Capex Form Details

Capex Form is a suite of cloud-based business applications that allows companies to manage their capital expenditures. The Capex Form team has been developing and refining the software for over 10 years, with the goal of providing an easy-to-use system that enables a company's management team to better predict upcoming needs and plan accordingly. The interface is color coded so users can quickly identify which form they need to fill out, as well as what information should be included in it. A variety of reports are provided within the application that will help managers make informed decisions about whether or not they want to invest more money into another project.

Before you decide to complete capex form, you'll want to know more in regards to the type of form you're going to work with.

QuestionAnswer
Form NameCapex Form
Form Length2 pages
Fillable?Yes
Fillable fields30
Avg. time to fill out6 min 34 sec
Other namescapital expenditure request form, capital expenditure format, capital request form, capex request form template excel

Form Preview Example

CapiTal Expenditure Request and Justification Form The Southern Baptist Theological Seminary

DEPARTMENT

______________________________________

 

Priority Rating_

 

 

1.

Critical

 

DIVISION

______________________________________

 

 

 

2.

Upgrade

 

 

 

 

 

CAPITAL EXPENDITURE REQUESTED:

 

3.

Desirable

 

 

 

 

 

 

 

(1)EQUIPMENT (Describe):

_____

_____

_____

_______________________________________________________________________________

_______________________________________________________________________________

A.Estimated cost of equipment $ ______________________________________________

B.

Was an estimate of cost submitted by vendor?

____

Yes

____

No

C.If yes, attach a copy of estimate to Request form.

D.

Does this machine replace another machine?

____

 

Yes

____

No

 

 

E.

If yes, what is the proposed disposition of the old machine?

____

Trade

____

Surplus

F.Age of old machine _____ Years

(2)LAND PURCHASE, BUILDING ADDITION, OR BUILDING IMPROVEMENT (Describe):

_______________________________________________________________________________

_______________________________________________________________________________

A.Estimated cost for project $ _________________________________________________

B.

Was an estimate of cost submitted by a vendor?

____

 

Yes

____

No

C.If yes, attach a copy of estimate to Request form.

JUSTIFICATION FOR ABOVE REQUEST

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

 

 

Requested by: _________________________________________

Date: _______________________

 

 

 

 

 

(Name and Title)

 

 

 

 

 

 

 

Approved by: __________________________________________

Date: _______________________

 

 

 

 

(Department Head or Dean Signature)

 

 

 

 

 

 

 

Approved by: __________________________________________

Date: _______________________

 

 

 

 

 

(Director of Procurement)

 

 

 

 

 

 

 

Approved by: __________________________________________

Date: _______________________

 

 

 

(Senior Vice President of Institutional Administration)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

For Internal Use Only

 

 

 

 

 

 

Date

 

 

 

 

Project Number Assigned:

 

____________________________________

 

_________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Capital Account Number Assigned:

 

____________________________________

 

_________

 

 

 

 

Email Notification Sent To:

 

 

____________________________________

 

_________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions: Capital Expenditure Request and

Justification Form

DEPARTMENT

Name of the specific department making the request.

DIVISION

Name of department’s organizational location:

 

Academic Administration

 

Institutional Administration

 

Institutional Relations

IMPORTANT!

Budget Managers are expected to anticipate needs for their departments prior to the

 

annual budget approval process. Future capital needs should be planned for and

 

incorporated during the annual budget request.

 

 

PRIORITY 1:

CRITICAL – Required to prevent a critical reduction in service, operating efficiency,

 

economy, and/or safety; to protect valuable property; and/or comply with insurance

 

or code requirements.

PRIORITY 2:

UPGRADE – Required for significant upgrade in service, operating efficiency,

 

economy and/or safety of current operations.

PRIORITY 3:

DESIRABLE – Required to introduce desirable, but optional new service, program,

 

faculty or staff, or to make small improvements in operating efficiency, economy

 

and/or safety.

 

 

“CAPITAL EXPENDITURE REQUESTED” EXPLANATION

(1)How is equipment defined?

Any item(s) not affixed to a building or land. Includes computer items, vehicles, furniture, etc.

A.Estimated cost for project

Total cost of acquiring and placing the equipment in service, including shipping, installation, consulting, training and other direct costs.

B.Was an estimate of cost submitted by a vendor?

Although helpful, quotes are not required as a part of the request for capital expenditure process. If the request is approved, the following schedule should be adhered to for securing quotes.

$2,500 or above requires three (3) quotes

$10,000+ requires the RFP process

E.What is the proposed disposition of the old machine?

If the old equipment is traded in to receive a lower price on the purchase of new equipment check "Trade" box. If not check "Surplus" box and contact Central Stores for removal.

(2)Land Purchase, Building Addition, or Major Improvement

Includes any new independent, habitable structures, additions or renovations of existing habitable structures, and furnishings and equipment which are permanently affixed to a habitable structure.

A.Estimated cost for project

Include shipping, installation, consulting and all other costs directly associated with acquiring the improvement and placing it in service.

B.Was an estimate of cost submitted by a vendor? See explanation on (1) Equipment.

Routing and approval process: Send request, signed by department budget manager, along with any

explanatory attachments to: Office of Procurement Sampey Hall, Room 4103

How to Edit Capex Form

Our PDF editor enables you to complete documents. You won't need to perform much to update capital request form template excel forms. Basically check out all of these steps.

Step 1: Discover the button "Get Form Here" and then click it.

Step 2: Now you are going to be on your document edit page. You can include, transform, highlight, check, cross, add or delete fields or phrases.

Type in the data demanded by the software to prepare the file.

part 1 to filling out capital expenditure request form template excel

Provide the demanded data in JUSTIFICATION FOR ABOVE REQUEST, Requested by: , Date: , (Name and Title), Approved by: , Date: , (Department Head or Dean Signature), Approved by: , Date: , (Director of Procurement), Approved by: , Date: , (Senior Vice President of, For Internal Use Only, and Project Number Assigned: part.

Filling in capital expenditure request form template excel stage 2

Step 3: As soon as you click the Done button, your completed file is conveniently exportable to every of your devices. Alternatively, you may deliver it by using mail.

Step 4: Make duplicates of your file - it may help you remain away from upcoming issues. And don't be concerned - we are not meant to share or look at the information you have.