vicroads.vic.gov.au

Application for transfer of registration

Definitions

1.Registered operator – either an individual or corporation who owns or manages a vehicle and has the right to register it. To register a vehicle the individual must be at least 17 years for a light vehicle, 17 years and 9 months for a motorcycle, and 18 years for a heavy vehicle. There can only be one registered operator per vehicle (no joint registration).

2.Current registration – registration expires at midnight of the registration expiry date. VicRoads will cancel the registration if it is not renewed within three months after expiry. The registration can still be transferred during this three month period, but the vehicle must not be driven until registration is renewed. If the vehicle does not meet this deinition, do not use this form and check VicRoads’ website on buying and selling (not a transfer).

For heavy vehicles registered under part-year registration see VicRoads’ website.

3.Seller – the individual or corporation who is disposing of the vehicle (current registered operator). It may be sold or given away for free.

4.Buyer – the individual or corporation who is acquiring the vehicle (proposed registered operator). It may be paid for or received as a gift.

5.Surname and given name(s) – must match the name on an individual’s Victorian licence or evidence of identity documents.

6.Company name – the name of a corporation registered with the Australian Securities and Investments Commission (ASIC). For example, ‘Sample Cars Pty Ltd’.

Trading names cannot be used to register a vehicle.

7.Australian Company Number (ACN) – a unique nine digit number issued to a company by Australian Securities and Investments Commission (ASIC).

Australian Business Numbers (ABNs) cannot be used to register a vehicle.

8.Victorian licence / client number – provide a Victorian driver licence/learner permit number for a licence/learner permit holder or a client number for a corporation. A client number is a unique nine digit number issued by VicRoads to corporations and individuals without a Victorian licence or learner permit. If you are an established VicRoads client, but do not know your client number, please ensure all other details are completed.

Individuals who do not have a Victorian driver licence/learner permit number, and individuals or corporations who are not an established VicRoads client, will need to present full evidence of identity documentation with this application at a VicRoads Customer Service Centre.

9.Garage address – where the vehicle will normally be kept (eg. home, ofice or heavy vehicle depot). VicRoads will only register vehicles garaged in Victoria. If the garage address is (or will be) in another state you must register the vehicle there. If you change any of your details you must notify VicRoads within 14 days.

10.Vehicle Identiication Number (VIN) – a unique 17 digit identiier made up of numbers and letters on a vehicle. If there is no VIN (eg. on pre 1989 vehicles), provide a chassis number.

11.Certiicate of Roadworthiness (RWC) – also known as a Roadworthy Certiicate, issued by a Victorian Licensed Vehicle Tester to certify if a vehicle is in roadworthy condition. It is valid for 30 days from the date of issue, unless a defect notice is issued within the period of validity.

The seller must give the buyer an original and current RWC to apply for transfer of registration (some exemptions apply, see seller instructions on the previous page).

12.Market value – also known as dutiable value, is the price at which the vehicle might reasonably be sold, free from encumbrances, on the open market; or the purchase price – whichever is greater.

For example, if you paid $4000 but it would normally be worth $5000, the market value is $5000.

For example, if you pay greater than the normal market value due to a vehicle’s condition, the dutiable value is the amount paid.

13.Date of sale – refers to the date of transfer or delivery, when the buyer acquires the vehicle from the seller.

Buyer instructions continued

Do I need to provide evidence of identity?

Individuals: Yes, if you do not have a Victorian driver licence/learner permit or a VicRoads client number, you must present full original evidence of identity documentation with this application at a VicRoads Customer Service Centre. Companies: Yes, if you do not have a client number with VicRoads, you will need to present evidence of your company with this application at a VicRoads Customer Service Centre.

Please check vicroads.vic.gov.au/evidenceoidentity for requirements.

How do I lodge this application?

You must submit this form with relevant documents (eg. RWC) and applicable payment within 14 days of sale by:

mail (credit card, debit card, cheque or money order) to: GPO Box 1644, Melbourne Victoria 3001

If paying by credit or debit card, provide your card details on the back of the coloured form. A conirmation advice will be sent to you within 14 days of a successful transfer of the vehicle registration.

Important: If you need to provide evidence of identity, present your original documents along with this application in person at a VicRoads Customer Service Centre. If you are required to provide evidence of identity, your application for a transfer of registration will be processed at the VicRoads Customer Service Centre that you attend.

