Army Request for Services Contract Approval Form

Enter the Project Name for Contract/Task Order (indicate if this is for Base Year/Modification).

Enter the Name of HQDA Principal, Army Command, Army Service Component Command, or Direct Reporting Organization.

Enter the Dates and Cost of Requested Period of Performance (POP) Contract Duration (base year including option years).

Enter the Base Year Cost, Option Year 1 Cost, Option Year 2 Cost, Option Year 3 Cost, Option Year 4 Cost, Option Year 5 Cost and Total Project Cost.

Enter the Estimated CFTEs, the Labor Cost for Requested POP, and the Contract or Delivery/Task Order #.

Enter the Unit Identification Code (UIC).

Enter AMSCO and MDEP.

A CFTE is calculated by dividing the total direct labor hours by 2087. Calculations will be rounded to the one-hundredth (.xx) decimal level.

Sign or initial under I approve and certify that, or under I disapprove. I approve and certify that: 1) this requirement does not include inherently governmental functions; 2) in the case of work closely associated with inherently governmental functions or non-competitive contracts, special consideration has been given to using Federal Government employees; 3) this requirement does not include unauthorized personal services, either in the way the work statement is written or in the way the contract operates; 4) this contract (check the applicable box):

a) has been reported in the Contract Manpower Reporting Application (CMRA); b) has not been reported in CMRA, and an explanation is enclosed; c) the CMRA reporting requirement has been included in the statement of work for this new requirement; d) has not been reported in CMRA, because it is Civil Works funded and is exempt from CMRA reporting; 5) the workload for this requirement has been validated using an accepted form of analysis and the contract requirement has been documented in the Panel for Documentation of Contractors module of CMRA; 6) sufficiently trained and experienced officials (including, but not limited to, Contracting Officer's Representatives) are available within the agency to manage and oversee the contract administration function and evaluate the contractor work product.

Enter Name / Rank / Position and Date, and sign Signature.

Under Worksheets prepared by, enter the Date.

All the sections of Worksheet A must be filled out and are designed to help determine whether or not a function is inherently governmental in nature. Answer “Yes” or “No” to the questions that apply, based on the work statement and the way the contract is performed. A “Yes” response to any of the questions indicates that the function must be performed in-house and may not be contracted.

A designation of closely associated with inherently governmental does not preclude from contracting for a function, but does require additional oversight, as well as special consideration for in-sourcing.

If the answer to any of the prior questions, 1-23, is “Yes” and the answer to any of the following question, 24-26, is “No,” then the function may not be contracted.

On Worksheet H, please document the special consideration you gave to having in-house civilian employees perform the function.

Answering “Yes” to questions 2-9 may indicate a personal service and special scrutiny should be given to contracted functions for which any/all such items have been selected in order to avoid a personal services contract. A “Yes” answer to question 1, however, indicates a personal service and precludes contracting for that function.

Answering “Yes” to any of questions 10-14 indicates the statutory exception that allows a personal services contract. Select “N/A” either if you do not have a personal services contract and/or if none of the exceptions apply.

See Worksheet H for further instructions.

An answer of either “Yes” or “No” to question 1 does not preclude contracting. However, an explanation of the special consideration given to in-sourcing must be documented on Worksheet H.

A “No” answer to question 2 precludes contracting until such time as the requiring activity has taken steps to mitigate the conflict of interest.

A “Yes” response to questions 1-4 may make contracting this function prohibited and agencies are recommended to discuss the issue with their employment and personnel law advisor and their contract law advisor. A “Yes” answer to either or both of questions 5 and 6 indicates that contracting is not allowed.

Answering “Yes” to questions 1-3 may indicate a critical function. If the function is critical, you must be able to answer "yes" to items 4 and 5 in order to contract the function.

Security and/or firefighting functions may not be contracted unless they qualify for certain statutory exceptions. If the answer to question 1 is “Yes,” then answer the subsequent questions to determine if one of the exceptions is applicable. If there are no applicable exceptions, then the function may not be contracted.

If the answer to question 2 is “Yes” and the answer to question 2a is “No,” then contracting is not allowed.

If the answer to questions 3a, 3b, 3c, or 4 is “Yes,” then contracting is not allowed.

In A, enter a brief description of the work the contractor will perform.

In B, for work which is closely associated with inherently governmental functions (Worksheet B), explain: 1) how special consideration was given to using in-house governmental personnel, and 2) how the risk of contractors performing inherently governmental functions will be eliminated.

In C, for work with personal services indicators ("yes" answers to any of items 1 through 9 on Worksheet C), please explain how the contract will be administered and performed in a way that does not constitute a personal service.

In D, for work which is a Critical Function (Worksheet F), describe: 1.) steps the requiring activity will take to maintain internal control over missions and operations considering the factors outlined on Worksheet F and 2.) explain how special consideration was given to using in-house civilian personnel.

The RSCA form need not be used when options exercised, provided that there are no changes in the terms, conditions, scope of work or level of effort and provided that an RSCA form was completed when the contract was originally awarded. However, the RSCA business process must still be used when contracts are modified and when task orders, purchase orders or delivery orders are issued.

The following do not require the RSCA: Manufacturing/production contracts; Off-the-shelf software; Construction projects funded using Military Construction Army funds (however, repairs, maintenance, construction, and demolition projects that utilize Operations and Maintenance funds do require the Form); Help desk and customer service support incidental to equipment or off-the-shelf software purchases; Software licensing agreements and updates (customized software development, maintenance, and upgrades, however, are considered services); Manufacturer's warranties (extended maintenance/repair beyond the standard manufacturer's warranty, however, is considered a service requiring the RSCA); Delivery services incidental to a supply purchase; Rental of equipment; Rental of hotel rooms; Purchases using a government credit card. May 2017 version 2 (Previous versions are obsolete.)