Da Form 680 1 – Fill Out and Use This PDF

National Guard Regulation 680-1

Personnel Information Systems

Personnel

Assets

Attendance and

Accounting

National Guard Bureau

Arlington, VA 22204-1382

3 May 2012

UNCLASSIFIED

*NGR 680-1

3 May 2012

General

Contents -- Continued

Purpose • 1-1

References • 1-2

Explanation of abbreviations and terms • 1-3

Responsibilities • 1-4

Accountability of personnel assets • 1-5

Procedures for accessing MyUnitPay • 1-6

Privacy Act requirements • 1-7

Chapter 2

Attendance Performance and Accounting

Purpose • 2-1

Establish an account • 2-2

Create a drill calendar • 2-3

Create the DA Form 1379 • 2-4

Record unit training period participation • 2-5

Record additional training period participation • 2-6

Record inactive duty funeral honors participation • 2-7

Record annual training participation • 2-8

Record active service for operational support and training • 2-9

Rescheduled training in concert with active service periods • 2-10

Inactive duty performance certificate • 2-11

Disposition of DA Form 1379 • 2-12

Reports • 2-13

State active duty • 2-14

Appendixes

A.References

B.Internal Control Evaluation Checklist

C.Training and Retirement Category Designators, and Attendance, Absence, and Performance Codes

D.Attendance Entry Requirements

E.Absence Entry Requirements

F.Loss Entry Requirements

G.Change in Status, Performance of Training, and Active Service Entry Requirements

H.Additional, Equivalent, and Rescheduled Training, and Funeral Honors Duty Entry Requirements

I.Injury and Illness Entry Requirements

J.Attached Personnel Entry Requirements

K.Miscellaneous Changes Entry Requirements

L.Unit Administrative Remarks and Certification of Participation

M.Inactive Duty Performance Certificate

Table List

Table 2-1: Inactive duty type duty codes

Table C-1: Training and retirement category (TRC) designators

ii

3 May 2012	* NGR 680-1
Table C-2:	Attendance, absence, and performance codes
Table C-2:	Attendance, absence, and performance codes -- continued
Table C-2:	Attendance, absence, and performance codes -- continued
Table D-1:	Types of attendance codes and descriptions
Table E-1:	Absence entry requirements
Table F-1:	Loss entry requirements
Table G-1:	Change in status, performance of training, and active service entry requirements
Table H-1:	Additional, equivalent, and rescheduled training, and funeral honors duty entry requirements
Table I-1:	Injury and illness entry requirements
Table J-1:	Attached personnel entry requirements
Table K-1:	Miscellaneous changes entry requirements
Table L-1:	Unit administrative remarks and certification of participation
Figure List
Figure B-1.	Internal control evaluation checklist
Figure D-1.	Sample entries of attendance codes and supporting remarks
Figure E-1.	Sample entries of absence codes and supporting remarks
Figure E-1.	Sample entries of absence codes and supporting remarks -- continued
Figure E-1.	Sample entries of absence codes and supporting remarks -- continued
Figure F-1.	Sample entries for recording losses and attendance entry requirements
Figure G-1.	Sample entries for recording change of status, performance of training, and active service entry
	requirements
Figure H-1.	Sample entries for recording additional, equivalent, and rescheduled training, and funeral honors duty
	entry requirements
Figure H-1.	Sample entries for recording additional, equivalent, and rescheduled training, and funeral honors duty
	entry requirements -- continued
Figure I-1.	Sample entries for recording injury and illness remarks, and attendance credit codes
Figure I-1.	Sample entries for recording injury and illness remarks, and attendance credit codes -- continued
Figure J-1.	Sample entries for recording attached personnel remarks and attendance codes
Figure K-1.	Sample entries for recording miscellaneous change remarks and attendance credit codes
Figure L-1.	Sample entries for unit administrative remarks and certification of participation
Figure M-1.	Example, Inactive Duty Performance Certificate
Glossary

iii

*NGR 680-1

3 May 2012

This page intentionally left blank.

iv

3 May 2012

*NGR 680-1

Chapter 1

General

1-1. Purpose

This regulation prescribes policies, procedures, and responsibilities for attendance accounting and performance reporting of all military personnel in the Army National Guard (ARNG). The procedures prescribed in this regulation are considered the minimum required for the proper accounting of personnel and attendance for pay or retirement point purposes. Additional requirements imposed by State military authorities cannot be used to support additional Federal staffing.

1-2. References

Required and related publications and prescribed and referenced forms are listed in appendix A.