Check vicroads.vic.gov.au/locations or the White Pages.

How do I apply on behalf of someone else or a company?

You must provide evidence of identity and an original signed letter of authority to act on behalf of another person or a company at a VicRoads Customer Service Centre. The letter must nominate the vehicle to be transferred.

For deceased estates, refer to the Deceased Estate Pack or VicRoads’ website for further information.

Do I need to pay fees?

Yes, the buyer needs to pay a transfer fee, declare market value of the vehicle and pay motor vehicle duty (if applicable).

Transfer fees

Motor vehicle - $36.40

Motorcycle/Trailer/Caravan - $6

Fees are subject to change, please check VicRoads’ website.

Market value

You must declare the correct market value (the price at which the vehicle might reasonably be sold, free from encumbrances, on the open market; or the purchase price – whichever is greater).

Both the seller and buyer must agree and declare the market value of the vehicle.

Do I need to pay motor vehicle duty?

In most cases, yes. The amount of motor vehicle duty payable is $8.40 for every $200 or part thereof of the market value. You do not need to pay motor vehicle duty if the transfer falls under one of the following categories:

Motor vehicle duty common exemptions

between spouses or domestic partners

a caravan or light trailer under 4.5 tonnes GVM

to a Licensed Motor Car Trader (LMCT) for re-sale, demo or provision to a secondary educational institution for driver education purposes

to a primary producer (a special vehicle, special purpose vehicle, tractor, trailer or item of agricultural equipment only)

For evidence requirements and other exemptions please check VicRoads’ website. You can calculate motor vehicle duty online at vicroads.vic.gov.au/feecalculators

Penalties

The seller (disposer) must inform the buyer in writing if the vehicle is recorded on the Victorian or an interstate written-off vehicles register. Failure to do so may result in a penalty of over $1000. The buyer (acquirer) must complete and sign this application with the seller and submit to VicRoads with relevant documents and pay the applicable motor vehicle duty and transfer fee within 14 days of sale. Failure to do so may result in a penalty of over $500. If the buyer is not a Licensed Motor Car Trader (dealer) and acquires a vehicle from a dealer, the buyer must, at the time of acquiring the vehicle, complete an application for transfer of registration form as acquirer, sign it and give it to the dealer; and unless the dealer otherwise agrees, pay to the dealer the applicable motor vehicle duty and transfer fee. Failure to do so may result in a penalty of over $1000. (Road Safety (Vehicles) Regulations 2009)

This application for transfer of registration of a motor vehicle is an assessment of duty (section 217A). A person who under declares the market value is liable to a penalty equal to double the amount of duty underpaid (section 215). A person who underpays the motor vehicle duty is also liable to a penalty equal to the amount underpaid plus interest (section 217). (Duties Act 2000)

A person who underpays the motor vehicle duty may be also liable to penalty tax and interest. (Taxation Administration Act 1997)

How to calculate motor vehicle duty

Market value

$

 

 

 

÷200 =

 

A

 

 

 

 

 

 

 

 

 

 

ROUND UP

A

to the

 

 

next whole number

Motor

(no decimals)

 

vehicle duty

x 8.4 = $

Example calculation

Market value

 

 

 

 

 

 

 

 

 

 

 

 

$

12,420

 

÷200 =

62.1

A

 

 

 

 

 

 

 

 

 

 

 

 

ROUND UP

A

to the

 

 

 

next whole number

Motor

(no decimals)

 

vehicle duty

63

 

 

x 8.4 =

$

529.2

 

 

 

 

 

 

 

 

Post: VicRoads, GPO Box 1644, Melbourne, Victoria, 3001 Call: 13 11 71 (TTY 13 36 77, Speak and Listen 1300 555 727) Web: vicroads.vic.gov.au

FORM

Application for transfer of registration

This form must be completed and signed by both the seller3 and buyer4 and returned to VicRoads within 14 days of sale.

For correct processing, please print clearly in ink using BLOCK letters. All details should be provided including the licence number for all Victorian licence holders. VicRoads’ vehicle register is not a register of title (vehicle ownership).

