Bc Application Gaming Form PDF Details

The Bc Application Gaming form serves as a significant pathway for eligible organizations in British Columbia seeking financial support for community-based programs. Organizations, ranging from arts and culture sectors to sports, public safety, human and social services, and the environment, can apply for a community gaming grant through this meticulously structured application process. Detailed within are instructions and prerequisites that applicants need to be familiar with, such as reviewing guidelines, completing a pre-application checklist, and adhering to annual application timelines specific to each sector. This form mandates the submission of comprehensive details regarding the organization's information, a description of the programs for which funding is requested, and additional requirements like the organization's constitution, bylaws, and financial statements. Notably, the application places limitations on the number of applications per year, the acceptable method of submission, and deadlines to ensure a structured and fair process. Importantly, it underscores the conditions under which applications might be returned to the applicant, such as late submissions or incomplete information, thereby emphasizing the necessity for thorough and timely submissions. Through this process, the Gaming Policy and Enforcement Branch aims to facilitate the distribution of funds to support community-driven initiatives in a transparent and equitable manner.

QuestionAnswer
Form NameBc Application Gaming Form
Form Length5 pages
Fillable?No
Fillable fields0
Avg. time to fill out1 min 15 sec
Other namesbc community gaming grants, bc community gaming, community gaming grants, gaming community grant application

Form Preview Example

Application for a Community Gaming Grant

Gaming Policy and Enforcement Branch – Licensing and Grants Division

Mail: PO Box 9310, Stn Prov Govt, Victoria, BC V8W 9N1

Courier: 3rd Floor, 910 Government St., Victoria, BC V8W 1X3

Telephone: (250) 387-5311 | Web: www.gaming.gov.bc.ca

L&G File#: (for your organization)

BEFORE YOU START

Use this form to apply for a community gaming grant to support community programs.

•Review the ‘Guidelines – Applying for a Community Gaming Grant’. *

•Review the ‘Community Gaming Grant – Pre-Application Checklist’. *

•Submit only one application for a community gaming grant per year.

•Applications can be completed and submitted using the online service at: www.gaming.gov.bc.ca

•If applying by mail, use the latest version of this form. *

•Items in ‘Section 5 – Additional Requirements (Application Attachments)’ are required to complete this application.

•Late or incomplete applications will generally be returned to the applicant without being processed.

•Do not fax or e-mail your application, it will not be accepted.

•Confirm your application has been received by viewing application status at: www.gaming.gov.bc.ca

* Available at: www.gaming.gov.bc.ca/grants/forms-guidelines.htm

NOTE: Do not use this form to apply for a major capital project grant or PAC/DPAC grant.

Sectors and annual application timelines:

Arts and Culture

Apply between Feb 1 and May 31.

 

Final notification by Aug 31.

 

 

Sport

Apply between Feb 1 and May 31.

 

Final notification by Aug 31.

 

 

Public Safety

Apply between Jul 1 and Aug 31.

 

Final notification by Nov 30.

 

 

Human and Social

Apply between Aug 1 and Nov 30.

Services

Final notification by Feb 28.

(including service clubs)

 

 

 

Environment

Apply between Jul 1 and Aug 31.

 

Final notification by Nov 30.

 

 

SECTION 1 – ORGANIZATION INFORMATION

PLEASE PRINT CLEARLY

Organization name: (as it appears on the constitution and/or certificate of incorporation if applicable)

Organization mailing address: Unit, Street, and/or PO Box

City

Postal Code

Organization physical address: (if different than above) Unit and/or Street

City

Postal Code

B.C. society number: (if the organization is a registered society in B.C.)

On what date did your organization start operating? (approximate date)

Fiscal year end: (month and day)

General program/service(s) or purpose(s) of your organization: (e.g. food bank, meal program, youth sports programs, etc.)

SECTION 2 – ORGANIZATION DETAILS

Sector: (this application is for grant funding for programs within which of the following sectors – choose one only – funding sector is based on purposes outlined in your organization’s constitution)

Arts and Culture

 

 

Sport

Public Safety

 

Human and Social Services (incl. service clubs/organizations)

Environment

 

 

 

 

 

 

 

 

 

 

Is your organization a service club? (e.g. Lions, Elks, etc.)

 

 

Yes

No

If your organization is a service club, list the recipient organization(s), or your own programs? (attach an additional sheet if necessary)

 

 

 

 

 

 

Number of eligible

Number of board

Date of last annual general meeting:

Number of voting members attending the

 

voting members:

members:

(DD-Mon-YYYY)

 

last annual general meeting:

 

 

 

 

 

 

 

 

 

Retain a copy of this application for your organization’s records. Keep your personal information safe by

 

June 1, 2012

storing completed electronic or paper copies of this form in a safe and secure place.