1-3. Explanation of abbreviations and terms

Abbreviations and special terms used in this regulation are explained in the glossary.

1-4. Responsibilities

a. SIDPERS-ARNG Interface Branch Chief (SIB Chief) will--

(1)Maintain data in SIDPERS on all members of the Army National Guard of the State.

(2)Schedule SIDPERS updates with the United States Property and Fiscal Officer (USPFO) Data Processing Installation (DPI) and resolve any discrepancies on a daily basis or after updates are processed.

(3)Initiate the DA Form 1379 (US Army Reserve Components Unit Record of Reserve Training) as the tool for use in accountability and other actions for all members of the ARNG as prescribed in this regulation.

b. Unit commanders will--

(1)Account for all assigned and attached personnel including members assigned to the Inactive Army National Guard (ING).

(2)Initiate follow-up action through the SIB when required documentation was submitted but did not result in a change to data on the DA Form 1379.

(3)Monitor Soldiers not listed on the DA Form 1379 and add them to the DA Form 1379 to ensure payment for authorized training periods.

(4)Review Reserve Component, Training, Pay, and Retirement Categories to ensure proper pay status.

(5)Ensure all historical entries listed in appendixes F through L are annotated on the DA Form 1379.

c. USPFO’s will ensure federal funds are available and release Inactive Duty Training (IDT) transactions for payment.

1-5. Accountability of personnel assets

For the purposes of accounting for all ARNG personnel assets:

a. Accountable strength includes all Soldiers assigned to ARNG units except those assigned to the ING of their units.

b. Members of the ARNG on AT, ADT, FTNGD for Training and for Operational Support, AGR or other tours of active service, all of which are either AD under Title 10 or FTNGD under Title 32, are part of the accountable strength of the ARNG unit of assignment. This does not include those on extended active duty in the strength of the Army and those called or ordered into active Federal service all of which is under Title 10, U.S. Code.

c. Attached personnel are accountable in the strength of the ARNG units to which they are assigned.

d. Personnel transferred to the ING of their units remain in the ARNG but are lost to the accountable strength IAW NGR 614-1. They will continue to appear on the DA Form 1379 for command and control purposes while they are assigned to the ING of their units.

e.Soldiers on active duty or full-time National Guard duty who exceed 1,095 days in the previous 1,460 days will count against the active duty or full-time National Guard duty strength of the ARNG for operational support as stated in 10 USC 115(a).

1-6. Procedures for accessing MyUnitPay

Personnel approved to access MyUnitPay, as explained in paragraph 2-2a below, can access the National Guard Bureau (NGB) web site at https://ngrcc2-unitpay.ngb.ng.ds.army.mil using a government computer with a Common Access Card (CAC). They will have access to data on all Soldiers assigned to their units. Authorized

1

*NGR 680-1

3 May 2012

users may electronically generate the form, record attendance and absence codes, enter unit remarks, and electronically submit DA Form 1379 through the USPFO to Defense Finance and Accounting Services (DFAS). Reporting will include paid and nonpaid IDT, Inactive Duty Funeral Honors (IDFH), Active Duty (AD) and full- time National Guard duty (FTNGD), plus additional tasks pertaining to Soldier pay.

1-7. Privacy Act requirements

Managers and users of personnel assets attendance and accounting information and will comply with DoD 5400.7-R DoD Freedom of Information Act Program and AR 340-21, The Army Privacy Program and ensure all records are protected. Specifically, this pertains to the personally identifiable information (PII) such as full name, SSN, dates of birth, home addresses and personal telephone numbers, family member information, and any other protected information used in documents prescribed or mentioned in this regulation.

Chapter 2

Attendance Performance and Accounting

2-1. Purpose

The DA Form 1379 is the electronic means to record a unit’s IDT attendance, absences, and other related personnel, pay, and performance remarks, plus certain unit actions. The DA Form 1379 is not a source document to add, change, or delete information on the SIDPERS database. The report contains selected personnel data for all accountable personnel assets and Soldiers separated from the ARNG. The DA Form 1379 is used--

a. For personnel accounting purposes.

b.To record training and duty attendance and absence codes for paid and non-paid duties and training.

c. As a substantiating document to support pay actions in DJMS-RC and non-paid retirement points in RPAM. d. As a historic reference to unit activities as prescribed by appendixes F through L.

