Storage Rental Agreement

A storage rental agreement is a legally binding lease agreement between two parties. One group is the warehouseman or landlord, who is in charge of storing the merchandise. The other is the occupant or the person who is storing the objects.

It is needed when someone wants to store objects, whether at a person’s home or on a property. This type of lease agreement includes what objects are being kept, as well as the rates or costs and damage repercussions.

Main Types of Storage Units

Renting a unit is a great way to free up space in your home while also keeping your possessions secure. Consider renting a self-storage unit if you need extra room for small vehicles, a short-term storage space for unused furniture, a private closet to keep papers, or just additional space to store items. Here are the different types:

Mobile

You may need storage space on your property for a short period of time while you are renovating. To solve this problem, individual containers or pods are delivered to your home and left for an agreed-upon period of time by mobile storage companies. These options come in a variety of sizes and materials.

Indoor

Indoor storage comes in a variety of sizes, from small closets to huge rooms. Dollies or other equipment may be available to help move things from your car to your storage unit. During working hours, employees might also be available to help with heavy lifting.

Drive-Up

These units are available in a variety of sizes and the height varies depending on the type of storage facility. These rooms’ doors are made of a special material that rolls up like a garage door. However, even though they seem to be garages, check with management to see if the company allows vehicles to be parked there.

Outdoor

An outdoor storage unit is a common and cost-effective option since many vehicles are commonly stored in outdoor plots. Covers with wire mesh partitions are popular materials to use in an outdoor setup. You’ll want to look for various types of storage units if your things need to be protected from rain and other weather.

How to Use a Storage Rental Agreement

Some self-storage contracts are straightforward, whereas others can leave you completely perplexed. Before you sign on the dotted line, it’s a good idea to read up on lease agreements.

Each commercial lease template is unique, as terms can differ depending on the laws of each state. These four main areas will be covered in all contracts:

1. Discuss the payment setup.

The monthly payment due will be specified in any contract when renting a unit. It will also specify how payments will be accepted, such as by electronic means, check, or credit card.

2. Follow guidelines.

Every property has its own set of rules, and every lease should clearly explain what a lessee can and cannot do with their unit. The contract’s liability clauses should also indicate what will happen if either party violates the law, which may include an additional fee, eviction, or even financial loss.

3. Give timely notifications.

Almost all self-storage contracts are month-to-month, so if you don’t call to give notice by a certain date, your contract can renew for another month. When preparing to shift things out of your storage unit, keep those timelines in mind. There could be other times when you need to notify the property owner, such as if you’ve moved to a new place or changed your phone number.

4. Check the scope of your responsibility.

A lease agreement for self-storage is a two-way route. The facility has some rights and obligations too. There are limits on what they can and cannot do, and those limits should be spelled out in the contract.

Filling Out the Storage Rental Agreement

Step 1 — Download the storage lease agreement Form.

Choose the file that is compatible with your computer:

  • Storage Rental Agreement Legal Template – Open Office Format (.odt)
  • Storage Rental Agreement Legal Template – Microsoft Office Format (.docx)

Step 2 — Fill out the opening paragraph

step 2 fill out the opening paragraph - filling out the storage rental agreement

  • Blank 1: Type the date when the contract was made
  • Blank 2: Full name of the landlord
  • Blank 3: Full name of the tenant

Step 3 — Include the basic information about the unit.

step 3 include the basic information about the unit - filling out the storage rental agreement

  • Blank 1: Write the title of the property if applicable (e.g. “Magnolia Tower”) followed by the legal business address (e.g. “Unit 21, Magnolia Tower, 78 West Belford St., Torrance City, California, 90508”).
  • Blank 2: Base monthly rent in numerical format (e.g. “$300”). Charges for late payments will be discussed in Step 8.
  • Blank 3: Day when payment should be paid (e.g. “Every 15th”)
  • Blank 4: Date when the rental will start
  • Blank 5: Specific unit number assigned by the owner

Step 4 — Type the occupant’s contact information

step 4.1 type the occupant’s contact information - filling out the storage rental agreement

  • Blank 1: Occupant’s full name
  • Blank 2: Mobile number or direct landline number
  • Blank 3: Home phone or company number (including the local number).
  • Blank 4: Permanent mailing information (either residential or business will do.)
  • Blank 5: Active e-mail address

step 4.2 type the occupant’s contact information - filling out the storage rental agreement

Among the boxes above, check all that applies. Below are some explanations for clarification:

  • Box A: Tick the box if you are serving in the military.
  • Box B: If you would like to avail of insurance, tick this box. Facilities typically have their own provider, so you may ask the owner for the computation for blanks 1 (amount) and 2 (square feet).
  • Box C: Tick to acknowledge that the property will not include humidity control and may affect the condition of some personal items (e.g. leather, untreated wood, etc.).
  • Box D: Select D1 if you’d like to use the standard lock and D2 if you’d like to use your own for security purposes. Most people will go with the latter, since old locks usually have several duplicate keys, especially if it has been used by different tenants.

