DRDO.MM 01
Page No. 1/4
(Name of Lab/Estt)
APPLICATION FORM FOR REGISTRATION OF VENDORS
(Note: The information asked in Sr.Nos.1 to 19 & declaration at the end of form is compulsory to all type of vendors seeking registration. The Manufacturers have to fill-up all the columns)
1. |
Name of the firm |
: |
2. |
Address |
: |
|
a) |
Regd./Head Office |
|
|
b) |
Branch/Sales Office |
|
c) Godown
d) Factory/Workshop
3. |
Office |
Branch |
Godown Factory |
a)Telegraphic Address
b)Telephone No./Nos.
c)Mobile /Pager No./Nos.
d)Fax No./Nos.
e)E-Mail Address
4. Jurisdiction of Police Station under which
5.Registration is sought as TRADER/STOCKIST/SUPPLIER/DEALER/DISTRIBUTOR/ ASSEMBLERS/MANUFACTURER/FABRICATOR/SERVICE CONTRACTOR
6.(a) Stores for which registration is sought.
(b)Details of Distributor/Dealership of Articles normally stocked & the extent of such stocks indicating separately Imported Articles (types of stores), Indigenous & Stocked Articles with
Name of the Mfrs. & Type of Stores (if applicable)
7.Letter of authority from Manufacturer as Sole Distributor/Dealer with details of distributorship/dealership, if applicable.
a)If a Limited concern, Name & Addresses of Directors & Managing Director
b)If Single Owner, Name & Address of the Proprietor & Manager, if any
c)If Partnership, Name & Addresses of Partners
DRDO.MM 01
Page No.2/4
9.Is your firm registered under?
a)The Indian Companies Act, 1956 as amended (attach copy of Memorandum & Articles of Association)
b)The Indian Partnership Act, 1932 as amended (attach Statement in register of firms showing names of Partners)
c)Indian Factories Act, 1950 (Registration No. & date to be given)
d)Any other Act
10.For any further information, person(s) to be contacted with Name, Designation, Phone (O), (R) & Address
11.Sales Tax Registration No. (attach copies of GST, CST Certificates)
12.Income Tax Registration No. Date (attach latestIncome Tax Clearance Certificate)
13.References of Defence/DRDO LAB/DGS&D/Govt.Dept with whom you are already registered, with documentary evidence
14.Bankers Name, Address, A/c No.
15.Are you providing after sale services? If so, indicate
(a)Warranty Period
(b)Scope of Warranty
16.List of Principal Customers with addresses
(with special reference to Defence Contracts with proof)
17.Brief Description of the Organisation
(i.e. History, Total Area, Present Set-up, Future expansion plans, Deptts., Labs, etc.)
18.Details of Managerial & Technical Personnel
a)Total no. of employees, Administrative, Technical, Q C Inspectors, Skilled-unskilled personnel.
b)The min. requirements, experience & qualification laid down for Quality control manager, Supervisors & Inspection staff.
c)Is any member of your staff a foreigner? If yes, give details
d)Training Programme of Staff.
19.Type of Industry: Small/Medium/Large Scale Industry
a)In case Small Scale Industry, registration No. & date with the Director of Industries with proof
b)In case of Medium Scale/Large Scale Industry,
Factory Number allotted by the Director General of Technical Development.
DRDO.MM 01
PageNo.3/4
20.Year of commencement of manufacture of stores at Sl. No. 6
21.Manufacturing capacity as approved by Government
(Indicate Industrial Licence No. & Date, Product
& Quantity licensed) and Annual Turnover for last 3 years
(Indicate company’s financial year & give estimated value for current year)
22. Electric Power: |
Sanctioned Installed Utilized |
23.Whether adequate facilities are available for water supply, Fire fighting, Security and if so give details
24.Is environment clearance obtained & from which authority (if applicable)
25.Details of stores under production or development
(a) Brief details of products manufactured indicating
S.NO. Type, Description, Annual production for last three years
(b)Present monthly productions (give No of daily shifts)
(c)Spare capacity available
(d)Product under development
(e)Future plan for development
(f)Basic research programme in hand
26.Has your product been tested by any agency? If so, indicate details
(Copies of quality approval/test certificate/test reports may be enclosed in duplicate)
27.Whether firm is ISO certified or having any other certification? If so, mention the standards.
28.Foreign collaboration if any:
(Indicate Product, Name & Address of the Collaborator, Year of Collaboration, whether current or not.)
