Broadridge Legal Transfer Form PDF Details

Managing the transfer of shares can often be a complex process, but with the Broadridge Legal Transfer form, shareholders are provided a structured way to handle various situations requiring the transfer of stock. Broadridge Corporate Issuer Solutions, located in Brentwood, NY, offers a comprehensive solution for shareholders looking to transfer shares due to various circumstances such as changes in ownership, death of a shareholder, or corrections in account information. The process requires careful attention to detail, including ensuring the form is signed in the presence of an individual who can provide a Medallion Signature Guarantee, attaching all relevant stock certificates, and deciding on the type of share issuance for the transferred shares. Special instructions for handling account features like dividend reinvestment or direct deposit are also accommodated by including a letter of instruction with the necessary signatures. The form also covers situations where additional documentation is required, such as transfers due to death, where proof like a death certificate or an affidavit of domicile might be needed. For shareholders seeking to align their investment strategies or simplify the transition of assets, understanding and properly utilizing the Broadridge Legal Transfer form is a step towards ensuring their financial affairs are in order.

QuestionAnswer
Form NameBroadridge Legal Transfer Form
Form Length6 pages
Fillable?No
Fillable fields0
Avg. time to fill out1 min 30 sec
Other namesbroadridge shareholder services forms, legal transfer, broadridge shareholder services legal transfer from, legal transfer form template

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Legal Transfer Form

Broadridge Corporate Issuer Solutions

P.O. Box 1342

Brentwood, NY 11717-0718

Phone: (877) 830-4936

Dear Shareholder,

Thank you for contacting Broadridge Shareholder Services regarding a transfer. Enclosed is the document you requested. Please read the content carefully and follow all of the instructions provided.

Things to remember before sending in your completed form:

1.Make sure your form has all of the required signatures. If you are signing for the shareholder, please include your title (i.e., Power of Attorney, Custodian, Executor) after your signature. Your Legal Transfer will require a Medallion Signature Guarantee (MSG). Sign the form in the presence of the individual who will provide the Guarantee (usually your banker or broker).

2.You must include all stock certificates with the completed transfer paperwork. If you do not have all of your certificates, please contact us and we will send you the paperwork required to replace the certificates and complete the transfer of your stock.

3.Unless otherwise instructed, transferred shares will be issued in DRS-book entry form. If the account is currently set up for any special handling (i.e., dividend reinvestment, direct deposit, etc.), these account features will not automatically transfer over to the new account. If you would like us to carry any special handling forward, please include a letter of instruction, with appropriate signatures, requesting this and we will set up the new account accordingly.

4.Should you wish to transfer your shares to your brokerage account, please have your broker initiate the transfer request. If you have any questions regarding your shareholder account, please contact us at:

Telephone Number: (877) 830-4936

E-mail: shareholder@broadridge.com

For your convenience, we have also included a courtesy reply envelope.

Please retain a copy of all documents for your records. Please return the above items to:

Regular Mail

 

Overnight Mail

Broadridge Shareholder Services

 

Broadridge Shareholder Services

c/o Broadridge Corporate Issuer Solutions

OR

c/o Broadridge Corporate Issuer Solutions

P.O. Box 1342

 

1155 Long Island Avenue

Brentwood, NY 11717-0718

 

Edgewood, NY 11717-0718

Sincerely,

Correspondence Department

Broadridge Corporate Issuer Solutions

Shareholder Services

Legal Transfer Form

Broadridge Corporate Issuer Solutions

P.O. Box 1342

Brentwood, NY 11717-0718

Phone: (877) 830-4936

TRANSFER SITUATION

ADDITIONAL DOCUMENTS REQUIRED WITH A MEDALLION SIGNATURE GUARANTEE

Add or Remove a Shareholder.

- None.

 

 

 

 

Name Correction.

- None.

 

 

 

Transfer to a Former Minor in a

- Proof that the former minor is now age of majority (i.e., copy of Birth Certificate).

Custodian Account.

 

 

 

 

 

Deceased Shareholder.

- Copy of the Death Certificate.

- Notarized Affidavit of Domicile.

Estate is not going to be Probated.

- Completed Waiver of Probate.

- Inheritance Tax Waiver (if applicable).

 

 

 

Deceased Shareholder Residence

- Copy of the Death Certificate.

*CA: Required if decedent was legal resident of

is in California or Illinois, and Estate

- Notarized Affidavit of Domicile.