Page 1 of 5

Gaming Policy and Enforcement Branch

Application for a Community Gaming Grant

SECTION 3 – PROGRAM FUNDING REQUEST

List the programs for which you seek grant funding and indicate the amount being requested for each program. Attach an additional sheet if more space is required. For each program listed, Section 4 must be completed.

‘Total Grant Request’ cannot exceed $100,000 for individual organizations, $225,000 for regional organizations and $250,000 for provincial organizations.

If applying for capital project funding, see the last page of this application form.

Program name: (list the program names for which you are seeking grant funding)

Requested amount:

 

 

$

 

 

$

 

 

$

 

 

$

Total grant request:

>>>

$

SECTION 4 – PROGRAM INFORMATION

This section must be completed for each program listed in ‘Section 3 – Program Funding Request’. If you have more than one program, print and complete this page for each.

Program name:

Describe the activities and delivery of the program: (i.e. the activities provided and how they are delivered, community benefit, accessibility, sustainability, and community support – attach an additional sheet if necessary)

How long has your organization delivered this program: (in years and months)

What level of grant funding are you requesting for this program?

$

 

 

Describe in detail how the grant funds will be used: (e.g. wages, rent, etc. – attach an additional sheet if necessary)

Does this program receive any provincial or federal funding?

Yes

No

Will the grant funds be used for out of province travel?

Yes

No

(if YES, a ‘Request for Out-of-Province Travel Approval’ must be submitted with this application)

 

 

Will the grant funds be used for a major capital project that has a total value greater than $20,000?

Yes

No

(if YES, see the information about using gaming funds for capital projects on the last page)

 

 

 

 

 

How many people will participate in, or benefit from, this program?

Does this program have a child care / day care licence(s)? (if YES, a copy of each must be submitted with this application)

Yes

No

 

 

Retain a copy of this application for your organization’s records. Keep your personal information safe by

 

 

 

June 1, 2012

storing completed electronic or paper copies of this form in a safe and secure place.

Page 2 of

5

 

Gaming Policy and Enforcement Branch

 

Application for a Community Gaming Grant

 

 

 

 

 

 

 

SECTION 5 – ADDITIONAL REQUIREMENTS (APPLICATION ATTACHMENTS)

 

 

 

 

 

 

 

The following are required to complete this application: (submit all necessary documentation with this application)

 

Organization information:

 

 

 

 

 

 

Constitution and bylaws

New applicants or groups who have not applied for 3 years must submit their organization’s constitution and

 

 

 

bylaws. Repeat applicants must submit changes to their organization’s constitution and bylaws. Copies of

 

 

 

 

 

 

Resolutions filed with and approved by the Registrar must be provided.

 

 

Board of directors list

Up-to-date information about the organization’s board of directors must be provided; the list must include:

 

 

 

names; addresses; home and work phone numbers; e-mail addresses; and positions held on the board.

 

 

Annual general meeting

Minutes from the organization’s most recent annual general meeting must be provided. The AGM minutes must

 

 

minutes

include verification that a democratic election of the board of directors was held. If the most recent election of

 

 

 

the board was not held during the AGM, provide additional, dated documentation (meeting minutes)

 

 

 

 

 

 

showing details.

 

 

 

 

Sports organization

Sports organizations that are not provincial sport organizations must provide the following information:

 

 

information

Number of registered participants:

 

 

 

 

 

 

 

 

 

 

 

(each participant should

only be included once)

 

 

 

 

Number of registered participants 18 years and under:

 

 

 

 

(each participant should

only be included once)

 

 

 

Scout / cadet organization

Scout / cadet organizations must provide the following information:

 

 

information

Number of registered scouts / cadets:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Program information: (for each program, in section 3 and 4, for which funding is requested, provide the following)

 

 

Program budgets

Program budgets for the current fiscal year and next fiscal year (for each program for which funding is

 

 

 

requested) must be provided. The program budgets must detail confirmed and potential revenue sources and

 

 

(for the current fiscal year

 

 

all planned expenditures. Federal or provincial government funding, including contract or grant monies, must be

 

 

and next fiscal year)

 

 

clearly identified.

 

 

 

 

 

 

 

 

 

Program revenues and

For each program separate actual revenue and expense statements from the last fiscal year must be provided.

 

 

expenditures

 

 

 

 

 

 

(for the previous fiscal year)

 

 

 

 

 

 

Minor capital project

If applicable, professional quotes for minor capital projects that will use gaming funds are required.

