Dasny Certified Payroll Form – Fill Out and Use This PDF

The DASNY Certified Payroll Form serves as a crucial document required for contractors or subcontractors, documenting detailed employee wage information on a weekly basis. It captures a multitude of data, including the worker's name, address, last four digits of their Social Security Number, job classification, hours worked each day, along with the calculation of gross wages, deductions, and the net amount paid for the week. To ensure compliance with the required standards, it’s essential for contractors to fill out and submit this form accurately. Click the button below to fill out the form.

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DASNY Certified Payroll PDF Details

Managing payroll compliance on Dormitory Authority of the State of New York (DASNY) projects requires contractors and subcontractors to submit accurate weekly payroll records using this standardized form. Under New York Labor Law Article 8, all workers on public works projects funded or administered by DASNY must receive prevailing wages and applicable supplements, and the certified payroll form is the official mechanism for proving that compliance week by week.

The form captures two categories of information. The first identifies the contracting entity: the contractor or subcontractor name, business address, project name and location, payroll period start and end dates, and the DASNY project number. The second is a detailed employee roster covering each worker who was on the job during that pay period. For every employee, contractors must record the full name, home address, last four digits of the Social Security Number (for identification while protecting confidentiality), exact job classification, and the applicable prevailing wage rate tied to that classification and the project county.

Hours and wages are recorded in detail. Each worker's hours are broken down by day of the week, with straight-time hours and overtime hours listed separately. Gross wages are calculated by multiplying straight-time hours by the prevailing wage rate and adding the overtime premium (typically 1.5 times the base rate) for any hours beyond 8 in a single day or 40 in the week. The form then itemizes every deduction taken, including federal income tax withholding, state income tax withholding, FICA contributions (Social Security and Medicare), union dues, and any other authorized deductions. The net wages column shows what was actually paid, which must equal gross wages minus all listed deductions.

At the bottom of the form, an authorized signatory, typically an officer or payroll administrator of the contracting firm, must sign a certification statement. This statement attests under penalty of law that the payroll records are correct and complete and that the wages paid are not less than the applicable prevailing rates. False certification can result in criminal charges under New York Labor Law in addition to civil penalties.

Certified payrolls must be submitted to DASNY on a weekly basis throughout the life of the contract. Most DASNY project specifications require submission within seven days of the close of each payroll period. Contractors must retain copies of all submitted payroll records for at least three years after project completion, as DASNY reserves the right to audit records at any time. Failure to submit payrolls, or submission of incomplete or inaccurate records, can result in withholding of contract payments and debarment from future public works projects.

Contractors working on federally assisted DASNY projects alongside state-funded scopes may also need to complete the WH-347 certified payroll form, the federal equivalent required under the Davis-Bacon Act. Those working on other state agency projects may encounter the standard certified payroll form used more broadly across New York public works. Contractors engaged in New Jersey public projects may also need the NJEDA certified payroll form.

Question	Answer
Form Name	DASNY Certified Payroll Form
Form Length	1 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	15 sec
Other names	CCPF dasny certified payroll form
Issuing Authority	DASNY (Dormitory Authority of the State of New York)
Reporting Frequency	Weekly
Applicable Law	New York Labor Law Article 8
Related Federal Form	WH-347 (Davis-Bacon Act)
Retention Period	3 years after project completion
State	New York

How to Edit Dasny Certified Payroll Form Online for Free

Any time you need to complete a DASNY payroll report, you can use FormsPal's online PDF editor without downloading or installing any software. Our tool is constantly updated to provide the best editing experience, and getting started takes only seconds. Follow the steps below:

Step 1: Open the PDF doc inside our editor by clicking on the "Get Form Button" above on this webpage.

Step 2: With our state-of-the-art PDF tool, it's possible to accomplish more than simply complete blank form fields. Try all the functions and make your forms look professional with customized text, or fine-tune the original input to perfection, all accompanied by an ability to incorporate photos and sign it off.

When it comes to blanks of this particular document, here is what you should do:

1. Start at the top of the form and enter the contractor or subcontractor name, business address, project name, project location, and the DASNY project number. Enter the payroll period dates (the week start and end dates) in the designated fields. Complete all fields in this header section before moving to the employee roster below it.

