Notary Statement (Acknowledgement) Form

Notary acknowledgment forms are statements by a notary public that verify that an individual has signed a form. The official-in-charge will verify the identity of the person signing the form when he or she signs the form and then place the seal of verification on the form.

What is a Notary?

A notary public is a public officer who verifies the signing of a document by a person and ensures that the person was willing and aware while signing the same. A document is said to be notarized when the notary public affixes an official signature and places an official seal on the document. A notary public is appointed and licensed by the state government. It is mandatory to get a certain legal documents including power of attorney, property deeds, and wills notarized as per the law.

What Are the Main Types of Notarizations?

Notarization is a process through which notaries help to deter fraud and make sure that the person signing the document knows about its contents and is willing to sign the same. The main types of notarizations include:

Jurat

This means that the person signing the document must swear or affirm on an affidavit that its contents are true. This means that the signer must be present before the notary. The signer can be prosecuted for perjury if he or she lies about the contents of the document.

Oath or Affirmation

Sometimes, a person may take an oral oath or affirmation instead of giving it in writing like in the case of a jurat. An oath is a promise made to supreme authority and an affirmation is a vow made by the signer on his or her honor. It is up to the signer to make an oath or an affirmation.

Copy Certification

Copy certification affirms that a copy of the document is a true and accurate reproduction of the original one. The holder of the original document will take it to the notary who will make a copy of it and certify that same is a true and accurate copy. Some documents that may require copy certification include contracts, driver’s licenses, and contracts. However, many states in the United States prohibit notaries from performing copy certifications.

Acknowledgment

Acknowledgment is the most common type of notarization where the notary will verify the identity of the signer by checking his or her photo identification. The signer is required to be present before the notary public at the time of notarization. The signer must also give an acknowledgment that the signature on the document belongs to him or her and that he or she signed the same willfully.

Signature Witnessing

This is similar to an acknowledgment where the notary verifies the identity of the signers by checking their photo identification and makes sure that the signatures belong to them. The only main difference between an acknowledgment and a signature witnessing is that the signer has to actually sign the document in front of the notary in a signature witnessing.

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How to Get a Proper Notarization

You can get a proper notarization done for your documents by following these steps:

Step 1 – Complete the Forms

The first step is to download and complete the forms and then print multiple copies so that there are enough copies for each party. You should print copies and complete the forms before reaching the office of the notary public to save time.

Step 2 – Find a Notary

The next step is to find a notary public who can notarize your documents. This can be done in three different ways. The first option is to find a notary public in-person for free in a financial institution or a UPS store, the second option is to get notarization done in-person by paying a fee, and the third option is to get a paid notarization done by finding a notary public online.

Step 3 – Verify the Notary

It is important to make sure that the notary public is licensed by the state government. To verify if a notary has a valid license, you can check license data that is accessible by the general public. Notaries have to get their licenses renewed after every 4 years.

Step 4 – Identify the Signers

The next step is to identify and gather all the signers. Some documents are required to be signed by witnesses as well, in such a case the witnesses must also be present for notarization.

Step 5 – Appear in-person

The next step is to appear in the notary’s office. In most types of notarizations, each party is required to appear in person before the notary. If a witness is required, he or she must also appear in person. All the parties must carry photo identification for verification purposes. Once the notary has checked everyone’s identification, he or she will make sure that they have signed willingly.

Step 6 – Get the Acknowledgement

Once the notary has verified the identity of each party, he or she will place his or her seal and signature. This is a legal acknowledgment that the document has been signed by the parties themselves, that each party was aware of its contents, and that each party has signed it willingly.

Frequently Asked Questions

Some frequently asked questions regarding the notarization process have been answered below.

How do I find a notary public?

They can be found in multiple ways. The first option is to find one in a local bank or financial institution where you have an account and get notarization done for free. Banks including the Bank of America and Chase Bank offer notary services for a small fee even if you do not have an account. The second option is to find a UPS store where they offer a notary service. You can also use online directories to search for paid notaries in your city or county.


How much does a notary usually cost?

The cost of a notary usually varies from state to state. State laws typically put a cap on the maximum fees that can be charged. Usually, the cost can range from $0.25 to $20 depending upon the law, the number of persons, and the number of signatures. In some places, a person can also get a document notarized for free.


Is it possible to notarize a handwritten document?

Yes, it is possible to get a handwritten document notarized. Notarization does not usually decide the legal status of a document. The validity of the document can only be verified by an appropriate authority including a court or an arbitration tribunal. The only purpose of getting a notary’s seal on the document is to certify that a particular individual has signed it. However, a notarial certificate or form must be attached to the handwritten document for it to be notarized.


Published: Jul 30, 2021