Personal Trainer Waiver and Liability Release Form

A personal trainer waiver and liability release form is a juridical record that in plain language dismisses legal responsibility for any unforeseen accidental injuries a client might experience in the course of exercising. Having a personal trainer waiver means that a client realizes possible risks and gives consent not to pursue the trainer or a fitness provider in court should any misfortune occur.

A trainer (or training) liability release paperwork contains primary data about the client, including the name, calendar date, signature, the fitness provider, and the liability terms. It is vital that the client this release of liability form before receiving any activities and fitness recommendations from a personal coach.

When to Use a Personal Trainer Waiver and Release

In every type of professional activity and business, you should provide the client’s security and guarantee your brand and name’s safety and reliability. Therefore, before you start any procedures and sessions, it is vital to sign a contract that will help define each party’s responsibilities and powers. Below, you will see a list of matters one should keep in mind when establishing relations with a new client.

  • Accidents

Regardless of all precautionary measures, accidents may still happen due to misuse of equipment, violation of instructions, or misunderstanding. Unfortunately, it is tough to prove that the client failed to stick to their trainer’s directions. Therefore, it is crucial to supervise any consumer’s actions during the session.

  • Lawsuit Cases and Mistakes to Avoid
  • Injuries

Some clients can prosecute their trainers for injuries like sprains and twists. Being a coach, make sure you give clear instructions and lead your client throughout the session carefully. Injuries might result from wrong directions, a trainer’s inexperience, or a client’s disregard of instructions.

  • Eating Disorders

Being a trainer, make sure you have enough qualifications, experience, and education to build a nutrition program. Do not advise on nutrition if you possess no relevant qualifications. Eating disorders, health problems, and psychological traumas caused by improper nutrition plans are serious violations that can lead to severe health damage.

  • Equipment Troubles

If you manage a gym, ensure regular inspections of your equipment. Any occurrences will provide an extra point against your professional competence. Though general equipment malfunctions will be covered by insurance (if you have one), playing safe is never too much.

  • Improper Certification

Education and relevant certificates that prove one’s qualifications build an essential basis of legal, administrative, and professional knowledge. Make sure you possess legal powers to conduct private training.

  • Sexual Harassment

Some clients may have issues with how trainers behave during the sessions. Make sure you don’t misuse your powers and treat your client with respect. Avoid engaging the client in intimate relationships and preserve business honor.

  • Insufficient Knowledge about the Client’s Medical History

Lack of information is the most common reason for confusing and injuring situations during sessions. Some clients don’t mention their medical history and injuries, which results in unexpected consequences. Being a professional, you should claim the clients’ copy of the medical release form to understand possible dangers.

Insurance vs. Training Liability Release

These documents focus on different matters and do not substitute each other. On the contrary, it is a great idea to have both forms. Insurance is responsible for protecting you from unexpected cases that do not cover the training directly. For example, if you damage your client’s property during the session.

Training liability release helps prevent any accusations if your client sustains an injury due to the coach’s instructions and fitness plan. It makes the trainer waiver indispensable because by signing the form, the client realizes possible risks.

A personal trainer waiver is not a magic pill, but it will help reduce many of the afore-mentioned encumbrances.

General Steps: How to Protect Your Business

Collecting necessary documentation can save one’s business and brand. Consider these recommendations to protect your activity:

  • Let your client complete a training release form. The client should place initials in required boxes and authorize the form with a signature. Should any questions arise, include them in the record.
  • Collect a copy of your client’s physician release record.
  • Obtain insurance. Various alternatives focus on different matters. You are empowered to choose a preferred certificate.
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Download your fillable Personal Trainer Waiver and Liability Release template in PDF.

Filling Out a Personal Trainer Waiver and Release Form

Use our latest form-building software to generate a waiver and release of liability form for training.

Introduce the Client

The first line should contain the legal name of the client.
Step 1 to filling out a personal trainer waiver and release form - client

Specify the Fitness Center

Secondly, submit the center’s data where your trainer conducts sessions. The client should specify its title.

Submit the Client’s Personal Data

Enter the client’s legal name, date of birth, physical address, and phone number.

Define the Fitness Provider

Insert the fitness provider’s business name, address, and contact phone number.
Step 4 to filling out a personal trainer waiver and release template - fitness provider

Let the Client Authorize Their Consent

Let the client read each paragraph attentively and place the initials next to each of the listed issues. By authorizing the section, the client recognizes their responsibility.
Step 5 to filling out a personal trainer waiver and release sample - consent authorization

Learn the Sections Titled in Bold

  • Assumption of Risk

The client learns about possible risks that may occur during training practices.

  • Covenant Not to Sue

The section approves not to pursue the trainer or the fitness provider for any injury or damage of belongings.

  • Indemnification

This section ensures the client’s consent to release the trainer and the fitness provider from liability and save harmless.

  • Representation

The paragraph proves the client is an adult of at least 18 years old and physically and mentally healthy to participate in training activities.

  • Governing Law

Provide the client’s initials to ensure their consent to follow the laws of the territory. This section requires that one enters the state as well.

Authorize the Trainer Waiver

Here, the client enters their name again, submits the current calendar date, and signs the paperwork. The form doesn’t expect acknowledgment by a notary public. Once all required data are filled in, the contract is valid.
Step 7 to filling out a personal trainer waiver and release example - acknowledgement

Published: Jan 18, 2021