How to Fill Out the Certificate of No Change Form
Follow these steps to complete the Certificate of No Change form accurately and avoid common mistakes.
Step 1: Review Your Previous Filing
Before you start, access your most recent vendor questionnaire and any related documents. Confirm that no information has changed since your last submission. If any details have been updated, you cannot use this form and must file a new vendor questionnaire instead.
Step 2: Complete the Required Fields
Fill in your entity name, address, and contact information. Enter the contract or request number associated with your filing. Double-check every field for accuracy, as incomplete forms will be rejected.
Step 3: Sign and Notarize the Form
An authorized representative must sign the certification statement. The signature confirms that all information from prior questionnaires remains accurate and complete. Take the form to a licensed notary public to have it notarized before submission.
Step 4: Print and Submit Two Originals
Print two original copies of the completed form. Do not submit photocopies, as only originals are accepted. Mail both copies to the requesting agency, or to MOCS if instructed to do so.
Common Mistakes to Avoid
Submitting only one copy instead of two is a frequent error. Another common issue is forgetting to get the form notarized before mailing it. Make sure to verify that no information has changed before using this form. If any details are outdated, submit an updated vendor questionnaire instead.
Frequently Asked Questions
What is the Certificate of No Change form used for?
This form certifies that a vendor's previously submitted information to the City of New York has not changed. It is required for vendors who want to maintain their eligibility for city contract awards without filing a completely new questionnaire.
Who needs to file this form?
Any vendor or entity that has an active contract with the City of New York, or is seeking a new contract, may be asked to submit this certification. The requesting agency will notify vendors when the form is due.
How long is the certification valid?
The Certificate of No Change is typically valid for 90 days from the date of notarization. After that period, vendors may need to submit a new certification or file updated questionnaires depending on the requirements of their contract.
Can I submit the form electronically?
Some NYC agencies accept electronic submissions through the PASSPort system. Check with the requesting agency about their specific submission requirements and whether electronic filing is available for your contract.