Photo Booth Contract Template

Photo Booth Contract Overview

This free contract is a booking agreement for a photo booth rental service. It sets out what a professional company provides, including the equipment, and what the client pays. The agreement names both sides, describes the booth and the date, and lists the rental fee, the deposit, the props and the refund amount. Download the free contract, fill it out online, and keep a signed copy for both sides.

Traditional Photo Booth vs. DIY Photo Booths

Traditional photo booths can have a lot of advantages, but the truth is that as technology improves there’s less and less need for professional photo booths. Most people have smartphones and other personal devices with cameras more than up to the job of taking high-quality photos at events.

So what do you get with a photo booth? For one thing, there’s something enticing about photo booths that you don’t get with regular photos. You can recreate it somewhat if you have a photo area with props and a backdrop, but a professional photo booth is a treat above that. DIY photo booths might not be quite as special, but they can be much more affordable.

What Should Be Included in the Contract?

A good photo booth agreement spells out a few basics, so both sides know what to expect. Start with the money side and the equipment, then add the details of the event itself. Here are the main items to list:

• Rental amount and due dates
• Any security deposits or fees
• Included equipment
• Type of photos printed
• Late fees

Props and any other details about the rental belong in the contract too, but they may come with an additional cost above the rental. Add the booking details as well, so the rental company knows what to expect:

• What kind of event
• Date, time, and location

Photo Booth Contract Form Details

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Filling Out a Photo Booth Contract

The steps below follow the free FormsPal contract this page hands out. Each step matches one part of the form and shows where your answers go. You can type into the downloaded PDF with the online PDF editor, or answer a few questions and let FormsPal build the document for you.

The screenshots under each step show the FormsPal Photo Booth Contract template filled with sample entries in blue, so you can see where each answer goes. The names, addresses, dates and amounts are examples only.

1. Agreement date, Company and Client: Type the date at the top of the agreement. Then enter the Company name and the Client name in the opening paragraph.
   

   

2. Client contact information: Enter the Client’s name, address, phone number and email. The address has two lines.

   

3. Company contact information: Enter the Company’s name, address, phone number and email. The address has two lines.

   

4. Event venue address and the rented Booth (Section 1): Write the venue address on the three lines. Then describe the photo booth being rented in the Section 1 line.
   

   

5. What the Booth provides, dates and hours (Sections 1-2): Check each option the booth provides: printed color photos, printed black and white, digital photos, or Other with a short description. Then enter the rental date or dates, the hours the booth is available and the approximate set-up time.

   

6. Event and power outlets (Sections 3-4): Name the event in Section 3. In Section 4, list the power and electrical outlets the Client will make available for the booth.

   

7. Company presence at the Event (Section 4): In Section 4, choose one box. Either a Company representative stays for the whole event, or the booth is self-service and the representatives leave after set-up.

   

8. Base rental fee and deposit (Section 5): Enter the base rental fee, the first deposit with its due date, and the date the balance is due in full. This section also includes any security deposits that are required, the exact amount of the rental, and when the rent is due for the booth. You may be able to make multiple payments, in which case this section will include the deadline for every payment on the booth.
   

   

9. Excess time fee (Section 6): Enter the extra fee and the time period it covers, for example per hour, for time past the end time. Section 7 (Indemnity) has no blanks, so read it before you move on.

   

10. Props (Section 8): Initial the first Props box if the prop box comes with the base rental price. The Props text continues at the top of page 3.
    

    

11. Prop box cost, date changes and cancellations (Sections 8-9): If the prop box costs extra, mark that box and enter the amount. In Section 9, enter the number of days before the event for a date change or cancellation, and the amount that applies after that date.

    

12. Refund amount and added lines (Sections 10-12): Section 10 (Photo Release) has no blanks, so there is nothing to enter there. This section indicates that the booth rental company has the right to print and reproduce photos taken in their booth, without paying royalties. In Section 11, enter the refund amount. The additional provisions section allows for the client (or renter) to get some of the cost of the rental back if the booth doesn’t work for a certain percentage of their event. Use the Section 12 lines for anything else the two sides add, or leave them blank.
    

    

13. Company signature block: Under The Company, fill in By, Its (the signer’s title) and Print Name.
    

    

14. Client signature block: Under The Client, fill in By and Print Name. The form has no separate date line here. It refers back to the date at the top of page 1.

    

Common Mistakes When Filling Out the Contract

Most problems come from small slips in the blanks, not from the big items. Before you sign, check the agreement against your booking details and look for these common ones:

• Mixing up the Company and the Client in the opening paragraph
• Entering a deposit without its due date
• Skipping the power outlet line, so the equipment has nowhere to plug in
• Leaving a line empty when it does not apply, instead of writing N/A
• Using one spelling of a name at the top and another in the signature block
• Forgetting to match the rental dates with the booking date

How to Sign and Use the Photo Booth Contract

After you fill in the blanks, a few last steps turn the template into a signed agreement. Go through them in order, and make sure everyone has a copy of the final version when you finish.

1. Read it through once more. Check that the names, dates and amounts match what you agreed on.
2. Sign the contract. Once everyone agrees, each person signs on their own signature line.
3. Ask about notarization and witnesses. Most of the time you won’t need to get this kind of contract notarized, but some companies may ask for notarization or a witness. Witnesses are usually provided by the company if they are required.
4. Keep a signed copy. Each side keeps a copy where it is easy to find.

Frequently Asked Questions

What’s Included in the Rent?

Photo booth rental can vary a lot from company to company and booth to booth. Since every booth is a little different, read the terms of your rental agreement carefully to make sure you get what you want. At a minimum, a photo booth rental usually includes:

• The camera
• Film for printing at least one kind of photo
• Ink for that photo

You may also get a box of props along with your booth rental, though that may come with an additional charge. Depending on the kind of photo booth you are renting, you may also get instruction on how to use the booth as a standard part of your contract. There is a section in the commercial lease template that will tell you if the instruction is included.

What does the template cover?

The template has twelve numbered sections. Together they describe the booth and the booking, the money that changes hands, and what happens if plans change. Here is how the sections are grouped:

• The booth, the dates and the hours
• Delivery and who stays with the booth
• The rental fee, the deposit and extra time
• Indemnity and props
• Date changes, cancellations and the photo release
• Refunds and added lines

How long does it take to fill out?

About 12 minutes. The template has 54 fillable fields, and many of them are names, addresses and dates you can copy from your booking details.

Can I fill it out online?

Yes, and it is free to start. Use the Create My Document button to answer a few questions, or download the PDF and type into it. Save your progress and finish on any device.

What if the rental runs past the booked time?

Section 6 of the template has a line for the extra fee and the time period it covers. Enter both so the Company and the Client see the same numbers.

What if the date changes?

Section 9 of the template has blanks for the number of days before the event and the amount that applies after that date. Fill them in before you sign, then keep the signed copy where you can find it.

General information, not legal or tax advice.

Jennifer M. Settles

Author & Attorney

With over 25 years of experience as a business and transactional attorney, Jennifer has mastered the craft of closing highly successful deals for her clients. Through her wide-ranging expertise in commercial contracts, real estate transactions, M&A and corporate law, Jennifer secures results that are second-to-none.