In an effort to streamline the appointment and registration process of police officers within New York State, the Division of Criminal Justice Services (DCJS) has established a comprehensive procedure through the DCJS 2214 A form, known as the Police Officer Registry Entry Form - Certification of Initial Employment. This crucial form serves as a foundational step for all new appointees and transfers within police departments, adhering to the mandates of Executive Law §845. It requires detailed submission including original signatures on all forms, underscoring the state's commitment to maintaining a robust, verifiable registry of active police officers. The form is segmented into several key sections, including registrant information, to be completed by the incoming officer, agency information requiring the chief law enforcement officer’s acknowledgment, civil service information to ensure compliance with Civil Service Law, and an oath of office section, substantiating the formal commitment of the officer to their duties. Additionally, the form entails specific instructions for mailing and contacts for queries, encapsulating a comprehensive process designed to ensure that every officer serving in the state is registered correctly, trained according to the stipulated standards, and has their identifying information protected, resonating with the principles of the New York State Personal Privacy Protection Law. This meticulous process underscores New York's dedication to law enforcement transparency, accountability, and the professional development of its police force.
| Question | Answer |
|---|---|
| Form Name | Dcjs 2214 A Form |
| Form Length | 4 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 1 min |
| Other names | nys dcjs 2214a, dcjs 2214, dcjs 2214 a form 2018, dcjs 2214a |
New York State Division of Criminal Justice Services
POLICE OFFICER REGISTRY ENTRY FORM - CERTIFICATION OF INITIAL EMPLOYMENT
(Executive Law § 845)
THIS FORM IS USED TO REGISTER A POLICE OFFICER WITH THE DIVISION OF CRIMINAL JUSTICE SERVICES. USE THIS FORM FOR ALL INITIAL APPOINTMENTS AND TRANSFERS. FORMS PRESENTED FOR FILING MUST CONTAIN ORIGINAL SIGNATURES. ALTHOUGH THE BLANK FORM MAY BE DUPLICATED, PHOTOCOPIES OF COMPLETED FORMS, OR FORMS WITH PHOTOCOPIED SIGNATURES WILL NOT BE ACCEPTED.
Pursuant to Executive Law §845, police officer employers are required to register police officers with the Division of Criminal Justice Services (DCJS). DCJS uses the police registry to determine an individual’s
eligibility to receive a police training certificate, and for other lawful purposes. DCJS reserves the right to require further documentation as necessary to properly classify a registrant. The information provided may be added to the registry and made available pursuant to law.
SECTION I: REGISTRANT INFORMATION
This section must be completed by the police officer registrant. Only individuals appointed to positions defined in Criminal Procedure Law §1.20(34) are eligible for registration.
If you were previously employed as a police officer in the State of New York, please circle “Yes” then proceed with completing the remainder of Section I. Officers previously employed as police officers in the State of New York who possess a valid certificate of completion for a Municipal Police Training Council approved Basic Course for Police Officers are not required by law or regulation to repeat police basic training. Validity of a certificate of completion is governed by General Municipal Law
Type or print legibly, the registrant’s last name, first name, middle initial, date of birth, gender and Social Security Number. Enter the home mailing address, county of residence, home street address (if different) of the registrant. Temporary addresses are not acceptable. If the registrant is temporarily living away from home
(e.g. enrolled at a college or university, on military assignment, etc.) DO NOT list the temporary address. Enter the registrant’s city/state/country of birth (if other than U.S.). Registrants not born in the United States MUST
include a certified copy of one of the following: (1) naturalization papers; (2) Department of State Birth certificate; or (3) currently valid United States Passport. Carefully read the certification. Sign and date in the area provided. Incomplete submissions will not be processed.
Pursuant to the New York State Personal Privacy Protection Law, DCJS is authorized to collect personal identifying information as part of a public safety agency record. Personal identifying information on this form shall not be revealed, released, transferred, disseminated or otherwise communicated orally, in writing, or by electronic means other than to the registrant. Disclosure of personal identifying information is voluntary, and refusal to provide personal identifying information shall not result in the denial of any right, benefit, or privilege.
SECTION II: AGENCY INFORMATION
Unless a written agreement is on file with DCJS, this section must be completed by the Chief Law Enforcement Officer (Chief, Sheriff, Director) of the appointing authority. The Executive Law mandates that all police officers must be registered with the Division of Criminal Justice Services. The information in Section II identifies the law enforcement agency with which the registrant is a police officer.
Type, or print legibly, the chief law enforcement officer’s last name, first name, middle initial and title. Enter the name, telephone number (including area code) and address of the law enforcement agency. Indicate whether the appointment is
COPYRIGHT © 2007 NEW YORK STATE DIVISION OF CRIMINAL JUSTICE SERVICES (JAN 2013) |
DCJS |
New York State Division of Criminal Justice Services
POLICE OFFICER REGISTRY ENTRY FORM - CERTIFICATION OF INITIAL EMPLOYMENT
(Executive Law § 845)
provide the registrant with the requisite basic training pursuant to General Municipal Law
SECTION III: CIVIL SERVICE INFORMATION
The appropriate civil service commission officer must complete this section for all registrants, both full and part
time. Civil Service Law mandates that the appointment of officers to the police force of a police department or police district must meet certain requirements. The information in Section III describes the registrant’s
appointment.