CA who died before June 9, 1992.

will not be Probated, and Total

- Inheritance Tax Waiver (if applicable).

*IL: Required if decedent was a legal resident of

Estate Value is $100,000 or Less

- Notarized Small Estate Affidavit.*

IL who died before January 1, 1983.

(IL) or $150,000 or Less (CA).

 

 

 

 

 

Deceased Shareholder.

- Copy of the Death Certificate.

- A certified copy with the original signature and

Account has been Probated but

- Notarized Affidavit of Domicile.

seal affixed, of the Certificate of Appointment

is still Open.

- Inheritance Tax Waiver (if applicable).

document, dated w/in one year (six months for NY).

 

 

 

Deceased Shareholder.

- A copy of the Final Account Distribution

- Notarized Affidavit of Domicile.

Account has been Probated

Statement.

- Inheritance Tax Waiver (if applicable).

and Closed.

- Copy of the Death Certificate.

 

 

 

 

Joint Tenants - One Deceased.

- Copy of the Death Certificate.

- Notarized Affidavit of Domicile.

 

 

 

Joint Tenants - Both Deceased.

- Copy of the Death Certificate and

- For the second decedent, the documentation will be

 

Notarized Affidavit of Domicile for the

the same as for an individual deceased shareholder

 

shareholder who passed away first.

(see requirements above based on situation).

 

 

Deceased Trustee or Change of

- Copy of the deceased Trustee’s Death Certificate.

Trustee.

- Notarized Affidavit of Domicile.

 

 

- Copy of the 1st and last pages of the Trust Agreement as well as any page where successor

 

Trustee(s) is/are designated.

 

 

 

 

Transfer on Death Registration

- Copy of the Death Certificate.

 

(TOD) and Shareholder is

- Notarized Affidavit of Domicile.

 

Deceased.

 

 

 

 

Corporate Registration Change.

- The certificate of name change issued by the Secretary of the State of Incorporation OR a

 

current copy of the corporate resolution signed by the authorizing officer(s) stating that the

 

company’s name has been changed. The seal of the corporation must be placed on the

 

resolution or by-laws and dated within one year of the request.

 

- All certificates (if applicable).

 

 

 

 

Legal Transfer Form

 

 

 

 

 

 

 

 

 

 

 

CURRENT ACCOUNT INFORMATION

1. Account Number: (2-6 digits after the dash)

2. Tax ID/SSN:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.Account Registration: (Example: John Smith OR John Smith and Mary Smith JT)

4.Street Address:

City:

State:

ZIP Code:

-

5.Company:

TRANSFER SPECIFICS

6.Total Shares to be transferred:

Transfer ALL Shares (All book entry and any certificated shares submitted)

DRS Book Entry Shares:

(Whole shares)

 

Certificated Shares:

Example: 120.000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

,

 

 

 

 

.

0

0

0

 

 

 

 

,

 

 

 

 

.

0

0

0

Plan Shares:

 

 

 

 

 

 

Cost Basis of Shares:

 

 

 

 

 

 

 

 

 

 

.

 

 

 

 

$

 

 

 

 

 

 

 

 

 

 

,

 

 

 

 

 

 

 

 

 

 

,

 

 

 

 

.

 

 

 

7.Your signature is REQUIRED:

IMPORTANT: If your!

shares are held in certificate form, the original certificate(s) must be submitted for your transfer to be completed.

Each registered owner must sign their name EXACTLY as it appears

Medallion Signature Guarantee

on the account. The authorized person(s) must sign in his/her

Signature(s) must have a Medallion Signature Guarantee from

legal capacity. The undersigned hereby irrevocably constitute and

a Commercial Bank, Trust Company, or Broker, if applicable.

appoint Broadridge as attorney to transfer the shares with full

 

power of substitution in the premises.

 

Signature: ______________________________________________

 

*Title: _________________________________________________

 

Signature: ______________________________________________

 

*Title: _________________________________________________

 

Date: __________________ Tel: (______)____________________

 

*The authorized person(s) must sign in his/her legal capacity.

 

Executor (Estate) / Trustee (Trust)

 

 

 

IMPORTANT: You must complete

!

 

both pages of this form.

