E 104 Form – Fill Out and Use This PDF

PRICING PAGE

Quote for furnishing “Commuter Lot Surveillance”

COMPLETE AND SUBMIT WITH YOUR SIGNED BID FORM AND OTHER REQUIRED DOCUMENTATION.

NOTE ON QUANTITIES AND BRAND IDENTIFICATION:

ALL BIDS SHOULD INDICATE THE BRAND & PART NUMBER TO BE CONSIDERED.

Item				Unit of		Extended
#:	Description:	Mfg. No. or Brand	Qty:	Issue:	Unit Price:	Total:
001	Commuter Lot Surveillance Equipment		12	Months
	According To The Specifications Below.
	LOCATION: 2 LOTS IN ST. LOUIS CO.
	For bid to be considered, the vendor must
	include manufacturer, make, model num-
	ber and descriptive literature of detection
	system being submitted.
	Delivery of equipment must be within 30 day
	of acceptance of purchase order.

**MINUMUM SPECIFICATIONS

FOR COMMUTER LOT SURVEILLANCE EQUIPMENT**

Surveillance equipment shall be priced by monthly rate, which shall include the following in the price.

•Installation of a minimum of 4 cameras at each location

•satellite internet connection bills at each site

•ongoing service/modifications of the site

•replacement of all parts /equipment when needed

•staffed helpdesk to insure system uptime

•documentation and delivery of requested client backups

•plus all specifications listed below

MoDOT WILL NOT be responsible for any other charges or costs:

Complete Setup and Installation of the camera system and client site.

Setup, free on-going maintenance, and consolidated payment of satellite internet connection needed at each site to manage the data to the contractor’s office and for remote client viewing. All maintenance, troubleshooting and monthly service bills will be the re- sponsibility of the contractor and included in the cost of the monthly pricing. Must include full service/complete management of a remote IP video recoding system and archiving via the internet from central server/helpdesk. Set monthly charges include full in- stallation and complete costs of IP camera solution.

Service/Repair/Replacement/Lens Cleaning/Adjustment to Equipment Position. New equipment costs when needed. The contrac- tor is fully responsible for all aspects of the equipment.

Review and Written Documentation of Request Video Events. This shall include but not be limited to full time staff dedicated to receiving daily requests for backup and review. Management of all archived video recordings for client. Any footage that is sus- picious in nature will be sent directly to MoDOT. There should also be an online web portal set up where the contractor can up- load and view video for the client to stream or download from their computer after it has been reviewed by the contractor. All video backup requests shall be delivered via website download, secure e-mail, and/or and easy to view CD

Monitoring Service:

Contractor must have specific software set up on every site that alerts them by email and/or text if a site goes down. Contractor must log in every day to every camera and system in the field to make sure they are focused properly, backing up right and there is no obstruction or vandal to the cameras. Remote management of surveillance sites with on demand system alerts, (daily system health and focus checks) and 24 hour priority response if site troubleshooting is needed.

PREFERENCE IN PURCHASING PRODUCTS

DATE: ______________________________

The bidders attention is directed to Section 34.076 RSMo 2000 which gives preference to Missouri corpora- tions, firms, and individuals when letting contracts or purchasing products.

Bids/Quotations received will be evaluated on the basis of this legislation.

All vendors submitting a bid/quotation must furnish ALL information requested below.

FOR CORPORATIONS:

State in which incorporated:

______________________________________________________________________________

FOR OTHERS:

State of domicile:

______________________________________________________________________________

FOR ALL VENDORS:

List address of Missouri offices or places of business:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

			THIS SECTION MUST BE COMPLETED AND SIGNED:
FIRM NAME:	______________________________________________________________
ADDRESS:		___________________________________________________________________
CITY:	_______________________________ STATE: ________ ZIP: _________
BY (signature required):			_____________________________________________________________
Federal Tax I.D. #:		__________ if no Federal Tax I.D. # - list Social Security #: _________

NOTE: For bid/quotation to be considered, the “Preference in Purchasing Products” form must be on file in the General Services (Procurement) Division and must be dated in the current calendar year.