 

 

quotes

 

 

 

 

 

 

 

 

 

 

 

 

Child care / day care

If applicable, provide copies of any child care / day care licences for the programs for which you are seeking

 

 

licences

funding.

 

 

 

 

Financial information for the organization:

 

 

 

 

 

Organization financial

Complete annual financial statements must be provided for the organization’s previous fiscal year, including:

 

 

statements

 

 

 

 

• Revenue and expense statements clearly showing all sources of revenue with gaming funds identified.

 

 

 

• Balance sheet listing all assets and liabilities of the organization and with restricted funds clearly identified.

 

 

Organization budgets

The organization’s budget for the current fiscal year and next fiscal year must be provided. Include anticipated

 

 

 

gaming revenue and expenditures.

 

 

 

 

 

Gaming Account

You must have a dedicated bank account, called the ‘Gaming Account’ in order to receive grant monies. The

 

 

information

money for an approved grant will be transferred electronically to this account.

 

 

 

Choose one of the following options:

 

 

 

 

Gaming Account information is on file with the branch and there are no changes.

 

 

 

 

 

 

 

 

 

I will include a copy of a void cheque from the Gaming Account with this application.

 

 

 

 

 

 

 

Gaming Account

This report must be provided for the previous fiscal year, if gaming funds were received during that year, or if

 

 

Summary Report

there was a balance remaining in your gaming account. The Gaming Account Summary Report form is

 

 

 

available on the Gaming Policy and Enforcement Branch website (www.gaming.gov.bc.ca/grants/forms-

 

 

 

guidelines.htm).

 

 

 

 

 

 

 

 

 

 

Retain a copy of this application for your organization’s records. Keep your personal information safe by

 

June 1, 2012

storing completed electronic or paper copies of this form in a safe and secure place.

Page 3 of 5

Gaming Policy and Enforcement Branch

Application for a Community Gaming Grant

SECTION 6 – CERTIFICATION

My acceptance of this statement indicates that I confirm and acknowledge:

•I am a bona fide member of the organization (the “applicant”) making this application, and my position, title or role within it is as indicated herein.

•I am authorized to complete and submit this application by and on behalf of the applicant.

•I confirm personally and on behalf of the applicant that all facts stated and information furnished in this application are complete and true.

•The applicant undertakes to comply with all provisions of the Criminal Code, the Gaming Control Act and the Gaming Control Regulation.

•The applicant undertakes to comply with all conditions, guidelines, rules and policies published by the Gaming Policy and Enforcement Branch (“GPEB”) and all directives issued by the General Manager, whether published or issued before or after the date of this application.

•Upon dissolution of this organization, all unused grant funds and assets purchased with grant funds will be transferred to the Minister of Finance, or if those assets are not in a form that can be easily transferred to the Minister of Finance, then to another eligible organization within British Columbia.

•The applicant understands and confirms that any information submitted herein may be disclosed by GPEB publicly, in compliance with the Freedom of Information and Protection of Privacy Act.

Two board members of the organization (officers) who are responsible for the application: (both must sign this form)

1

Position: (with the organization)

First name:

Last name:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Address: Unit and Street

 

City

 

 

 

Province

Postal Code

 

 

 

 

 

 

 

 

 

 

 

Business phone number: (XXX) XXX-XXXX

Ext:

Home phone number: (XXX) XXX-XXXX

 

Cell phone number: (XXX) XXX-XXXX

 

 

 

 

 

 

 

 

 

 

E-mail address: (provide a valid e-mail address)

 

Signature:

 

 

Date signed: (DD-Mon-YYYY)

 

 

 

X

 

 

 

 

 

 

2

Position: (with the organization)

First name:

Last name:

 

 

 

 

 

 

 

 

 

 

 

 

 

Address: Unit and Street

 

City

 

 

 

Province

Postal Code

 

 

 

 

 

 

 

 

Business phone number: (XXX) XXX-XXXX

Ext:

Home phone number: (XXX) XXX-XXXX

 

Cell phone number: (XXX) XXX-XXXX

 

 

 

 

 

 

 

 

 

E-mail address: (provide a valid e-mail address)

 

Signature:

 

 

Date signed: (DD-Mon-YYYY)

 

 

 

X

 

 

 

 

 

 

Submitter: (if the submitter is one of the people above, include only their name below)

 

 

 

 

 

3

Position: (with the organization)

First name:

Last name:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Address: Unit and Street

 

City

 

 

 

Province

Postal Code

 

 

 

 

 

 

 

 

Business phone number: (XXX) XXX-XXXX

Ext:

Home phone number: (XXX) XXX-XXXX

 

Cell phone number: (XXX) XXX-XXXX

 

 

 

 

 

 

 

 

 

 

 