 

Legal Transfer Form

NEW HOLDER/RECIPIENT INFORMATION

8.New Shareholder(s) Account Type - Check one:

Individual

 

Joint

Estate

 

Corporation

 

 

Transfer on Death

 

 

 

 

9.New Shareholder(s) Information:

Trust

 

Custodial

 

Tax-Exempt Charity

 

 

 

 

 

Other: ____________________________________________________________________

____________________________________________________________________

(Please explain)

Please indicate if this is a new account or existing account:

Company:

New

Existing

Account Number - if existing: (2-6 digits after the dash) New Account Registration: (First, MI, Last) Individual / Trustee / Custodial / Executor / Other

-

Name: (First, MI, Last) Joint Tenant / Co-Trustee / Minor / Beneficiary / Other (if applicable)

Tax ID/SSN:

SSN

EIN

Trust / Estate Name (if applicable):

Date of Trust (if applicable):

Street Address:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MM

 

DD

 

 

YYYY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

City:

DRS Book Entry Shares:

 

 

 

 

Plan Shares*:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

,

 

 

 

 

.

0

0

0

 

 

 

,

 

 

 

.

State:

ZIP Code:

-

* Please download and fill out an enrollment form to be included with your Transfer Request.

TAX PAYER ID CERTIFICATION (SUBSTITUTE W-9)

Please read the instructions carefully before completing the substitute W-9 form. All shareholders are required to sign and return this W-9 certification. If requested information is not known at time of transfer, or new owner is not available to sign, a W-9 form will be mailed to the new shareholder(s) once the shares are transferred. A new shareholder may also go online at www.shareholder.broadridge.com to print a W-9 form.

Your account may be subject to backup withholding, at the applicable rate, if you do not complete this substitute W-9 form.

New Shareholder’s Tax ID:

If you are exempt from backup withholding, check here

CERTIFICATION: Under penalties of perjury, I certify that: (1) The number shown on this form is my correct taxpayer identification number,

(2)I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the IRS that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and (3) I am a U.S. person (including U.S. resident alien).

Sign here: ______________________________________________________

Date: ________________________________________

Sign here: ______________________________________________________

Date: ________________________________________

(A second signature is required for a Joint Tenant Account)

Affidavit of Domicile

Broadridge Corporate Issuer Solutions

P.O. Box 1342

Brentwood, NY 11717-0718

Phone: (877) 830-4936

State of: ______________________________________________ County of: ________________________________________

Name of Stock (Issuer): ____________________________________________________________________________________

Name(s) of the Account: ________________________________ Name(s) of the Account: _______________________________

Deceased Holder’s Tax Identification Number (TIN) or Social Security Number: __________________________________________

I/We, the undersigned _________________________________________ being duly sworn, depose and say that (I/We) reside

at ___________________________________________________ in the state of ________________________________ am/are

_____________________________________ (describe your status such as Executive Administrator, Survivor in Joint Tenancy,

if a corporate fiduciary, show title of affiant and name of corporation) of __________________________________________

who died on the __________________________ day of _____________________, 20 ______ that at the time of death the

domicile (legal residency) of said decedent was at _____________________________________________________________

County of _______________________________ , State of ______________________________ that the decedent resided at

such address for ____________ years prior to death and was not a resident of any (other) State within the United States of

America at the time of death.

That any and all debts, taxes, legacies, and claims against the estate have been paid or provided for; that this affidavit is made for the purpose of securing the transfer or delivery of property owned by the decedent at the time of his/her death to a purchaser or the person or persons legally entitled thereto under the laws of the decedent’s domicile; and that any apparent inequality in distribution has been satisfied or provided for out of other assets in the estate.

Signature(s): (Executor, Administrator, or Survivor)

Place Notary Seal Here

____________________________________________________

 

____________________________________________________

 

____________________________________________________

Sworn to before me, a notary public, this ________________________ Day of ________________________, 20 __________

Notary Public Commission Expires: __________________________

Stop Release Letter

Broadridge Corporate Issuer Solutions

P.O. Box 1342

Brentwood, NY 11717-0718

Phone: (877) 830-4936

Issuer Name: _____________________________________________________________________________________________

Certificate number(s): _____________________________________________________________________________________

________________________________________________________________________________________________________

Number of Shares: _______________________________________________________________________________________

Name(s) of the Account: __________________________________________________________________________________

To Whom I May Concern,

The listed certificate(s) has/have been found. Please use this letter as authorization for Broadridge to release the restriction that has been placed on the certificate(s) which was/were previously reported as lost and/or stolen.

Sincerely,

Sign here: _______________________________________

Date: ____________________________________

Sign here: _______________________________________

Date: ____________________________________