In the heart of Montgomery, Alabama, the Alabama Contract form stands as a vital document scrutinized by the Contract Review Permanent Legislative Oversight Committee at the Alabama State House. This form, crucial for maintaining transparency and integrity in state contracts, requires detailed information about each contract entered into by state agencies. It encompasses everything from the names and addresses of the contracting parties to the specifics of the contractor's legal status, including whether they are a sole source, an Alabama entity, or a minority and/or woman-owned business. Furthermore, the form delves into registration with the Alabama Secretary of State, disclosure about legislative connections or the use of lobbyists, and the financial breakdown of the contract, such as total amounts and funding sources. Additionally, it addresses the procurement process, querying if the contract was bid on, if it went through an RFP process, and the rationale behind choosing the awarded contractor. The requirement for a detailed summary of services to be provided and justifications for why these cannot be performed in-house underscores the form's role in ensuring accountability. By certifying this information, both the agency head and contractor affirm the contract's compliance with state regulations and policies. Revised in August 2017, this comprehensive document is designed not only to facilitate sound contract management but also to reinforce public trust in how contracts are awarded and executed in Alabama.
| Question | Answer |
|---|---|
| Form Name | Alabama Contract Review Form |
| Form Length | 1 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 15 sec |
| Other names | alabama contract review meeting september 2020, alabama contract review manual, alabama contract review cover sheet, state of alabama contract review committee |
Contract Review Permanent Legislative Oversight Committee
Alabama State House
C O N T R A C T R E V I E W R E P O R T
(Separate review report required for each contract)
Name of State Agency:________________________________________________________________________
Name of Contractor:__________________________________________________________________________
__________________________________________________ |
_________________________ |
________ |
Contractor’s Physical Street Address (No P.O. Box Accepted) |
City |
ST |
Is Contractor a Sole Source? YES ______ NO ______ (IF YES, ATTACH LETTER)
Is Contractor organized as an Alabama Entity in Alabama? YES ______ NO ______
Is Contractor a minority and/or
If so, is Contractor certified as such by the State of Alabama? YES ______ NO ______
Check all that apply: ALDOT ______ ADECA ______ OTHER (Name) _____________________________________________
Is Contractor Registered with Alabama Secretary of State to do Business as a Corporation in Alabama? YES ______ NO ______
IF LLC, GIVE NAMES OF MEMBERS: _____________________________________________________________________
Is Act
Does Contractor have current member of Legislature or family member of Legislator employed? YES ______ NO ______
Was a Lobbyist/Consultant used to secure this Contract OR affiliated with this Contractor? YES ______ NO ______
IF YES, GIVE NAME: ________________________________________________________________________________
Contract Number: _C_ ___ ___ ___ ___ ___ ___ ___ ___ (See Fiscal Policies & Procedures Manual, Page
Contract/Amendment Amount: $___________________ (PUT AMOUNT YOU ARE ASKING FOR TODAY ONLY)
% State Funds: ________ % Federal Funds: _________ % Other Funds: _________**
**Please Specify Source of Other Funds (Fees, Grants, etc.) __________________________________________
Date Contract Effective: __________________________ |
Date Contract Ends: __________________________ |
Type Contract: NEW: ______ RENEWAL: ______ |
AMENDMENT: ______ |
If Renewal, was it originally Bid? YES ______ NO ______ |
|
If AMENDMENT, Complete A through C: |
|
[A] ORIGINAL contract amount |
$ _________________________ |
[B] Amended total prior to this amendment |
$ _________________________ |
[C] Amended total after this amendment |
$ _________________________ |
Was Contract Secured through Bid Process? YES ______ NO ______ Was lowest Bid accepted? YES ______ NO ______
Was Contract Secured through RFP Process? YES ______ NO ______ Date RFP was awarded: ______________________
Posted to Statewide RFP Database at http://rfp.alabama.gov/Login.aspx? YES ______ NO ______
If NO, give a brief explanation as to why not: ________________________________________________________
Summary of Contract Services to be Provided: ____________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Why Contract Necessary AND why this service cannot be performed by merit employee: __________________
__________________________________________________________________________________________
__________________________________________________________________________________________
I certify that the above information is correct. |
|
___________________________________________ |
_________________________________________ |
Signature of Agency Head |
Signature of Contractor |
___________________________________________ |
_________________________________________ |
Printed Name of Agency Head |
Printed Name of Contractor |
Agency Contact: ________________________________________________ Phone:_____________________
Revised 8/2/17