E-mail address: (provide a valid e-mail address)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contact Person: (if the contact person is one of the people above, include only their name below)

4

Position: (with the organization)

First name:

Last name:

 

 

 

 

 

 

 

 

 

 

 

 

 

Address: Unit and Street

 

City

 

 

 

Province

Postal Code

 

 

 

 

 

 

 

 

 

Business phone number: (XXX) XXX-XXXX

Ext:

Home phone number: (XXX) XXX-XXXX

 

Cell phone number: (XXX) XXX-XXXX

 

 

 

 

 

 

 

 

 

 

E-mail address: (provide a valid e-mail address)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Retain a copy of this application for your organization’s records. Keep your personal information safe by

 

June 1, 2012

storing completed electronic or paper copies of this form in a safe and secure place.

Page 4 of 5

Gaming Policy and Enforcement Branch

Application for a Community Gaming Grant

SECTION 7 – DELIVERY METHOD

Results can be delivered to you by e-mail or by Canada Post, or you can view them by signing onto the Gaming Online Service with a BCeID username and password. For more information about BCeID, contact the branch.

Select your preferred delivery / notification method: (choose one only)

E-mail (provide one valid e-mail address in the space at right for notification purpose; multiple addresses not accepted)

NOTE: Ensure that your e-mail is set up to allow messages that are sent from Gaming Policy and Enforcement Branch e-mail addresses – gamingonlineservice@gov.bc.ca and gaming.branch@gov.bc.ca

Canada Post (your organization's mailing address will be used; if we do not have a mailing address on file, the physical address will be used)

SECTION 8 – USING GAMING PROCEEDS FOR CAPITAL PROJECTS / ACQUISITIONS

Capital projects include construction of new facilities, renovation or maintenance of existing facilities, and property development. See section 5.3 of the ‘Guidelines for Applying for a Community Gaming Grant’.

Minor Capital Project

•A project with a total cost of $20,000 or less that is essential to the delivery of your organization’s approved programs is considered a minor capital project.

•Include the project as one of the planned uses of grant funding described for the program in Section 4 of this application form (please note, this is not considered a separate program). A separate application form is not required.

Major Capital Project (grants not available until further notice)

•A project with a total cost of more than $20,000 that is essential to the delivery of your organization’s programs is considered a major capital project. Major capital projects must provide significant community benefit and be accessible to the public.

•Service organizations planning to donate grant funds to a major capital project must ensure the project has been pre-approved by the branch.

Capital Acquisitions

•Equipment essential for the direct delivery of an approved program (e.g. computers, furniture or vehicles) are considered an expense of the program.

The information requested on this form is collected under the authority of the Gaming Policy and Enforcement Branch pursuant to the

Gaming Control Act. The information provided will be used to assess your eligibility for a community gaming grant.

Questions may be directed to the Gaming Policy and Enforcement Branch, Victoria.

 

Retain a copy of this application for your organization’s records. Keep your personal information safe by

 

June 1, 2012

storing completed electronic or paper copies of this form in a safe and secure place.

Page 5 of 5

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1. The bc community gaming requires specific details to be entered. Be sure the next fields are filled out:

Tips on how to fill out community gaming grant application part 1

2. Once your current task is complete, take the next step – fill out all of these fields - SECTION ORGANIZATION INFORMATION, Organization name as it appears on, Organization mailing address Unit, Organization physical address if, City, City, Postal Code, Postal Code, BC society number if the, On what date did your organization, Fiscal year end month and day, General programservices or, SECTION ORGANIZATION DETAILS, Sector this application is for, and Arts and Culture with their corresponding information. Make sure to double check that everything has been entered correctly before continuing!

Writing segment 2 of community gaming grant application

3. This third part should be quite simple, If your organization is a service, Number of eligible voting members, Number of board members, Date of last annual general, Number of voting members attending, June , Retain a copy of this application, storing completed electronic or, and Page of - every one of these form fields must be filled out here.

community gaming grant application completion process explained (part 3)

4. The next paragraph will require your attention in the following parts: Program name list the program, Requested amount, Total grant request, SECTION PROGRAM INFORMATION This, Program name, and Describe the activities and. Make certain to enter all requested info to move onward.

community gaming grant application conclusion process described (step 4)

5. To finish your form, the last part includes several extra fields. Completing How long has your organization, What level of grant funding are, Describe in detail how the grant, Does this program receive any, Will the grant funds be used for, Will the grant funds be used for a, How many people will participate, Yes, Yes, Yes, Does this program have a child, Yes, June , Retain a copy of this application, and storing completed electronic or will certainly wrap up everything and you'll be done in a flash!

Writing section 5 of community gaming grant application

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