Rhode Island Bill of Sale Templates

Having a bill of sale is assumed to be very helpful to a majority of people, regardless of whether you sell or buy an item, although the process could seem somewhat bureaucratic. Being actually optional for a private sale, bills of sale serve as extra insurance that you are receiving what you’ve paid for, and that there will be no legal concerns from the sale.

You will need to be aware of the several different forms of bills of sale in Rhode Island so that you could go with the proper one for a certain transaction.

To avoid uncertainties with the applicability of a bill of sale in the state of Rhode Island, use our free of cost printable Rhode Island bill of sale form as an easy template for your sales always available to download.

Below, we’ve identified all the information you might need to help you become familiar with all the functions of a bill of sale and a surefire place where to get a good printable bill of sale template.


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Bill of Sale Types

There’re several kinds of bills of sale, and each is required for a bit different situations and certain types of sales. Carrying out a specific sale, you may wish to choose and utilize the correct type of bill of sale and get it enlisted accordingly with the state.

Do I have to notarize a bill of sale in Rhode Island?

Normally, in the state of Rhode Island, you are not required to notarize the bill of sale. But in certain cases, the purchaser or the vendor does want to notarize the bill of sale. Non-notary states, Rhode Island being one of them, do not demand notarization of the titles.

That doesn’t signify that a person cannot have the bill of sale notarized, yet that will possibly make the process more difficult.

Every bill of sale should also be followed by the individual data for both the vendor and the purchaser, including their legal names, DLNs, and place of residence. You will have thirty days from the moment of the trade to register the sales with the relevant department.

Download your fillable Rhode Island Bill of Sale templates in PDF format

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Rhode Island Motor Vehicle Bill of Sale
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Rhode Island General Bill of Sale
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Rhode Island Boat Bill of Sale
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Rhode Island Firearm Bill of Sale

General Bill of Sale

A general bill of sale may be used for nearly any bill of sale. On the other hand, in case there’s a way more specialized bill of sale form in Rhode Island, you will be better off having that form.

At the same time, where there isn’t a special bill of sale, you can wish to try and use a general bill of sale anyway to have an additional level of protection for you and the purchaser.

These bills of sale may be used as coverage for large transfers of property, while for small properties it’s not needed.

It is advisable to utilize these bills of sale for:

  • Vehicle accessories
  • Livestock track and supplies
  • Tools and machinery
  • Trail cars
  • Etc…

Make sure that the details of the property getting for sale and the terms of the purchase are correctly outlined given that general bills of sale are far less specific in comparison with other kinds of bills of sale.

Motor Vehicle Bill of Sale

You’ll have to check the accuracy of all vehicle information carefully so that a motor vehicle bill of sale is legal. These are probably the most prevalent bills of sale because they keep the seller from partial liability in case there’re any possible accidents, and they save the buyer from acquiring a vehicle with any hidden damage.

You must have the information such as your vehicle’s make model, its current number plate, and any additional details, including vehicle’s most recent mileage, to draft a bill of sale for a motor vehicle. You would also wish to have a vehicle inspection to ensure both the buyer and the vendor are informed of the vehicle condition prior to when the transaction is concluded.

Although a Rhode Island bill of sale concludes the property transfer, the purchaser may well also be liable for county taxes, registration fees, and also some other charges coming with taking proprietary rights of the vehicle. Furthermore, ensure Rhode Island bills of sale comprise all the data from the motor vehicle title.

Bill of Sale for a Boat

The process for a Rhode Island boat bill of sale is very similar. You will need id numbers and registration plates as well as any other unique characteristics of the boat. A verification form for the serial number will also be required in order that the match of the boat’s serial number and the identification number on the record could be confirmed.

Bill of Sale for a Firearm

Bills of sale for firearms are especially important because they can help track the time a gun is being sold in Rhode Island. Rhode Island demands a background check to obtain a purchase license.

Yet there are some points that are still required to be specified on the bill of sale: the caliber, model, and make of your gun. Some additional data to be listed is the personal details of both sides of the sale (together with the driver’s license numbers), and the id number and the price of all guns.

Real estate taxes, fees, as well as all other charges applicable in your area are determined by the purchase price of the gun.

