Follow these steps to complete the Application For Ex Pakistan Leave form. The process is straightforward when you have your documents ready.
How to Fill Out the Ex Pakistan Leave Application
Step 1: Enter your personal information. Write your full name, designation, and your place of posting. Use official spellings that match your employment record.
Step 2: State the leave period. Write the exact start and end dates. The form requires a clear duration. Do not leave this section blank or use approximate dates.
Step 3: Describe the purpose of travel. For Hajj or Umrah, state this clearly. Include the name of the travel group or organizer if applicable.
Step 4: Disclose previous Hajj or Umrah leave. Answer whether you have previously taken ex Pakistan leave for Hajj. This is a required disclosure. Providing false information can result in the rejection of your application.
Step 5: Complete the undertaking section. Read the undertaking carefully. By signing, you agree not to request a leave extension and not to claim foreign salary. Sign and date this section.
Step 6: Obtain department head endorsement. Submit the form to your department head for remarks and signature. Without this endorsement, the form is incomplete.
Step 7: Submit for final approval. The signed form goes to the relevant higher authority for final recommendation. Keep a copy for your records.
Who Can Apply for Ex Pakistan Leave?
Both government employees and university staff in Pakistan can submit this application. The form applies to permanent employees who are entitled to leave under their service rules.
Contract employees or those on probation should check with their HR department before applying. Leave entitlements vary by employment category.
What Documents Should You Attach?
Attach a copy of your passport along with the form. For Hajj applicants, include the Hajj quota confirmation letter if available. University employees may need to attach a No Objection Certificate from their head of department.
Related forms you may also need:
- Student Leave Application Form
- Amended Leave Request Form
- Application Form for Leave to Remain
- More Employee Forms and Templates
How Long Does Approval Take?
Approval timelines depend on your institution. Government ministries typically process ex Pakistan leave applications within 2 to 4 weeks. Universities may have their own processing periods. Submit your application at least 6 weeks before your planned departure date to allow enough time.