Block Style Letter – Fill Out and Use This PDF

BUSINESS LETTER

SIMPLIFIED STYLE

PERSONAL-BUSINESS LETTER

MODIFIED BLOCK STYLE

TRADITIONAL MEMO

ENVELOPES

Business and personal-business letters are usually mailed in No. 10 envelopes (4 1/8" x

9 1/2"), but personal-business letters can also be mailed in No. 6 3/4 envelopes (3 5/8" x 6 1/2").

Business envelopes typically have the return address preprinted; therefore, return

addresses are keyed only for personal-business letters or when a letterhead envelope is not available. You can use the envelope feature of your word processing program to create the mailing address and, if necessary, the return address for these and other envelope sizes. As you do so, remember these guidelines:

·An address must contain at least three lines; addresses of more than six lines should be avoided.

·The last line of an address must contain the city, the state, and the ZIP Code (preferably the nine-digit code).

·Mailing addresses may use title case or be keyed in uppercase with no punctuation.

·Place mailing notations that affect postage (e.g., CERTIFIED or REGISTERED) below the stamp position.

·Place other notations (e.g., CONFIDENTIAL or PERSONAL) below the return address.

FOLDING AND INSERTING CORRESPONDENCE

PROPOSAL

!ONE PARK PLACE

On a typical day, more than 3,000 people pass through the lobby of One Park Place, many of them carrying a cup of hot coffee. We could provide a service to those tenants and their clients by installing a coffee kiosk in our lobby.

Background

More than 50 percent of Americans over age 18 drink coffee daily. About one-third of the coffee- drinking public consumes a specialty coffee beverage each day.

Problem

The fourth-floor cafeteria serves only regular and decaffeinated coffee and doesn’t have space to brew flavored coffees or make espresso. Therefore, our tenants and their clients who want something other than basic coffee must go elsewhere to purchase their beverages.

The nearest specialty coffee shop is four blocks west of One Park Place, which makes it inconvenient for tenants and guests. In addition, carrying coffee through crowded streets or while toting a briefcase or package can be messy. Last Tuesday, I observed four coffee spills before 7:30 a.m.

Recommendation

I recommend that we reallocate lobby space to accommodate a freestanding coffee kiosk and seating for 10–15 customers. Specifically, I recommend we pursue one of the following options (prioritized):

·Offer our cafeteria food management company the opportunity to lease the space to operate a kiosk.

·Solicit lease/operate kiosk bids from independent vendors.

·Install and operate the kiosk ourselves.

After researching the topic, I am confident we can provide this service with little or no remodeling. If you concur that this service will distinguish our property from others in the area, I’d appreciate the opportunity to discuss the details and cost comparisons with you. If we act within the next month, we can have the service available by October 1.

REVERSE CHRONOLOGICAL

RÉSUMÉ

Justine Schneiderman

"Nominated for Outstanding Student Employee Award Summer jobs as camp counselor, stable hand, and babysitter

ACTIVITIES/ Member, Business Club

INTERESTS Member, Concert Choir

Volunteer, Special Olympics

Enjoy horseback riding and hiking

REFERENCES Available upon request.

SOLICITED FUNCTIONAL

RÉSUMÉ

Qualifications of

MYRON BAKER WILSON

for the position of

SALES REPRESENTATIVE with ZENITH, INC.

References and Portfolio Available Upon Request

SCANNABLE RÉSUMÉ

RAE LYNNE CONRAD

2362 Arden Drive

Sarasota, FL 34232-3861

(941)555-0151

OBJECTIVE

A part-time receptionist position in a progressive metropolitan hospital or clinic.

EDUCATION

Chambers Business University, Bradenton, FL

Medical Secretary Program

Certificate to be awarded February 2006

Classes in Medical Terminology, Microcomputer Systems, Machine Transcription, Word Processing, Medical Records Administration, and Business Communication.

SPECIAL SKILLS

Keyboarding; text accuracy 95 percent at 55 wpm

Keyboarding; statistics accuracy 95 percent at 25 wpm

Windows 98 - XP, Microsoft Office, WWW, html

CPR-certified

WORK EXPERIENCE

Jake’s Café, Sarasota, FL

Hostess, Cashier, Scheduler

Server and Table Clearer

ACTIVITIES AND INTERESTS

Bradenton Community Hospital Hospice Volunteer 2000-present

CBU Business Club Secretary 2004-05

Cycling, softball, and handcrafts

REFERENCES

References may be obtained by writing or phoning: Placement Office

Chambers Business University 4900 Elizabeth Avenue Sarasota, FL 34233-3929 (941) 555-0189

MEETING MINUTES

Staff Council Meeting

November 10, 200-, 2 p.m., Room 272

Minutes

Presiding: M. Provost

Participants: B. Aldof, G. Gunderson, T. Hardy, C. Rios, C. Unger (Guest)

Minutes of the November 4 meeting were approved as distributed.

Reports

·The worker satisfaction survey is ready for distribution. Some concern about distributing it so close to the holiday season. Moved/Seconded/Passed: The survey will be distributed as scheduled.

·C. Unger described the status of negotiations with the company’s insurance carrier. Health care costs continue to rise. Additional information will be available at the next meeting.

Old Business

·Security. Facilities Department is reviewing our proposal that combination locks be installed on first- and second-floor restroom doors. Marked for follow-up in six weeks if no response is received.

New Business

·Retirement Planning Seminar. Discussion about possibility of sponsoring one for workers. B. Aldof will investigate speakers and costs.

Announcements

Next meeting November 17. Meeting adjourned at 2:35 p.m.

Walter Ellington

Walter Ellington, Recorder