Seller details

Surname5 OR company name6

Given name(s)5 OR ACN7 (if applicable)

Victorian licence / client no.8

Date of birth

 

 

 

 

 

 

 

 

 

 

D

D

M

M

Y

Y

Y

Y

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Home (or company) address

 

 

 

 

 

 

 

 

Postcode

Postal address (if different from above)

 

 

 

 

 

Postcode

 

 

 

Phone (mobile preferred)

 

Email (optional)

 

 

 

Vehicle details

Registration number

Date of registration expiry

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

D

 

 

D

 

 

M

 

 

M

 

 

Y

 

Y

Y

Y

Year

Make

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Model

Body type

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

VIN10 (or chassis number if no VIN)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Is this vehicle recorded on the Victorian or interstate written-off vehicles register?

Yes Further information about written-off vehicles is available at VicRoads’ website.

No

Have you attached an original Certiicate of Roadworthiness (RWC)11 issued in Victoria not more than 30 days before the date of sale?

Yes

No You must attach a RWC for the form to be processed (unless exempt)11.

RWC serial numberRWC issue date

D D M M Y Y Y Y

RWC tester’s licence number

EX

By signing this form, I declare that all information and/or documents provided by me is true and correct and I understand the Privacy statement. I acknowledge that a copy of this form may be provided by VicRoads to the buyer (acquirer) upon request. I have informed the buyer that this vehicle is recorded on the Victorian or an interstate written-off vehicles register (if applicable). I agree with the buyer on the market value of the vehicle as declared on this form. I declare that this vehicle is registered at the date of sale and acknowledge that any remaining period of registration of this vehicle is transferred to the buyer.

Signature of seller

Date

D D M M Y Y Y Y

Buyer details

Surname5 OR company name6

Given name(s)5 OR ACN7 (if applicable)

Victorian licence / learner permit

 

Date of birth1

/ client no.8

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

D

D

M

M

Y

Y

Y

Y

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Home (or company) address

 

 

 

 

 

 

 

 

 

Postcode

Garage address9 (if different from above)

Postcode

Postal address (if different from above)

 

 

 

 

 

Postcode

 

 

 

Phone (mobile preferred)

 

Email

 

 

 

Transfer details

Market value12 of the vehicle

 

Date of sale13

$

 

 

D

D

M

M

Y

Y

Y

Y

 

 

 

 

 

 

 

 

 

 

 

To avoid penalties do not under declare the

 

To avoid liability for trafic offences and penalties

market value.

 

the exact date of sale must be shown.

Payment

 

 

 

 

 

 

 

 

 

To avoid penalties the duty and fees should be paid when the application is lodged.

Exemption code

 

 

 

 

Motor

 

 

 

(ofice use only)

 

Transfer fee

 

vehicle duty

 

Total payable

 

 

$

 

+

$

 

=

$

 

 

 

 

 

 

 

 

 

 

 

By signing this form, I declare that all information and/or documents provided by me is true and correct and I understand the Privacy statement. I acknowledge that a copy of this form may be provided by VicRoads to the seller (disposer) upon request. I have checked the vehicle details provided by the seller match the vehicle and agree on the market value of the vehicle as declared on this form.

Signature of buyer

Date

D D M M Y Y Y Y

Privacy statement

Personal information VicRoads collects from you may be used by VicRoads, as permitted by the Road Safety Act 1986 and the Marine Safety Act 2010. VicRoads may disclose personal information it collects from you to various organisations and persons as permitted by law, particularly by the Road Safety Act 1986. This includes disclosing the information to contractors and agents of VicRoads, law enforcement agencies, other road and trafic authorities, the Transport Accident Commission, vehicle manufacturers (for safety recalls), road safety researchers, courts and other organisations or people authorised to use the personal information.

You are required to provide this personal information. Failure to provide the information may result in this form not being processed, or records not being properly maintained. For further information about our use of your personal information and your right of access to it, see VicRoads brochure Protecting your privacy or contact VicRoads on 13 11 71.

Providing false and/or misleading information or documents is a serious offence under the Road Safety Act 1986 and/or Marine Safety Act 2010 and can result in you being ined or imprisoned. Any authority or approval, given as a result of you providing such information/documents, may be reversed and have no effect.

By signing this form, I declare that the information in this form and related supporting documents is true, correct and complete, and I understand the privacy statement.

VRPIN00613 07.14 98426 Authorised and published by VicRoads, 60 Denmark Street, Kew, Victoria, 3101.

