DD Form 2912 at a glance
What it is: DD Form 2912 is the claim for temporary quarters subsistence expense (TQSE), a sub-voucher.
Who signs: The employee signs the EMPLOYEE SIGNATURE in box 10 and enters the DATE (YYYYMMDD) in box 11.
The record is used for reviewing, approving, accounting, and disbursing money for claims submitted by Department of Defense (DoD) travelers for official Government travel.
What to bring and attach to DD Form 2912
Receipts are required for lodging expenses and any single expense of $75.00 or more to include meal expense for one or more individuals (checked October 31, 2026).
A filled-in DD Form 2912 example: a claim for three days of temporary quarters
How to fill out DD Form 2912, box by box
Employee name, social security number and grade
In boxes 1, 2 and 3, enter the EMPLOYEE NAME (Last, First, Middle Initial), the SOCIAL SECURITY NUMBER and the GRADE.
New duty station and date reported for duty
In box 4, enter the NEW DUTY STATION, and in box 5 the DATE REPORTED FOR DUTY (YYYYMMDD).
Date vacated old residence and date occupied new residence
In box 6, enter the DATE VACATED OLD RESIDENCE (YYYYMMDD) for the employee in a and for the dependents in b; in box 7, enter the DATE OCCUPIED NEW RESIDENCE (YYYYMMDD) for the employee in a and for the dependents in b.
Occupancy of permanent quarters occurs when the employee or any member of the family starts occupying the permanent quarters.
Name(s) of dependent(s) included in claim
In box 8, enter the NAME(S) OF DEPENDENT(S) INCLUDED IN CLAIM (Last, First, Middle Initial). Show only eligible members of family included in travel authorization (DD 1614).
Worksheet, line by line
On each line of the 9. WORKSHEET, enter the b. DATE (YYYYMMDD) and the c. PERSONS, Emp and Dep.
For d. LODGING*, enter the City and State and the Cost.
For e. MEAL COST (Including tips), enter the Breakfast, Lunch and Dinner cost.
Indicate in the box the type of meal: enter "C" for commercial meals and "H" for home prepared meals.
For f. LAUNDRY***, Coin is the cost of washer/dryers, laundry soaps, etc., and Other is dry cleaning expenses.
Enter the g. DAILY TOTAL AMOUNT on each line.
Totals for this period
Enter the h. TOTALS FOR THIS PERIOD.
Employee signature and date
The employee signs the EMPLOYEE SIGNATURE in box 10 and enters the DATE (YYYYMMDD) in box 11.
Remarks
In box 12, use the REMARKS space for additional explanations. Show periods of TDY or other deviations during period of temporary quarters.
If your situation is different
Any other claim has been made, or official temporary duty travel was performed
If any other claim has been made for temporary quarters expenses in connection with this PCS move, explain. If separate claim has been made for PCS travel from old to new duty station, explain. If official temporary duty travel was performed during the temporary quarters subsistence expense or foreign allowance reimbursement claim period, explain. Attach copy of paid voucher if claim has been paid.
Temporary quarters are occupied at different locations
If expenses claimed are for temporary quarters occupied at different locations by the employee and dependent(s), use separate expense itemization sheets for each location. Temporary quarters occupied at other than the old or new duty station location requires approval by the order approving official based on a determination that such occupancy is justified.
Before you go
All expenses will be itemized and only actual expenses claimed. Home meal cost will be accumulated and averaged for all meals prepared at home.
Common questions about DD Form 2912
Is there a penalty?
There are severe criminal and civil penalties for knowingly submitting a false, fictitious, or fraudulent claim (U.S. Code, Title 18, Sections 287 and 1001; and Title 31, Section 3729).
Sources
[1] DD Form 2912 (JUN 2006), Claim for Temporary Quarters Subsistence Expense (TQSE) (Sub-Voucher), Department of Defense (the Official source link on this page).