29.Raw Materials:
Indicate Requirements, Period for which reserve stock of raw material is held, Sources of procurement, percentage of indigenous/imported raw materials. If imported raw materials are used, please indicate Brief Description, Estimated CIF Value, % of FE contents in finished product
30.Details of Items for which patent rights of the firm exist.
31.Details of Plants & Machinery, indicating Description, Make, Rating & Quantity
32.Details of Laboratory & Drawing Office facilities
DRDO.MM 01
Page No.4/4
33.Inward goods inspection & quality control of raw materials/ bought out items.
a)Available test equipment and facilities in the factory indicating Description, Make, Rating & Quantity
b)Assistance from external agencies
1)Description of the Test
2)Name of the agency carrying out the test
34.Details of test facilities by way of equipment/instruments held by you
35.Inspection and quality control of finished products
a)Available test equipment & facilities in the factory
b)Assistance from external agencies
36.Future plans:
a)Expansion Programme
b)Installation of New Machinery
c)Additional test facilities
d)Any other information you would like to furnish
DECLARATION
1.We ________________________________________ (Name of Partners/Proprietors or share-holders) do hereby declare that the entries made in this application form are true to the best of our knowledge and that we shall be bound by the acts of duly constituted attorney.
2.We also hereby declare that all materials related to DRDO shall be treated as CONFIDENTIAL and no information shall be passed on to any unauthorised person without written permission of the Director of the Lab/Estt.
3.We also undertake the responsibility to inform all subsequent changes in the constitution OR working of firm, affecting the accuracy of the answers now given will be promptly communicated to your Lab/Estt.
4.Mr.____________________________ whose signatures are given below is an authorised representative of this firm.
(Specimen signatures of firm’s authorised representative)
Place: |
SIGNATURE OF AUTHORISED SIGNATORY |
Date: |
(WITH FIRM’S SEAL) |
DRDO.MM 02
Page No.1/1
|
CONFIDENTIAL |
|
(Name of Lab/Estt) |
|
VERIFICATION OF ANTECEDENTS OF THE FIRMS |
Tel: |
Lab -------------------------- |
Fax: |
-------------------------- |
|
-------------------------- |
|
Date: |
1.The Commissioner of Police
________________________
________________________
2.Bank Manager
________________________
________________________
Subject: REGISTRATION OF FIRMS
Dear Sir,
1.M/S__________________________________________________________ has applied for registration of their firm as an approved supplier with this Lab/Estt for supply of
_______________________________________________.
2.Before entertaining any business transaction with this firm, it is necessary to ascertain their sound existence and other particulars. Please verify and confirm that there is nothing adverse against this firm. The information called for is a matter of routine and is not for anything particular against this firm. The information* submitted by the firm is enclosed for your reference.
3.An immediate reply is requested. Confidentiality of your reply will be ensured.
Yours faithfully,
*Instructions: Attach a sheet with “only” essential information to be verified.
DRDO.MM 03
Page No.1/1
(Name of Lab/Estt)
VENDOR REGISTRATION REPORT
(TO BE SUBMITTED BY VENDOR REGISTRATION COMMITTEE)
A. Registration on Vendor's Request:
Reference______________________________ to request for Vendor Registration made by
M/s _______________________________
i)The Committee considered/visited the premises of the firm, to verify the information furnished by the vendor.
ii)On cross verification & detailed inquiry with Shri/Smt_________________________
Owner/Partner/Manager of the firm, by the Committee, the information submitted by the Vendor is found true & satisfactory, except the following:
__________________________________________
__________________________________________
__________________________________________
B.Self-registration by Lab/Estt: (Applicable for firms of repute only)
The registration of M/s_______________________ has been recommended by (name of
Group/Division)/derived from Indian Trade Journal/Press advertisements/any other source. The committee visited the firm or considered the repute of the firm.
Recommendation of the Committee
The registration of M/s__________________________________________________
Recommended/Not recommended
( ________________ ) |
( ________________ ) |
( ________________ ) |
Member |
Member |
Chairman |
Approved/Not Approved
DIRECTOR
6
DRDO.MM 04
Page No.1/2
Grams: |
ADDRESS OF LAB/ESTT |
Phone: |
|
Telex: |
|
Fax: |
|
Email: |
|
Ref. No. |
Date: |
To |
|
M/s _______________________ |
|
SUB: REGISTRATION OF FIRM AS APPROVED VENDOR
REF: Your Application/letter No. |
dt. |
Dear Sirs,
1.We are pleased to inform you that you have been registered as an approved supplier/contractor to this Lab/Estt as per details given below:-
a). Registration No. & Date:
b). Date of Validity of Registration:
c). Category of item/s for which registered: d). Registered as:
e). Stores/Items/Services for which Registration granted:
f). Monetary ceiling for existing individual orders/contracts:
2.The Director of this Lab/Estt reserves the right to cancel your registration at any time without notice on any of the following grounds :
a). Failure to observe, while tendering, the instructions given in tender form.