2-2. Establish an account

a. To request access to MyUnitPay, commanders and their designated users will submit DD Form 2875 (System Authorization Access Request (SAAR)) through the State DCSIM and USPFO Military Pay Section to CNGB (ARNG-RMC-F), ATTN: MyUnitPay Team for approval to access MyUnitPay. The MyUnitPay Team will assign each user a login ID and temporary password and instruct users to change their passwords before using MyUnitPay.

b. MyUnitPay users should download the User Manual, slides, help feature, and other maintenance screens from the site to familiarize themselves with the system and for ease of use as references.

2-3. Create a drill calendar

Create a drill calendar in MyUnitPay for each unit by entering the drill date(s) for the fiscal year (FY) from the approved yearly training calendar. Changes to the drill calendar may then be posted in MyUnitPay when approved. After creating the drill calendar, the user can select and query a scheduled Multiple Unit Training Period (MUTP) to verify dates are accurate before creating the DA Form 1379. Detailed guidance on how to create the drill calendar is in the User Manual.

2-4. Create the DA Form 1379

The SIDPERS Interface Branch (SIB) will create, change, or delete a unit file in SIDPERS based on unit organization actions by the JFHQ-State G-3 to establish, change, or disestablish a unit, and notify the USPFO Military Pay Section of the action. The SIDPERS Organization File enables the SIB to assign each member of the unit to an authorized position by paragraph and line number. This will enable authorized users of MyUnitPay to create DA Forms 1379 for their units on demand as follows.

a. Create an Initial DA Form 1379:

(1)When a new UPC is added based on --

(a)Extension of Temporary Federal Recognition, or;

(b)The unit is redesignated, consolidated, or there is a change of station of more than 50 miles where 50 percent or a lesser percentage of the assigned personnel relocate with the unit, as defined in NGR 10-1, or;

(c)The unit returns to State control after being relieved from active service.

2

3 May 2012

* NGR 680-1

(2)To cover the period from 0001 hours of the day granted Federal recognition, or the effective date of conversion, reorganization, redesignation, consolidation, or change of station, to 2400 hours on the day of the last scheduled UTP of that month.

(3)And maintain records IAW paragraph 2-12.

b. Periodically create DA Form 1379 to report training listed in the drill calendar plus other activities. The system will pre-populate the DA Form 1379 with all members assigned and attached to the units selected. Use the New Accession feature in M yUnitPay to enter the names of assigned and attached Soldiers whose information was not pre-populated because they have not yet been entered into SIDPERS.

c. Create a Final DA Form 1379:

(1)When a UPC is to be changed or deleted based on --

(a)Withdrawal of temporary or permanent Federal recognition, or;

(b)The unit is redesignated or consolidated, or there is a change of station of over 50 miles where 50 percent or a lesser percentage of the assigned personnel move with the unit has a change in status as defined in NGR 10-1, or;

(c)The entire unit is ordered into active Federal service.

(2)To cover the period from the day after the last scheduled UTP and ending at 2400 hours on the effective date of withdrawal of Federal recognition, or the day prior to conversion, redesignation or consolidation.

(3)By entering FINAL REPORT in the Remarks Section. (Note: The final DA Form 1379 will not be

blank.

(4)And maintain records IAW paragraph 2-12.

2-5. Record unit training period participation

a.Record inactive duty attendance and absence codes with required remarks for Soldiers listed on the DA Form 1379. Attendance and absence codes for inactive duty are in appendix C. Instructions for processing additional individual training periods are in paragraph 2-6 and Inactive Duty Funeral Honors (IDFH) are in paragraph 2-7.

b. Enter, update, and delete remarks for a specific UIC or period in the Unit Remarks Section for significant training performed by the unit, such as section training or Weapons Qualification on the reported date(s). When the user closes the DA Form 1379, in MyUnitPay, the system will produce the K Transmittal Letter (K-TL), which is the DA Form 1379. The DA Form 1379 at this point is referred to in MyUnitPay as the Certificate of Performance.

c. The commander or senior Soldier present will sign the Certificate of Performance (DA Form 1379) when all supporting documents are attached.

d. All training must be authorized through the issuance of written orders, memoranda, unit training schedules,

or other document prescribed by the State in advance of the start of training IAW NGR 350-1 or other directive. Prepare an Inactive Duty Performance Certificate as shown in appendix M to document each Soldier’s training or

duty status for the type of training or duty performed when the Soldier is not at their primary unit training site for the scheduled unit training. States are authorized to modify the Inactive Duty Performance Certificate. Record only one type of training or duty on each certificate. Abbreviations, titles, and codes for Inactive Duty are shown in table 2-1.

e.Equivalent Training Periods (ETPs), Rescheduled Training Periods (RSTPs), and Additional Unit Training Periods (AUTPs) are recorded on the DA Form 1379 as follows:

(1)Enter attendance codes in the Performance Date and Period column beside the attendance code for the regularly scheduled UTA.

