DD Form 1614: Request and Authorization for DOW Civilian Travel

Enter today's date in the format YYYYMMDD on the date of request line.

Enter the civilian employee's last name, first name, and middle initial on the name line.

Enter the civilian employee's full Social Security number in the social security number box; the last four digits are not sufficient for the purposes of this request and authorization.

Enter the civilian employee's position title at the new permanent duty station (PDS) in the new position title box, the grade on the date of the request in the grade or rating box, and the applicable retirement code from block 30 of the civilian employee's most current SF-50 in the retirement code box.

In the releasing official station and location or actual residence box, if the travel is due to a transfer, then enter the name and complete address of the releasing official station; if traveling to the first duty station, then enter the address of the civilian employee's residence on the service agreement.

In the new official station and location, actual residence or alternate destination box, enter the name and complete address of only the new official station; if the travel is due to a separation, then enter the complete address of the actual residence shown on the service agreement.

Enter the date the civilian employee is to report to the new duty location on the reporting date at new duty station line.

Mark the purpose for this official travel in the travel purpose box: between official stations, renewal agreements, return from overseas for separation, or temporary change of station; explain “Other” in item 27.

Mark the authorized transportation mode in the transportation mode box; if the mode is a privately owned vehicle, then enter the mileage rate.

Under per diem, in the a. FOR EMPLOYEE box, mark the applicable block.

Under per diem, in the b. FOR DEPENDENT(S) box, indicate the applicable block; mark “LODGINGS PLUS” if the lodgings plus method is authorized or “LUMP SUM” if the lump sum method is authorized.

In the 13. round trip travel for house-hunting box, enter the number of calendar days for which a house-hunting trip is authorized, limited to the maximum number of days specified in the Federal Travel Regulation §302-5.11.

In the 14. temporary quarters subsistence expense box, mark the applicable block and enter the number of calendar days that a TQSE allowance is authorized.

In the 15. household goods (HHG) shipment box, if an HHG shipment is authorized, mark one of the following options: “COMMUTED RATE” if the civilian employee is authorized to arrange HHG transportation and will be reimbursed using the commuted rate schedule.

In the Government bill of lading (GBL) box, mark “GOVERNMENT BILL OF LADING (GBL)” if the Government will designate and pay for a commercial carrier using a GBL or if the civilian employee is authorized to arrange the HHG transportation and reimbursement is limited to the GBL cost.

Enter the net weight authorized in the net HHG weight authorized box.

In the 16. other authorized expenses box, mark as appropriate; if a travel advance is authorized, so indicate and enter the amount computed by the appropriate finance or disbursing activity.

Do not enter an ATM cash withdrawal against the Government Travel Charge Card (GTCC) in item 16; indicate the amount of the ATM withdrawal in item 27.

In 17. dependent travel, mark the appropriate block for dependent travel outside the continental United States (OCONUS); if the civilian employee and dependent are traveling separately, then enter in item 27 the dates of dependent travel and transportation mode, and the dependent's travel origin and destination if different from the civilian employee's.

In 18. dependent travel, enter the complete home address from which a dependent will depart in the a. travel from (home address) box and the complete address of the new PDS where the dependent will arrive in the b. travel to (new permanent duty station) box.

In 19. dependents, enter the last name, first name, and middle initial of each dependent, each dependent's relationship to the civilian employee, and each dependent's date of birth.

In 20. estimated cost, enter the estimated amount of per diem, travel, and other expenses that the civilian employee is authorized; consult the JTR to determine the estimated cost of en route travel.

In 21. have a signed transportation agreement?, mark an “X” to indicate whether a transportation agreement was signed and, if so, enter the date it was signed on the date signed (YYYYMMDD) line.

In 22. accounting citation, enter fiscal data in accordance with the regulations of the DOW Component concerned, ensure that funds are obligated against the order, and enter the Transportation Account Codes, when appropriate, for DOW personnel.

Enter the full name and title of the official who approves the travel request in 23a; the approving official signs on the signature line in 23b.

Enter the full name and title of the authorizing official (AO) in 24a, where the AO signs; enter the date in 24b and the order-issuing organization and its address in 24c.

In 25. travel authorization number, enter the identifying number assigned by the issuing office.

In 26. submit travel claim to the following address, enter the address where the civilian employee submits the completed travel claim.

Use item 27, other remarks, for special requirements, leave, excess baggage, or other authorizations. Explanatory material for completing DD Form 1614 follows: if additional space is needed, use item 27 or add a continuation sheet.