b). Failing to quote in response to invitation to tender on three successive occasions. c). Failure to execute the contracts/supply orders satisfactorily.
d). Rendering of false information in the application for registration/quotation
e). Any other grounds which in the opinion of the Director, render retention undesirable in public interest.
DRDO.MM 04
Page No. 2/2
3.By registering your firm on our list we are not under any obligation to issue our tender enquiries to you each and every time. Enquiries will be issued depending upon the nature of procurement solely at the discretion of the Director, __________.
4.Please inform the Director in writing whether you or any of your partners/employees have/has close relations working with any DRDO Lab/Estt. This is for record only.
5.This registration will be valid initially for a period of five years and renewed thereafter at the discretion of the Director considering your firm's performance during the preceding period of five years.
6.Please inform any change in your address, telephone no etc to the Director _______.
7.Please acknowledge receipt.
Thanking you,
Yours faithfully,
( ) For Director
8
DRDO.MM 05
Page No. 1/2
(Name of Lab/Estt)
QUESTIONNAIRE FOR ACCEPTANCE OF NECESSITY FOR THE
PROCUREMENT OF CAPITAL EQUIPMENT & ADDITIONAL ACCESSORIES
FOR BUILD-UP AND MAINTENANCE
General
1.a) Complete nomenclature of the item and reference of Sl No in the FBE:
b)Broad specifications of the equipment:
c)Shelf life of item:
d)Build-up/Maintenance:
2.a) Estimated cost of the item(s):
b)Date of last procurement, its quantum and cost:
3.Whether the item is proprietary and if so indicate the name and address of the firm (Indian or foreign):
4.If the item is intended for replacement, is it complete equipment or only a part or an accessory to be replaced & how the old item was disposed off or is proposed to be disposed off ? :
5.If there are more than one number of the items existing then
a)Specify numbers:
b)State how and why it is absolutely necessary to have replacement? Or:
c)Why the work can not be carried on with the existing number of items? :
For Build-up
6(a) Is the item demanded complete with accessories and spares and whether there will be need to procure spares etc.?:
(b)Are the spares readily available? :
(c)If not, specify delivery schedule:
7.Is a similar or identical item available in your Lab/Estt or in the neighbouring R&D stt/Civil Estt/Def. Estt ? If so, give details along with cost and year of purchase and why it cannot be utilised:
8.What will be the effect if the item is not procured? :
9.If the item is for build-up, whether it is for workshop use, lab use, testing etc? :
10.Is the item intended for immediate use? If so, how the work was progressed till now and
why those arrangements should not continue ? |
: |
11.Are all arrangements & facilities such as accommodation, air conditioning, men, power etc. available in the Lab/Estt. or have yet to be provided ? Furnish the following information:
a)Works services required are major or minor and when are they likely to be completed ?:
9
DRDO.MM 05
Page No. 2/2
b)The additional manpower required for maintaining and handling the machine/equipment and the expenditure involved.:
c)In view of the present ban on creation of additional posts can the machine/equipment be used with the deployment of existing manpower ? :
d)Can the equipment/machine be installed within 3 months of its receipt? :
e)Do you have facilities to undertake normal maintenance of the machine/equipment ? If not how the same is proposed to be carried out ? :
12.Whether deputation of officer abroad to learn the working/operating of machine/equipment being imported is necessary? If so please give details, specifying no. of people and hours of training required with justification.:
13.Who will be responsible for maintenance after warranty/guarantee period ? :
14. Where is the machine/equipment likely to be located? |
: |
For Maintenance:
15.How long the item is likely to give service if replacement is for a part or an accessory ?:
16.Is replacement due to fair wear & tear or otherwise?:
17.For Annual Maintenance:
a)Year & Cost of Purchase:
b)Last AMC Charges, if any:
It is certified that the expenditure on the new proposal submitted could be met from the allocation available in Lab/Estt for the year in which the expenditure is to be incurred.
Place:
DIRECTOR
Date:
Note:A brief write-up in support giving full justification of the equipment may be given in a separate sheet.
10
