DD Form 1265: Request for Convoy Clearance

Enter the Convoy Number, the UIC and the Date (YYYYMMDD) in boxes 1, 2 and 3.

In Section I - General, enter the Organization in box 4, the Station in box 5 and the Convoy Commander in box 6.

Box 7, Personnel Strength, has a. Officer and b. Enlisted.

Enter the Point of Origin in box 8 and the Destination in box 9. Box 10, Date and Time, has a. Departure and b. Arrival. Box 11 is the Rate of March.

In Section II - Convoy Composition, box 12 is the Number of Each Type of Vehicle and Description (Include towed equipment).

Enter the Total Number of Vehicles in box 13 and the Number of Oversize/ Overweight Vehicles in box 14.

Box 15a is the No. of Serials and box 16a is the No. of March Units; each has a b. Time Interval.

In Section III - Route Data, box 17 is the Proposed Routing (Indicate U.S. Routes, State Routes, etc.).

Box 18 is the ETA and ETD at State Lines, Major Road Junctions, Major Bridges and Tunnels, Metropolitan Areas and Overnight Halt Sites (Continue on a separate sheet if additional space is required). For each, enter a. Location, b. ETA, c. Date (YYYYMMDD), d. ETD and e. Date (YYYYMMDD).

In Section IV - Logistical Data, box 19 is the Brief General Description of Cargo (Brief general description; i.e., organizational impediments, etc.) (Within security limitations).

Box 20 is: Are explosives to be transported? YES NO (If YES, describe). Box 21 is the Statement Why Explosives Cannot Be Transported Commercially (Movements involving explosives and/or other dangerous articles are required to comply with all applicable regulations or directives).

If YES, describe with a. Class, b. Amount and c. Description, and d. Vehicles to be Used as (1) No. and (2) Type.

Box 22 is: Logistical Support Required at Overnight Halt Sites? YES NO (If YES, complete the following) (Use separate sheet if additional space is required).

If YES, enter a. Date (YYYYMMDD), b. Installation, c. Gas (gals), d. Oil (gals), e. Rations, f. Billets and g. Other.

Box 23 is for Remarks. Box 24 is the Requesting Agency and box 25 is the Approving Agency.

In box 26, Requested By, enter a. Name (Last, First, Middle Initial), b. Grade and c. Title.

In box 27, Approved By, enter a. Name (Last, First, Middle Initial), b. Grade and c. Title.

In cases where bona-fide emergencies exist, the information contained on DD Form 1265 and DD Form 1266 may be transmitted to the appropriate headquarters by telephone or electronic transmission.

In this event, reference will be made to item numbers in the sequence in which they appear on the form. Items which do not apply will be so indicated.