(2)For RSTPs and AUTPs that were performed, entered into MyUnitPay, and processed and paid by NGB before the scheduled training, the information will appear on the DA Form 1379 beside the attendance code for the regularly scheduled training period.

(3)For ETPs, RSTPs, and AUTPs performed after the unit training period(s), the unit representative will enter a remark that the training was performed. That information will appear on the unit’s next DA Form 1379.

(4)Example remarks for RSTPs, ETPs and AUTPs are in appendix H.

(5)RSTPs may be performed before or after the regularly scheduled training. RSTPs must, IAW

32 USC 502(b), be performed during a window of 90 consecutive days which opens when the first Soldier of the unit performs the first UTP or RSTP for the regularly scheduled training period(s).

(6)A Soldier may not perform more than four Equivalent Training Periods in a fiscal year as stated in 37 USC 206(e). ETPs will be performed in uniform within 60 days after the scheduled training periods.

f.Enter appropriate remarks on the DA Form 1379 for both paid and non-paid active duty and FTNGD performed IAW appendixes G and H.

g.Example remarks for inactive duty training, active duty and FTNGD are in appendixes G and H.

3

*NGR 680-1

3 May 2012

h.The commander or senior Soldier present will sign the Inactive Duty Performance Certificate and direct that the information be entered into MyUnitPay using the J Transmittal Letter (J-TL) once the training or duty is completed. The unit will forward a copy of the Inactive Duty Performance Certificate to the RPAM administrator when it has remarks of training or duty that was performed in a non-paid status.

i.The system will produce the Certificate of Performance when the user closes the J-TL in MyUnitPay. The commander or senior Soldier present will sign the Certificate of Performance and file it with the supporting documents for the DA Form 1379.

Table 2-1

Inactive duty type codes

	Code	Meaning
		Inactive duty for unit training
	11	UTP - Unit Training Period (includes also Multiple Unit Training Period (MUTP), Rescheduled
		Training Period (RSTP)for UTP/MUTP (pay status only)
	21	ETP - Equivalent Training Period

Inactive duty for additional unit training

41AUTP - Additional Unit Training Period

42AUTP - Jump Proficiency Additional Unit Training Period

	Inactive duty for additional individual training
31	AFTP - Additional Flying and Flight Training Period

51ATP - Junior Leader Training for Civil Disturbance (JLTCD)

61ATP - Nuclear Weapons Surety Readiness Proficiency Period

71RMP - Readiness Management Period (Training Support)

81ATP - Additional Training Period

82ATP - Additional Simulation Training Period (ASTP)

91RMP - Readiness Management Period (Management Support)

	Inactive duty for funeral honors
44	IDFH – Inactive Duty Funeral Honors

2-6. Record additional training period participation

a. All training must be authorized through the issuance of written orders, memoranda, unit training schedules,

or other document prescribed by the State in advance of the start of training IAW NGR 350-1 or other directive. Prepare an Inactive Duty Performance Certificate as shown in appendix M to document each Soldier’s training or

duty status for the type of training or duty performed when the Soldier is not at their primary unit training site for the scheduled unit training. States are authorized to modify the Inactive Duty Performance Certificate. Only one type of training or duty will be recorded on each certificate. Abbreviations, titles, and codes for Inactive Duty are shown in table 2-1.

b.ATPs performed before the scheduled training that were entered into MyUnitPay, processed, and paid by DJMS-RC before the scheduled unit training periods will appear on the DA Form 1379.

c.For ATPs performed after the unit training period, the unit representative will enter a remark that duty was performed. That information will appear on the unit’s next DA Form 1379.

d.Enter appropriate remarks on the DA Form 1379 for both paid and non-paid ATPs performed.

e.Example remarks for ATPs are in appendix H.

f.The commander or senior Soldier present will sign the Certificate of Performance and direct that the information be entered into MyUnitPay using the J Transmittal Letter (J-TL) as soon as is practicable after the training or duty is completed. The unit will forward a copy of the Inactive Duty Performance Certificate to the RPAM administrator, when it has remarks that duty was performed in a non-paid status.

g.The system will produce the Certificate of Performance when the user closes the J Transmittal Letter J-TL in MyUnitPay. The commander or senior Soldier present will sign the Certificate of Performance and file it with all supporting documents with the DA Form 1379.

4