Dd Form 2086 – Fill Out and Use This PDF

The DD Form 2086, officially titled "Record of Freedom of Information (FOI) Processing Cost," serves as a comprehensive document for tracking the costs associated with processing requests under the Freedom of Information Act. It details a variety of expenses, including labor hours by rank or grade, computer search time, and copying fees, ensuring a transparent account of the financial aspects involved. For assistance in filling out this form accurately, click the button below.

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Dd Form 2086 PDF Details

At the heart of transparency and public access to government activities lies the Freedom of Information Act (FOIA), designed to ensure that anyone has the right to request access to federal agency records or information. The DD Form 2086, titled "Record of Freedom of Information (FOI) Processing Cost," is a critical piece in managing the costs associated with fulfilling these requests. This form meticulously breaks down the expenses incurred during the processing of FOIA requests, from the initial filing to the final release or denial of information. Whether it’s the clerical hours spent searching for documents, the professional time devoted to reviewing and excising content, or the costs for reproducing documents and managing administrative fees, the DD Form 2086 captures it all. Its structured approach not only facilitates a transparent accounting of FOIA processing costs but also aids in ensuring that requesters are fairly charged when applicable. By providing detailed instructions for each section, the form ensures consistent and accurate reporting across agencies, reinforcing the commitment of government bodies to uphold the principles of freedom of information. The detailed breakdown into categories such as clerical, professional, and executive hours, along with specific costs associated with computer searches, office machine reproduction, and other administrative fees, exemplifies the thoroughness required in the financial management of FOIA requests. Moreover, special sections on the form cater to the nuanced aspects of processing charges, including waivers, reductions, and the differentiation of fees based on the nature of the requester. The DD Form 2086, therefore, represents a vital tool in the administrative arsenal of FOIA offices, facilitating a methodical approach to the calculation and communication of the costs involved in maintaining the public’s right to know.

Question	Answer
Form Name	Dd Form 2086
Form Length	2 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	30 sec
Other names	FOI, YYYYMMDD, requesters, 7-R

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RECORD OF FREEDOM OF INFORMATION (FOI) PROCESSING COST

REPORT CONTROL

SYMBOL

Please read instructions on back before completing form.

DD-DA&M(A)1365

1. REQUEST NUMBER

2. TYPE OF REQUEST (X one)

3. DATE COMPLETED (YYYYMMDD)

4. ACTION

OFFICE

a. INITIAL

b. APPEAL

5. CLERICAL HOURS (E-9/GS-8 and below)

FEE

(1) TOTAL HOURS

(2) HOURLY RATE

(3) COST

CODE

a. SEARCH

b. REVIEW/EXCISING

$20.00

c. OTHER ADMINISTRATIVE COSTS

6. PROFESSIONAL HOURS (O-1 - O-6/GS-9-GS-15)/CONTRACTOR

(1) TOTAL HOURS

(2) HOURLY RATE

(3) COST

a. SEARCH

b. REVIEW/EXCISING

$44.00

c. OTHER/COORDINATION/DENIAL

7. EXECUTIVE HOURS (O-7 - ES 1 and above)

(1) TOTAL HOURS

(2) HOURLY RATE

(3) COST

a. SEARCH

b. REVIEW/EXCISING

$75.00

c. OTHER/COORDINATION/DENIAL

8. COMPUTER SEARCH

(1) TOTAL TIME

(2) RATE

(3) COST

a. MACHINE TIME (Not PC, desktop, laptop)

b. PROGRAMMER/OPERATOR TIME (Human)

(1)

Clerical Hours

$20.00/hr

(2)

Professional Hours

$44.00/hr

9. OFFICE MACHINE COPY REPRODUCTION

(1) NUMBER

(2) RATE

(3) COST

a. PAGES REPRODUCED FOR FILE COPY

.15

b. PAGES RELEASED

.15

10. PRE-PRINTED PUBLICATIONS

(1) TOTAL PAGES

(2) RATE

(3) COST

a. PAGES PRINTED

.02

11. COMPUTER PRODUCT OUTPUT/ACTUAL COST CHARGES

(1) NUMBER

(2) ACTUAL COST

(3) COST

a. TAPE/DISC/CD

b. PAPER PRINTOUT

12. OTHER ADMINISTRATIVE FEES

(1) NUMBER

(2) ACTUAL COST

(3) COST

a. ALL POSTAGE/ADMINISTRATIVE (See instructions)

13. AUDIOVISUAL MATERIALS

(1) NUMBER

(2) ACTUAL COST

(3) COST

a. MATERIALS REPRODUCED

14. SPECIAL SERVICES

(1) NUMBER

(2) ACTUAL COST

(3) COST

a. ALL SPECIAL SERVICES (See instructions)

15. MICROFICHE REPRODUCED

.25

FEE CODES

16. FOR FOI OFFICE USE ONLY

1 Chargeable to "commercial" requesters. Chargeable to "other"

a. TOTAL COLLECTABLE FEES

requesters after deducting 2 hours.

b. TOTAL PROCESSING FEES

2 Chargeable to "commercial" requesters only.

3 Not chargeable to any fee category.

c. TOTAL CHARGED

4 Chargeable to "commercial". Chargeable to "other" after

deduction of the equivalent of 2 hours. (Example: deduct

d. FEES WAIVED/REDUCED (X one)

Yes

$88.00 professional rate.)

e. FEES NOT APPLICABLE (X one)

Yes

5 Chargeable to all fee categories after deduction of 100 pages

(DOES NOT include "commercial").