Type or print legibly, the civil service officer’s last name, first name, middle initial and title. Enter the name, telephone number (including area code) and address of the civil service commission. Enter the job title and civil service classification of the person named in Section I. This should be the specific title/classification to which the registrant was appointed and that appears on the agency payroll. Carefully read the certification.
Sign and date in the area provided. The information in Section III is required. Incomplete submissions will not be processed.
SECTION IV: OATH OF OFFICE
This section must be completed by the appropriate registrar/recorder of oaths of office. The Public Officers’
Law mandates that every officer take and file an oath of office. The Information in Section IV indicates the date the oath was taken by the registrant, the place of filing, and title of the office.
Type or print legibly, the registrar/recording officer’s last name, first name, middle initial and title. Enter the name, telephone number (including area code) and address of the registrar’s/recorder’s office. Enter the date
the person named in Section I took and filed the oath of office for the position to which he or she was appointed with the agency named in Section II. Indicate the title of the office to which the registrant was sworn (e.g. police officer, deputy sheriff, etc). The oath of office date is the date recorded by DCJS as the appointment date of the officer. Carefully read the certification. Sign and date in the area provided. The information in Section IV is required. Incomplete submissions will not be processed.
MAILING INSTRUCTIONS
Mail completed forms to:
NYS Division of Criminal Justice Services Alfred E. Smith State Office Building Office of Public Safety – Records Unit 80 South Swan St., 3rd Floor
Albany, NY 12210
QUESTIONS
If you have any questions regarding this form, call (518)
COPYRIGHT © 2007 NEW YORK STATE DIVISION OF CRIMINAL JUSTICE SERVICES (JAN 2013) |
DCJS |
New York State Division of Criminal Justice Services
POLICE OFFICER REGISTRY ENTRY FORM - CERTIFICATION OF INITIAL EMPLOYMENT
(Executive Law § 845)
COPYRIGHT © 2007 NEW YORK STATE DIVISION OF CRIMINAL JUSTICE SERVICES (JAN 2013) |
DCJS |
New York State Division of Criminal Justice Services
POLICE OFFICER REGISTRY ENTRY FORM - CERTIFICATION OF INITIAL EMPLOYMENT
(Executive Law § 845)
SECTION I – REGISTRANT INFORMATION (To be completed by the registrant)
Were you previously a police officer in NYS?
Yes No
Police Officer as defined by NYS Criminal Procedure Law §1.20.
Last Name |
First Name |
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Date of Birth |
Gender |
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Social Security Number* |
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Home Residence Mailing Address |
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City, State, Zip |
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County of Home Residence |
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Home Residence Street Address (if Different) |
City, State, Zip |
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City, State, Country of birth (if other than U.S.) |
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I am the person named above. I understand that the information in Section I is part of a written statement that will be presented to the Division of Criminal Justice Services for filing, and I certify that it is true to the best of my knowledge and belief.
Signature
Date
*Pursuant to the New York State Personal Privacy Protection Law, DCJS is authorized to collect personal identifying information as part of a public safety agency record. Personal identifying information on this form shall not be revealed, released, transferred, disseminated or otherwise communicated orally, in writing, or by electronic means other than to the registrant. Disclosure of personal identifying information is voluntary. Refusal to provide personal identifying information shall not result in the denial of any right, benefit, or privilege.
SECTION II – AGENCY INFORMATION (To be completed by the chief law enforcement officer)
Last Name
First Name
MI
Title of Person Signing Section II
Name of Law Enforcement Agency
Telephone
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City, State, ZIP |
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Type of Appointment |
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Background Check Conducted |
Residency Verified |
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Fingerprints submitted to DCJS |
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Yes |
No |
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Yes |
No |
Yes |
No |
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I am the chief law enforcement officer responsible for appointing the person named in Section I as a police officer of the above named law enforcement agency. I understand that the information in Section II is part of a written statement that will be presented to the Division of Criminal Justice Services for filing, and I certify that it is true to the best of my knowledge and belief. I understand I am responsible for providing the registrant with the requisite training pursuant to
Signature |
Date |
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SECTION III – CIVIL SERVICE INFORMATION (To be completed by the civil service officer for all registrants Full or
Last Name
First Name
MI
Title of Person Signing Section III
Name of Civil Service or Personnel Agency
Telephone
Address
City, State, ZIP
Title and Civil Service Classification of the Registrant
I am the civil service officer responsible for certifying the appointment of individuals appearing on the payroll of the law enforcement agency named in Section II. I understand that the information in Section III is part of a written statement that will be presented to the Division of Criminal Justice Services for filing, and I certify that it is true to the best of my knowledge and belief.
Signature |
Date |
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SECTION IV – OATH OF OFFICE (To be completed by the registrar responsible for recording oaths of office)
Last Name
First Name
MI
Title of Person Signing Section IV
Name of Recording Office
Address
Telephone
City, State, ZIP
Oath of Office Date
Oath of Office Title of the Registrant
I am the officer responsible for recording the oaths of office of individuals appointed as police officers of the law enforcement agency named in Section II. The person named in Section I has filed an oath of office as a police officer, pursuant to an appointment received from the person named in Section II. I understand that the information in Section IV is part of a written statement that will be presented to the Division of Criminal Justice Services for filing, and I certify that it is true to the best of my knowledge and belief.
Signature |
Date |
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COPYRIGHT © 2007 NEW YORK STATE DIVISION OF CRIMINAL JUSTICE SERVICES (JAN 2013) |
DCJS |