An LLC meeting minutes template is a ready-made form for writing down who attended a meeting, what was discussed, and what was decided. Limited Liability Companies (LLC) have several advantages over their corporate counterparts. However, one of the things that remains the same is the need to take minutes for meetings. The best way to do this is with this meeting minutes template, making the process easy and fast.
Last Updated: October 2026. This guide is reviewed and updated regularly to reflect current law. If you notice an error or outdated information, please contact us.
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There’s a lot of confusion over the difference between minutes and reports with an LLC, so that should be cleared up first. Minutes are notes taken by a designated notetaker that record the events of a meeting.
Minutes cover:
These minutes are taken during every single meeting and are often used to kickstart new meetings and provide a helpful recap.
LLCs also need to provide reports for their state annually, which updates the state with basic ownership information and how the LLC can be contacted. While every report needs to be sent to the state, minutes are treated a bit differently.
While LLCs aren’t required to hold annual meetings for events in their business, they still can prove helpful whenever a resolution needs to be voted on. Minutes for those meetings can help keep everyone on track about the decisions made and provide a record for the company.
If your LLC has decided to start keeping minutes, then you should have a standard form for what they look like for your company. A short, repeatable format keeps your notes consistent from one meeting to the next.
Even though the minutes are not required, you can have a template that can make taking minutes easier and can customize it to work for your company. Having a template and a designated secretary to help you keep your minutes is often a must, as it allows you to focus on the meeting without worrying about who is keeping the minutes.
The best LLC meeting minutes template contains the following items:
Most LLC meetings are brought together to vote on something, so the voting record is the part readers look for first. After you have written the minutes and have finished the meeting, you can bring the previous minutes up at the next meeting.
Here is a short example with made-up names.
Maple Street Gardens LLC, annual meeting, called to order at 6:00 p.m. Present: Anna Baker and Carlos Diaz.
Motion to renew the equipment lease, moved by Anna Baker and seconded by Carlos Diaz. Passed, 2 for and 0 against.
Action item: Carlos Diaz signs the lease and files a copy with the business records. Next meeting: first Monday of January at 6:00 p.m.
All of the rules above were for LLC annual minutes, but there’s one other type of meeting that will need to have its minutes recorded. The LLC Special Meeting. LLC special meetings are just that, special meetings called for emergencies, special occasions, or to handle serious disputes among board members.
| Annual meeting | Special meeting | |
|---|---|---|
| Why it is held | A regular meeting where resolutions are voted on | Emergencies, special occasions, or serious disputes among board members |
| What to write down | Date, time, location, who attended, topics, discussions, and the voting record | The same basics, plus the purpose of the meeting and the names of all participants |
| When to write it up | After the meeting, then bring the minutes up at the next meeting | Straight away, because these are matters of urgency |
Special meetings are typically very serious ones, and you want to make sure that these are well documented to prevent the need for special meetings in the future. These are matters of urgency, so get started with recording them straight away.
Most of the information is the same as for an annual meeting. For a special meeting, write down:
Add a summary of what the special meeting is about, including any votes cast, arguments or disputes, and what each member has committed to do to resolve the crisis. Special meetings can be stressful and emotional. Even so, appoint a secretary to take notes and stay diligent about it.
Much like regular LLC notes, these do not have to be turned in anywhere, but it’s still a good idea to make sure that you have these special meetings marked with notes. This can prevent these crises from happening in the future, and if things are still a bit sore between members, you can pull out the meetings and show everyone the facts.
No, an LLC can go its entire life without ever having any minutes recorded. However, just because you don’t have to keep minutes doesn’t mean that LLCs shouldn’t record the minutes of their meetings, even if the meetings themselves are infrequent. The minutes serve several purposes that every LLC might need.
First, you can see what was discussed in every single meeting. This can help if disputes or lapses in memory arise because you can pull out the minutes for a meeting and set everything straight. They can keep the company running smoothly and provide some form of structure to the sometimes sporadic LLC meetings.
Additionally, because LLCs work differently than traditional corporate businesses, the board’s minutes can prove that the LLC is separate from its owners and that the owners retain protection from liability. They can also be used during court cases or other legal events where proof is required because they are an accurate representation of what occurred during a meeting.
If you are a single-member LLC, then that means that the meeting starts and ends with you. You really don’t need any minutes recorded in those cases, and you already know everything about the LLC and how you will move forward with it. If you are meeting with an attorney or CPA for your LLC, then you might want to document their purpose for being there.
Otherwise, no, a single-member LLC does not need to record the minutes of their meeting.
A clear set of LLC meeting minutes lists:
Pick one person before the meeting starts, such as a member, a manager, or a designated secretary. Share the agenda with them in advance so they know what to expect. That way everyone else can focus on the discussion.
An agenda is the plan for the meeting. Minutes are the record of what happened. Use the agenda as the outline, then fill in the votes, decisions, and action items as the meeting goes on.
Record the decision, not the debate. Note that a discussion took place, then write down the motion and the result. Opinions and side conversations can stay out, which keeps the minutes short and easy to review.
Keep them in one folder with your other business documents, such as your LLC operating agreement, and file each set by meeting date.
Select Create My Document at the top of this page and answer a few simple questions. You can save your progress, finish on any device, and download or print the finished minutes.
General information, not legal or tax advice.
