Ac132 S Form PDF Details

The State of New York has implemented a systematic approach for managing and reimbursing travel expenses incurred by employees during the course of their official duties. At the core of this system is the AC132-S form, an essential document effective from April 2012. This form is meticulously designed to compile a comprehensive report on travel expenses and claims for payment. It requests from employees their detailed information, starting from basic identity markers such as name and employee ID to more specific travel-related data including travel start and end dates, destinations, and the purpose behind the travel. Moreover, the form facilitates a well-organized submission of various expenditures, classified under lodgings, transportation, meals, per diems, and incidental expenses, among others. There's a provision for the input of expenses paid via different methods, which includes direct billing, corporate cards, and travel advances, aiming at a transparent and accountable calculation of the total amount to be reimbursed. Additionally, through sections calling for the certification by both the traveler and their supervisor, it enforces a layer of verification, ensuring every claim is just, necessary, and aligned with official duties. This structure not only serves the administrative needs of New York state agencies but also mirrors a commitment to fiscal responsibility and integrity in public service operations.

QuestionAnswer
Form NameAc132 S Form
Form Length1 pages
Fillable?No
Fillable fields0
Avg. time to fill out15 sec
Other namesac 132 s, ac132 s pdf fillable, new york travel form pdf, nys bsc travel

Form Preview Example

AC132-S (Effective 4/12)

State

of

New York

EMPLOYEE REPORT OF TRAVEL EXPENSES

AND CLAIM FOR PAYMENT

Agency Name

Business Unit/Department Code

Employee ID

Official Station

Last Name

First Name

MI

Suffix

Address

City

Business Purpose

State

Zip

Normal Work Hours

 

Travel Destination

 

 

 

 

 

 

Travel Start Date and Time

Travel End Date and Time

Check if used:

Corp Card Advance Direct Bill

Travel Description

1. Indicate All Travel Expenses

If more space is required in any section, use the

 

Totals

 

 

associated detail form (number shown in parentheses below)

 

Lodging

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Transportation (AC3259-S)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Meals (AC3258-S)

 

 

 

 

 

 

 

Overnight Per Diem

@ $

each =

 

 

 

 

 

 

 

 

 

 

Additional Breakfast

@ $

each + Additional Dinner

@ $

each =

 

Day Trip Breakfast

@ $

each + Day Trip Dinner

@ $

each =

 

 

 

 

 

 

Mileage Claimed (AC160-S)

 

 

 

 

 

 

@

¢ per mile =

 

 

 

 

 

 

Incidental Expenses – List (AC3259-S)

 

 

 

 

2. Summary

Amount

A. Total Travel Expenses

B. Subtract Amount Paid with

Travel Advance

C. Subtract Amount Billed to

Corp Card (AC3256-S)

D. Other Direct Bill to Agency (Specify)

E. Other Adjustments (Specify)

Total Travel Expenses – Enter in Section 2 Line A

Total Amount Claimed

Traveler’s Certification

I hereby certify that the above account and attached schedules are just, true and correct, that no part thereof has been paid, except as stated therein, and that the balance therein stated is actually due and owing, and that the amounts claimed were necessary an incurred in the performance of my official duties.

Signature

Title

Date

Supervisor’s Certification (if required)

I, the claimant’s supervisor, certify that this account has been examined and to the best of my knowledge and belief, the amounts claimed therein were necessary for the performance of the claimant’s authorized official duties.

 

 

Signature

Title

Date

 

 

 

 

 

 

 

 

 

FOR AGENCY USE ONLY

 

Expense Report Number

 

Travel Auth. Code

 

 

 

 

 

 

 

 

 

 

Entered by

 

Date

 

 

 

 

 

 

 

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ac132 s effective 4 12 fillable form completion process explained (stage 1)

2. Once the previous segment is complete, you should insert the necessary particulars in Additional Breakfast each , Day Trip Breakfast each Day, Mileage Claimed ACS, per mile , Incidental Expenses List ACS, Total Travel Expenses Enter in, Travelers Certification, E Other Adjustments Specify, Total Amount Claimed, I hereby certify that the above, Signature Title Date, I the claimants supervisor certify, and Supervisors Certification if in order to proceed to the third stage.

ac132 s effective 4 12 fillable form writing process described (part 2)

As for I the claimants supervisor certify and Signature Title Date, ensure that you take another look here. These two are definitely the most important fields in the page.

3. This next step is focused on I the claimants supervisor certify, Signature Title Date, FOR AGENCY USE ONLY, Expense Report Number, Entered by, Travel Auth Code, and Date - complete all of these fields.

ac132 s effective 4 12 fillable form conclusion process explained (part 3)

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