See Chapter 6, Fee Schedule, DoD 5400.7-R, to determine appropriate

6 Chargeable to all fee categories. No deductions.

assessment of fees.

DD FORM 2086, JAN 2003

PREVIOUS EDITION IS OBSOLETE.

INSTRUCTIONS FOR COMPLETING DD FORM 2086

This form is used to record costs associated with the processing of a Freedom of Information request.

1.REQUEST NUMBER - First two digits will express Calendar Year followed by dash (-) and Component's request number, i.e., 03-001.

2.TYPE OF REQUEST - Mark the appropriate block to indicate initial request or appeal of a denial.

3.DATE COMPLETED - Enter year, month and day, i.e., 20031001.

4.ACTION OFFICE - Enter the office processing this request.

5.CLERICAL HOURS - For each applicable activity category, enter time expended to the nearest 15 minutes in the total hours column. The activity categories are:

Search - Time spent in locating from the files the requested information.

Review/Excising - Time spent in reviewing the document content and determining if the entire document must retain its classification or segments could be excised thereby permitting the remainder of the document to be declassified. In reviews for other than classification, FOI exemptions 2 through 9 should be considered.

Other Administrative - Time spent in activity other than above, such as hand carrying documents to other locations, restoring files, etc.

-Multiply the time in the total hours column of each category by the hourly rate and enter the cost figures for each category.

6.PROFESSIONAL HOURS - For each applicable activity category, enter time expended to the nearest 15 minutes in the total hours column. The activity categories are:

Search/Review/Excising/Other - See explanation above.

-Multiply the time in the total hours column of each category by the hourly rate and enter the cost figures for each category.

7.EXECUTIVE HOURS - For each applicable

activity category, enter the time expended to the nearest 15 minutes in the total hours column. The activity categories are:

Search/Review/Excising/Other - See explanation above.

-Multiply the time in the total hours column of each category by the hourly rate and enter the cost figures for each category.

8.COMPUTER SEARCH - When the amount of government-owned (not leased) computer processing machine time required to complete a search is known, and accurate cost information for operation is available, enter the time used and the rate. Then, calculate the total cost which is fully chargeable to the requester.

-Programmer and operator costs are calculated using the same method as in Items 5 and 6. This cost is also fully chargeable to requesters as computer search time.

9.OFFICE COPY REPRODUCTION - Enter the number of pages reproduced and/or released.

-Multiply by the rate per copy and enter cost figures.

10.PRE-PRINTED PUBLICATIONS - Enter total pages.

-Multiply the total number of pages by the rate per page and enter cost figures.

11.COMPUTER COPY - Enter the total number of tapes and/or printouts.

-Multiply by the actual cost per tape or printout and

enter cost figures.

12.OTHER ADMINISTRATIVE FEES - Covers postage (when known), correspondence preparation, other non-billable charges not covered under Items 5 - 7, etc.

13.AUDIOVISUAL MATERIALS - Duplication cost is the actual cost of reproducing the material, including the wages of the person doing the work.

14.SPECIAL SERVICES - Covers items outside of the FOIA such as authenticating records at $5.20 per seal, overnight mail at cost, and other services for which the requester agrees to reimburse the agency.

15.MICROFICHE REPRODUCED - Enter the number of copies and multiply by the rate per copy.

16.FOR FOI OFFICE USE ONLY -

Total Collectable Fees - Add the blocks in the cost column and enter total in the total collectable fees block. Apply the appropriate waiver for the category of requester prior to inserting the final figure. Further discussion of chargeable fees is contained in Chapter VI of DoD Regulation 5400.7-R.

Total Processing Fees - Add all blocks in the cost column and enter total in the total processing fees block. The total processing fees in most cases will exceed the total collectable fees.

Total Charged - Enter the total amount that the requester was charged, taking into account the fee waiver threshold and fee waiver policy.

Fees Waived/Reduced - Indicate if the cost of processing the request was waived or reduced by placing an "X" in the "Yes" block or the "No" block.

Fees Not Applicable - Indicate if the cost of processing the request was not applicable by placing an "X" in the "Yes" block or the "No" block.

DD FORM 2086 (BACK), JAN 2003

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Dd Form 2086 – Fill Out and Use This PDF

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