Crops Record Form – Fill Out and Use This PDF

Crops Record Form PDF Details

The Crops Record form covers eight main categories for farmers growing combinable crops. Use it to document your activities and prove compliance with the Assured Combinable Crops Scheme (ACC Scheme). This form is one of the most thorough crop record tools available for UK farm management.

• General records - contact details and spray operator certifications
• Grain storage - storage conditions, capacity, and grain quality checks
• Chemical applications - pesticide, fertilizer, and treatment records
• Granular dust handling - procedures during grain processing
• Moisture and temperature logging - date-stamped readings per storage unit
• Rodent control - bait placement locations and inspection dates
• Emergency contacts - key contacts and contingency plan steps
• Pesticide inventory - on-site product storage records and safety data

What Records Does This Form Include?

The form begins with general records. These include your contact details and certifications for spray operators. The next section covers grain storage. You enter storage conditions, capacity, and grain quality checks here. A separate section records all chemical applications. List each pesticide, fertilizer, and treatment you apply to your crops. Another section tracks granular dust handling procedures during grain processing.

How Do You Track Grain Quality After Harvest?

The crops record form has dedicated rows for moisture meters and temperature probes. You log each reading with a date and location. These readings help you catch quality problems early. Poor grain storage conditions can lead to mycotoxin contamination and spoilage losses. The form includes a mycotoxin risk assessment to document your prevention steps. Inspectors expect completed risk assessments for the previous 12 months during a standard ACC Scheme audit.

What Safety Sections Are in the Crops Record Form?

Three safety sections are part of this form. The rodent control log tracks bait placement and check dates. The emergency contact section lists your key contacts and a contingency plan. A pesticide inventory tracks what products you store on site. A complaint log records any issues raised by neighbours or inspectors. These sections protect your farm from liability.

The form also includes a fertilizer storage self-assessment and a grain store risk assessment. These two checklists are required for ACC Scheme certification. An appendix guides you on calculating spray buffer zones to protect waterways and wildlife habitats.

How Long Must You Keep Crops Records?

UK farmers supplying grain under the ACC Scheme must retain complete records for at least five years. The scheme covers more than 20,000 registered growers across the United Kingdom. Inspectors audit a sample of participants each season and can request records at short notice. Every field operation should be logged within 48 hours of completion to stay within scheme guidelines.

The record book aligns with Red Tractor Assurance requirements, which most UK grain buyers and merchants now require as a minimum standard. A well-maintained record is the most reliable way to pass a farm assurance audit without delays.

For more crop management tools, view our crop scouting report template. See also our pesticide safety training form for spray operator qualification records. Agricultural producers may also need the agricultural registration form for land use documentation. Land tenants can refer to our farm lease agreement form for documenting their tenancy terms.