How to Fill Out CBP Form 7509

CBP Form 7509 at a glance

What it is: CBP Form 7509 is the Air Cargo Manifest of U.S. Customs and Border Protection.

When this official form is used, carriers shall fill in each of the appropriately numbered boxes with the information required, except boxes 8 and 9, which are reserved for use by freight forwarders who are preparing a consolidated manifest.

A filled-in CBP Form 7509 example: a carrier lists one master air waybill

CBP Form 7509 example filled out, example: a carrier lists one master air waybill
A carrier fills out CBP Form 7509. One master air waybill covers 4 pieces, so Consolidator and De-Consolidator stay empty. The picture shows page 1, and all its values are invented. The weight is in kilograms. No house waybills are involved.

How to fill out CBP Form 7509, box by box

Owner/Operator, Marks of Nationality and Registration, Flight No.

CBP Form 7509 example filled out, owner/Operator, Marks of Nationality and Registration, Flight No.

Fill in 2. Owner/Operator, 3. Marks of Nationality and Registration and 4. Flight No.

Port of Lading, Port of Unlading, Date

CBP Form 7509 example filled out, port of Lading, Port of Unlading, Date

Fill in 5. Port of Lading, 6. Port of Unlading and 7. Date.

Consolidator and De-Consolidator

CBP Form 7509 example filled out, consolidator and De-Consolidator

Items 8 and 9, 8. Consolidator and 9. De-Consolidator, are for consolidation shipments only.

Air Waybill Type and Air Waybill No.

CBP Form 7509 example filled out, air Waybill Type and Air Waybill No.

In 10. Air Waybill Type, enter M for Master, H for House or S for Sub.

Enter the Air Waybill No. in box 11.

No. of Pieces, Weight, No. of HAWBs, names and Nature of Goods

CBP Form 7509 example filled out, no. of Pieces, Weight, No. of HAWBs, names and Nature of Goods

Enter the No. of Pieces in box 12, the Weight (Kg./Lb.) in box 13 and the No. of HAWBs in box 14.

Enter the Shipper Name and Address in box 15, the Consignee Name and Address in box 16 and the Nature of Goods in box 17.

Rather than completing boxes 12 through 17, copies of air waybills may be attached, and the statement "Cargo as per air waybills attached" shall appear on the form. In that case, only boxes 10 and 11 need be completed.

More rules for CBP Form 7509

If so desired, the previous ICAO standard form may be used in lieu of this official form, provided it contains the same information.

These forms may be prepared manually or by automated means.

Sources

[1] CBP Form 7509 (12/22), Air Cargo Manifest, U.S. Customs and Border Protection (the Official source link on this page).

Air Cargo Manifest Form PDF Details

Within the vast and complex ecosystem of international trade and transportation, the Air Cargo Manifest form stands as a crucial document, serving as a linchpin for the efficient and lawful movement of goods across borders. Issued by the Department of Homeland Security's U.S. Customs and Border Protection, it carries an OMB Control Number: 1651-0001 and is subject to expiration, with the current form valid until February 28, 2019. The form serves multiple regulatory and operational purposes, outlined predominantly under the umbrella of 19 CFR Parts 122.35, 122.48, 122.52, 122.54, 122.73, 122.113, and 122.118, addressing specifics from the identification of the carrier via marks of nationality and registration to the detailing of flight numbers, ports of lading and unlading, as well as the nature and quantity of goods transported. It's noteworthy that while the form mandates filling most sections, certain parts like those reserved for freight forwarders consolidating shipments, identified as items 8 and 9, show its flexibility in accommodating various actors within the air cargo industry. These instructions, revised effective April 1, 1990, also allow for the annexation of air waybills in lieu of completing all sections, underscoring a pragmatic approach to documentation that seeks to balance thoroughness with operational efficiency. Moreover, the inclusion of a Paperwork Reduction Act Statement and the estimated average time for completion signal a conscious effort to mitigate administrative burdens while ensuring compliance.

QuestionAnswer
Form NameAir Cargo Manifest Form
Form Length2 pages
Fillable?Yes
Fillable fields20
Avg. time to fill out42 sec
Other namescargo manifest pdf, form 7509, cbp form 7509 pdf, cargo manifest template word