THIS ORIGINAL MUST BE SUBMITTED TO VICROADS BY THE BUYER

FORM

Credit or debit card authorisation

For correct processing, please print clearly in ink using BLOCK letters.

Credit or debit card authorisation (mailed payments only)

If paying by credit or debit card, please provide your card details and your authorisation for card payment here.

Card Type

Visa Mastercard

Name of cardholder

Credit or debit card no.

Total payable amount

Date of expiry

$

Signature

MM Y Y

Date

D D M M Y Y Y Y

Important: terms for credit card use

1.By signing the credit/debit card authority you have authorised VicRoads to deduct up to the total amount payable for the transfer of the vehicle registration.

2.VicRoads will arrange for funds to be debited from your nominated credit or debit card as authorised by you within fourteen (14) days of your form submission.

3.It is your responsibility to ensure that you have suficient credit available on your credit or debit card within fourteen (14) days of submitting your form to cover your payment and that your card details are current and correct.

4.Should your credit or debit card payment default, VicRoads will notify you immediately and allow seven (7) days for you to respond with alternative payment.

5.If your declared payable amount is insuficient, VicRoads will notify you immediately and allow seven (7) days for you to pay the balance outstanding.

6.Should a response not be received within the seven (7) days allowed VicRoads may take action to suspend your registration.

7.VicRoads may charge an administration fee of $100 where payment cannot be processed based on information provided or credit card is declined.

8.If you believe that there has been an error in debiting your credit or debit card you should notify us immediately on 13 11 71 so that we can resolve your query promptly.

THIS ORIGINAL MUST BE SUBMITTED TO VICROADS BY THE BUYER

How to Edit Vic Roads Transfer Form Online for Free

vehicle transfer form can be filled in in no time. Simply try FormsPal PDF tool to get it done without delay. To make our tool better and easier to utilize, we constantly design new features, bearing in mind suggestions from our users. This is what you will need to do to begin:

Step 1: Press the orange "Get Form" button above. It'll open our tool so you could begin completing your form.

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With regards to the blank fields of this particular form, here is what you should do:

1. You should fill out the vehicle transfer form accurately, thus pay close attention while filling in the segments including these specific blank fields:

vicroads registration transfer conclusion process outlined (portion 1)

2. Right after filling in the previous step, head on to the subsequent part and fill out the necessary details in these blank fields - How to calculate motor vehicle duty, Market value, Market value, ROUND UP A to the next whole, Motor vehicle duty, ROUND UP A to the next whole, Motor vehicle duty, Penalties The seller disposer must, and Post VicRoads GPO Box Melbourne.

Motor vehicle duty, Motor vehicle duty, and Penalties The seller disposer must in vicroads registration transfer

3. The following step focuses on Surname OR company name, Surname OR company name, Given names OR ACN if applicable, Given names OR ACN if applicable, Victorian licence client no, Date of birth, D D M M Y Y Y Y, Victorian licence learner permit, Date of birth, D D M M Y Y Y Y, Home or company address, Home or company address, Postal address if different from, Postcode, and Postcode - complete every one of these empty form fields.

vicroads registration transfer conclusion process shown (stage 3)

4. The next paragraph needs your attention in the following parts: Registration number, Date of registration expiry, D D M M Y Y Y Y, Year, Model, Make, Body type, Transfer details Market value of, Date of sale, D D M M Y Y Y Y, To avoid penalties do not under, To avoid liability for trafic, VIN or chassis number if no VIN, Payment, and Is this vehicle recorded on the. Make certain you enter all needed information to go onward.

Tips to complete vicroads registration transfer stage 4

In terms of Registration number and D D M M Y Y Y Y, ensure you double-check them here. These two are thought to be the key fields in the file.

5. Now, the following final part is precisely what you'll have to wrap up before finalizing the document. The blanks in this case include the following: Signature of seller, Date, D D M M Y Y Y Y, Privacy statement Personal, By signing this form I declare, THIS ORIGINAL MUST BE SUBMITTED TO, and N P R V.

Part no. 5 for filling out vicroads registration transfer

Step 3: After double-checking the entries, hit "Done" and you're all set! Sign up with us right now and easily use vehicle transfer form, available for download. All changes you make are kept , letting you edit the file at a later stage if required. Here at FormsPal.com, we do our utmost to make sure your information is maintained private.