Pennsylvania Notary Acknowledgement

In some cases, just your signature on the document is not enough. You need confirmation from an official that the paper is signed in your own free will and the signature belongs to the specified person. To do this, you need to contact a qualified notary who will complete a notary acknowledgment form for you.

These printable notary forms confirm that the signatures on paper belong to the specified persons. This action is often needed for important documents like vehicle titles, estate transfers, bills of sale, and so on.

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The notary identifies the person or signature and certifies the document by filling out an acknowledgment. You can get certification in Pennsylvania both on the signed document and by signing the paper directly in front of the notary.

Below, we will talk about how to easily and quickly notarize a document in Pennsylvania and the laws to keep in mind in this process.

Pennsylvania Notary Laws and Resources

If you want to know what the different forms of acknowledgment look like, you need to refer to §316 of Act 73 of 2013.

It contains the necessary wording that can be used for:

  • Individual or representative capacity
  • Oaths and acknowledgments
  • Affirmations
  • Witnessing a signature
  • Certifying a copy
  • Certifying a transcript of a deposition

So, you can always check whether your notary has chosen the correct form for a specific action.

The Pennsylvania Notary Public Law

This is the handbook for all notaries in the state. This document contains a set of rules and guidelines for all professionals in this industry.

For instance, it contains information about:

  • What application must be submitted to become a notary
  • What fees are accepted for various activities
  • How can a notary verify the identity of a person appearing
  • How to register a signature
  • And many other applied materials

Before proceeding with the certification of the document, you need to find a qualified notary. There are several ways to do this, but the Internet will help you in all cases. In Pennsylvania, notaries are located in UPS stores at local banks like Citizens Bank or PNC. Also, you can use this search: Private Notary Services.

Once you have found suitable notaries, you can verify them. Use this platform to do it. Here you can find a notary by name, commission ID, location.

The search will show you the results in the form of a table, which will indicate:

  • Name
  • Commission details
  • Business name
  • Address
  • Phone

This is a very user-friendly service that we highly recommend using in Pennsylvania.

Remote Notarization

COVID-19 has impacted many industries, including notaries. Back in 2019, Senate Bill 841 was adopted, which temporarily allowed online notarization. Due to the pandemic in 2020, it was already decided that the remote option should be introduced on an ongoing basis.

For work, a special platform is used, thanks to which the notary and clients can see and hear each other, and the meeting is recorded. Notaries who want to work remotely must be trained to use this service.

At the time of the virtual meeting of the notary and clients, the latter may be outside the state and country, but the notary must be in Pennsylvania.

How to Notarize a Document in Pennsylvania

Let’s move on to how exactly you can notarize a document in Pennsylvania.

We have prepared step-by-step guidelines for you with an accurate description of the process.

  • Find a Notary

Talk to a professional you know or use the search methods we’ve outlined above. You can choose a notary close by or someone who can hold the meeting online.

  • Prepare Documents

The documents must be fully completed before being handed over to the notary. We recommend affixing your signatures in the presence of a notary. However, the law does not prohibit the notarization of already signed papers if you can prove that the signature belongs to you.

  • Proof Your Identity

Take your passport or other documents that can prove your identity with you. The document must have a photograph. If the signatures are already on the document you want to notarize, then it is also necessary to prove that the signature is yours.

  • Get the Acknowledgment

Once the notary confirms your identity and signature, they will fill out the file with notary acknowledgment.

At the end of the procedure, the notary will return your document along with an acknowledgment.

Published: Jun 15, 2022