How to register a Vehicle in Rhode Island?

You’ll have thirty days from the time of the transaction or the moment you relocated to Rhode Island to document your vehicle.

Minimal coverage requirements for your car insurance are generally $25,000 bodily injury liability for every individual and $50,000 bodily injury liability for each car accident.

Vehicle registration fees are based on a vehicle’s weight.

How can I register a Boat in Rhode Island?

The validity period of registrations of boats in the state of Rhode Island is normally two years. All motorized boats and personal watercraft need to be registered. Recording your boat may as well offer you better waterways accessibility even if it isn’t officially necessary for the type of your boat.

The boat registration fees are dependent on the vessel’s length. For changing possession of the boat, the two sides must sign the bill of sale.

Registering a Firearm in Rhode Island

There is no specialized law in Rhode Island necessitating guns to be documented. Because of the non-existence of a state firearm registry, you also don’t need to record the possession change. Documenting guns you are taking with you whilst moving to the state is neither needed.

Individuals are nowadays allowed to carry handguns openly in the state in Rhode Island. It is, though, demanded to hold a license to move that gun with you, and you have to keep the gun in a hip or shoulder holster.

How to write Rhode Island Bill of Sale

The filling recommendations were made for the bill of sale template created by our team. But, should there be a form provided by your local authorities, it’s recommended to use it in the transaction.

Step 1: Specify when the document is created and filled out.
step 1 to filling out a rhode island bill of sale - date

Step 2: Type in the information of both sides (buyer and seller):

  • Full name
  • Street address
  • City of residence
  • State
  • Postal code
  • Phone number
  • Valid email address
    step 2 to filling out a rhode island bill of sale example - particulars of each party

Step 3: Enter the details concerning the motor vehicle that you’re selling:

  • Make
  • Car’s model
  • Vehicle’s body type
  • Model year
  • Odometer value
  • Automobile’s color
  • Identification Number (also known as VIN)
    step 3 to filling out a rhode island bill of sale form - details of the auto

Step 4: At this point, you should specify how you’ll get money for the offer.

This stage also requires indicating the exact date of the purchase and the complete amount approved by both parties of the transaction. As soon as that has been concluded, you will need to mark the method of transaction:

  1. One-time transaction. Absolutely nothing difficult here: the property owner is provided with the full amount from the purchaser in a single payment and delivers the automobile to the buyer within the same day.
  2. Trade-in. This choice enables the purchaser to trade their car (usually with a supplement) for the owner’s motor vehicle. You will also have to provide the information about the purchaser’s car.
  3. In installment payments. Specify the deposit sum plus the exact date when it has to be paid, along with the date by which the total amount has to be transferred to the seller.

Now, indicate the way the purchaser pays:

  • Cash
  • Check
  • Cashier’s check
  • Money order

Finally, check whether the purchase price includes all applicable taxes.
step 4 to filling out a rhode island bill of sale template -way of getting money

Step 5: Go through standard terms and make sure both parties have an understanding of them.

This section usually contains the “as-is” provision that implies the item is purchased without a warranties.
step 5 to filling out a rhode island bill of sale sample - miscellaneous terms

Step 6: Now, the bill of sale form has to be signed.

For most states, the signature of the purchaser isn’t necessary. Yet, it’s advised to have the bill of sale signed by both parties. As an extra precaution, it is possible to have one or two people attest the process and sign the form.
step 6 to filling out a rhode island bill of sale form - signatures

Step 7: Have a notary public certify the document

Although notarization is seldom required, it acts as one more way to shield against legal troubles.

The purchaser needs to get the original document because it’s commonly required during the title transfer. There are two ways here: you should either complete and sign a pair of identical documents or get a duplicate for the seller to have.
step 7 to filling out a rhode island blank bill of sale - notary acknowledgement

Published: Sep 15, 2020
Mara Erlach
Mara Erlach
Writer & Attorney
Mara has been practicing estate planning and trust law in California since 2003, taking pride in helping clients of all backgrounds and asset profiles form a complete and customized estate plan. Her specialties are: estate planning, wills and trusts, trust and probate administration.