Stage 1 of completing the DASNY payroll form online

2. Once the header is complete, fill in the employee roster section. Add one row per worker who was employed on the project during the payroll period. Include each worker's name, home address, last four SSN digits, and job classification. Record daily hours worked (including any overtime hours) and calculate gross wages for straight-time and overtime separately. List all deductions and enter the net pay amount.

Stage 2 of filling out the DASNY payroll form sections

Pay close attention to the job classification field when entering each worker. Misclassifying a laborer as a helper, or vice versa, is one of the most common errors flagged during DASNY payroll audits and can trigger payment withholding.

Step 3: Once you have reviewed all details, click "Done" to complete your form. After starting a free trial account, it will be possible to download the completed form or email it directly. The PDF will also be saved in your personal account menu. FormsPal does not share any information you enter while filling out forms.

Key Fields on the DASNY Payroll Form

Payroll Period: Record the exact start and end dates of the pay week covered. DASNY typically requires certified payrolls to be submitted within seven days of the close of each payroll period. Missing the submission deadline can result in withheld contract payments.

Job Classification: Use the exact classification from the applicable prevailing wage schedule issued by the New York State Department of Labor. Each trade and county combination has a specific wage rate. Common classifications include Carpenter, Laborer, Mason, Electrician, Operating Engineer, and Plumber. Using a lower-paying classification than the work actually performed is a violation of prevailing wage law.

Overtime Hours: New York Labor Law defines overtime on public works projects as any hours worked beyond 8 in a single day or beyond 40 in a week, whichever triggers first. Overtime is paid at one and one-half times the base prevailing wage rate. Record straight-time and overtime hours in separate columns for each day.

Deductions: List every deduction individually. Common items include federal withholding, state withholding, FICA (Social Security and Medicare), health insurance premiums, union dues, and annuity contributions. The net wages column must balance exactly against gross wages minus total deductions.

Certification Signature: The authorized signatory must be a company officer or designated payroll representative. They certify under penalty of perjury that the wages listed are correct and meet or exceed prevailing rates. False certification is subject to criminal prosecution under New York Labor Law in addition to fines and debarment.

Common Errors and How to Avoid Them

Missing worker rows: Every employee who performed any work on the DASNY project during the payroll week must appear on the payroll, including part-time workers and those who worked only one day. Omitting a worker is treated the same as not paying that worker at prevailing rates.

Incorrect prevailing wage rates: The New York State Department of Labor updates prevailing wage schedules annually, and rates vary by trade, county, and sometimes by project type. Always download the current wage schedule from the NYSDOL website before completing each payroll to verify the applicable rate.

No certification signature: A payroll submitted without the signed certification statement is considered incomplete and will be returned without credit toward the weekly submission requirement. Confirm the signature field is completed before sending the form.

Rounding hours: Record actual hours worked to the nearest quarter hour. Do not round down to the nearest whole number, as this shortchanges workers and understates the payroll liability.

Frequently Asked Questions

Who is required to submit DASNY certified payrolls?

All prime contractors and subcontractors performing work under a DASNY contract that is classified as a public works project must submit certified payrolls. This applies regardless of the dollar value of the subcontract, so even small specialty subcontractors must file weekly.

Where do certified payrolls get submitted?

Certified payrolls are submitted directly to DASNY through the method specified in the contract, which may be a dedicated online portal, email submission to the project's compliance office, or physical delivery. Check your contract documents for project-specific submission instructions.

What happens if I miss a weekly payroll submission?

Late or missing payrolls can result in DASNY withholding contract progress payments until the delinquent payrolls are submitted and accepted. Repeated delinquencies may be reported to the New York State Department of Labor and can affect a contractor's standing for future public works projects.

Do subcontractors submit their own certified payrolls?

Yes. Each subcontractor is responsible for submitting its own certified payroll covering its own employees. The prime contractor does not submit payrolls on behalf of subcontractors. The prime contractor is, however, responsible for ensuring that all subcontractors are complying with the submission requirement.

Related Payroll and Contractor Forms

Certified Payroll Form - General certified payroll format used by multiple state agencies
WH-347 Form - Federal certified payroll form required under the Davis-Bacon Act
NJEDA Certified Payroll Form - New Jersey's state equivalent for public works projects
Subcontractor Agreement - Formal agreement template for subcontracting arrangements on construction projects
Employer Wage Verification Form - Use when verifying a worker's wage history on prior projects