Step 5 — Read the standard provisions

Facilities normally have fixed, non-negotiable terms for the safety of all occupants in accordance with the law. While each party has his or her own responsibilities, most of the liability rests on the owner, so all provisions in the contract must be clear. These are reflected in Formspal’s storage lease agreement template (refer to Step 1) and are detailed as follows:

step 5.1 read the standard provisions - filling out the storage rental agreement

step 5.2 read the standard provisions - filling out the storage rental agreement

step 5.3 read the standard provisions - filling out the storage rental agreement

step 5.4 read the standard provisions - filling out the storage rental agreement

For section 5, write the estimated value of the property stored inside the storage unit. To avoid complications, landlords may limit the maximum value to the amount covered by the policy provider. You may ask the landlord to include this information on blank 1, but take note that the owner is not liable for theft or loss.

step 5.5 read the standard provisions - filling out the storage rental agreement

Once both parties agree to Sections 2 to 6, you may now proceed with filling out the next section.

Step 6 — Discuss where payments should be made.

step 6 discuss where payments should be made - filling out the storage rental agreement

  • Blank 1: Write the landlord’s complete mailing information or bank details on the blank provided. In most cases, the administrative office is located nearby, so this can also be specified in the agreement. However, if the facility’s official place of business is different, it is important to clarify this information with the owner.

Step 7 — Check who has access to your personal storage unit.

step 7 check who has access to your personal storage unit - filling out the storage rental agreement

The above section discusses the strict guidelines for access. These are usually non-negotiable but writing a simple written notice can allow access to other family members or trusted friends.

Step 8 — Itemize the additional fees.

step 8.1 itemize the additional fees - filling out the storage rental agreement

  • Box A: Tick this box if the landlord requires a security deposit. Upon selecting this option, write the amount on the blank provided.
  • Box B: Refer to Step 4, Boxes D1 and D2. If you chose to use the owner’s lock (D1), select this box and write the fee on the blank.
  • Box C: High-end facilities usually have computer systems or memberships that can increase the safety and quality of their services. If this is the case, first-time occupants need to create a new account, which will have a one-time fee.
  • Box D: Mailing invoices would also incur additional costs. However, if you prefer this, tick this box.

step 8.2 itemize the additional fees - filling out the storage rental agreement

  • Blank 1: Write the number of days for the grace period (usually 5 days after the payment deadline). The tenant would have to pay within the number of days stated on the blank to avoid late fees.
  • Blank 2: The late fees for failing to meet the due date (even with the grace period).
  • Blank 3: The charges the occupant will have to pay for bounced checks.
  • Blank 4: Amount for auction or publication fee if the unit or property forecloses.
  • Blank 5: If necessary, the occupant can request for his or her lock to be cut. This usually has an equivalent fee, which should be written on Blank 5.

Step 9 — Read the rest of the paragraphs.

step 9.1 read the rest of the paragraphs - filling out the storage rental agreement

step 9.2 read the rest of the paragraphs - filling out the storage rental agreement

step 9.3 read the rest of the paragraphs - filling out the storage rental agreement

step 9.4 read the rest of the paragraphs - filling out the storage rental agreement

step 9.5 read the rest of the paragraphs - filling out the storage rental agreement

step 9.6 read the rest of the paragraphs - filling out the storage rental agreement

The above sections discuss legal defaults and liability clauses, so it is a must to review everything. After reading sections 10 to 22, both parties can proceed with signing the agreement in the next step.

Step 10 — Sign the legal document.

step 10 sign the legal document - filling out the storage rental agreement

  • Blank 1: Business name or owner
  • Blank 2: Signature of the landlord or his or her representative
  • Blank 3: Title of the representative (e.g. “President” or “Administrator”)
  • Blank 4: Signature of the tenant.
  • Blank 5: Full name of the tenant. If the tenant is renting on behalf of a business or company, the same format in Blanks 1 to 3 can be copied for the occupant.
  • By signing the document, each party agrees to all the terms and accepts the liability attached to the lease.

Frequently Asked Questions

What is the difference between full-service and self-storage?

Self-storage companies let you use their storage space and allow you to arrange your own transportation to and from the facility. Full-Service, on the other hand, offers a one-stop-shop for safekeeping and distribution. They provide consumers with integrated moving and packing facilities as well as a hassle-free experience. Pickup and drop-off are also possible.


Can a storage facility sell my stuff?

Yes, it is possible and will happen unless you take action.

A charge is placed on your possessions the day you sign the lease. This allows the facility to sell the unit’s contents as lien and recoup what it owes if you don’t pay the rent. However, they won’t hold an auction right away. Normally, you’ll first receive a notice of lease termination and will be allowed to pay your outstanding balance in cash. If you do not respond within a certain period, only then will your belongings be sold.


What if someone decides to live in a storage unit?

If someone is found living in a facility or using it to conduct business transactions, they will almost certainly be evicted right away and the agreement will face termination. One could also face legal consequences, especially if they have children since these units are not considered suitable for human habitation. Aside from having low-quality materials, storage units are not inspected for health and sanitation permits.


If you are a customer or renter, securing a storage rental agreement is the best way to ensure the safety of your personal belongings and other valuable items. On the other hand, if you are the owner, having this document can save you from legal battles and problematic tenants. Either way, Formspal can definitely help you create a detailed agreement for renting a storage space.

Published: May 25, 2021