________________________________________________________________________

Name of the Bidders Firm

___________________________________________________________________

Signature of Contractor’s Authorized RepresentativeDate Signed

Missouri Highways and Transportation Commission

Standard Bid/Proposal Provisions, General Terms and Conditions and Special Terms and Conditions

STANDARD SOLICITATION PROVISIONS

a.The Missouri Department of Transportation (MoDOT) reserves the right to reject any or all bids/quotes/proposals, and to accept or reject any items thereon, and to waive technicalities. In case of error in the extension of prices in the bid/quote/proposal, unit prices will govern.

b.All bids/quotes/proposals must be signed with the firm name and by a responsible officer or employee. Obligations assumed by such signature must be fulfilled.

c.By virtue of statutory authority, a preference will be given to materials, products, supplies, provisions and all other articles produced, manufactured, made or grown, within the State of Missouri.

d.Time of delivery is a part of the consideration and, if not otherwise stated in the solicitation documents, must be stated in definite terms by the Bidder/Offeror and must be adhered to. If time varies on different items, the Bidder/Offeror shall so state.

e.If providing bids/quotes/proposals for commodities, the Bidder/Offeror will state brand or make on each item. If bidding or proposing other than the make, model or brand specified, the manufacturer's name, model number or catalog number must be given.

f.For bids/proposals of $25,000 or more, no bids/proposals by telephone, telegram or telefax will be accepted.

g.The date specified for the returning of bids/quotes/proposals is a firm deadline and all bids/quotes/proposals must be received at the designated office by that time. The Department does not recognize the U.S. Mail, Railway Express Agency, Air Express, or any other organization, as its agent for purposes of accepting proposals. All proposals arriving at the designated office after the deadline specified will be rejected.

GENERAL TERMS AND CONDITIONS

General Performance

a.This work is to be performed under the general supervision and direction of the Missouri Department of Transportation (MoDOT) and, if awarded any portion of the work, the Contractor agrees to furnish at his own expense all labor and equipment required to complete the work, it being expressly understood that this solicitation is for completed work based upon the price(s) specified and is not a solicitation for rental of equipment or employment

of labor by MoDOT, and MoDOT is to have no direction or control over the employees used by the Contractor in performance of the work.

Deliveries

a.Unless otherwise specified on the solicitation documents or purchase order, suppliers shall give at least 24 hours advance notice of each delivery. Delivery will only be received between the hours of 8:00 a.m. to 3:00 p.m., Monday through Friday. Material arriving after 3:00 p.m. will not be unloaded until the following workday. No material will be received on Saturday, Sunday or state holidays.

b.If the prices bid herein include the delivery cost of the material, the Contractor agrees to pay all transportation charges on the material as FOB - Destination. Freight costs must be included in the unit price bid and not listed as a separate line item.

c.Any demurrage is to be paid by the Contractor direct to the railroad or carrier.

Nondiscrimination

a.The Contractor shall comply with the Regulations relative to nondiscrimination in federally-assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.

b.All solicitations either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials or leases of the Contractor's obligations under this contract and the Regulations, will be relative to nondiscrimination on the grounds of race, color, or national origin.

1)Sanctions for Noncompliance: In the event of the Contractor's noncompliance with the nondiscrimination provisions of this contract, MoDOT shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to:

i.withholding of payments to the Contractor under the contract until the Contractor complies, and/or,

ii.cancellation, termination or suspension of the contract, in whole or in part.

Contract/Purchase Order

a.By submitting a bid/quote/proposal, the Bidder/Offeror agrees to furnish any and all equipment, supplies and/or services specified in the solicitation documents, at the prices quoted, pursuant to all requirements and specifications contained therein.

b.A binding contract shall consist of: (1) the solicitation documents, amendments thereto, and/or Best and Final Offer (BAFO) request(s) with any changes/additions, (2) the Contractor's proposal and/or submitted pricing, and (3) the MHTC’s acceptance of the proposal and/or bid by purchase order or post-award contract.

c.A notice of award does not constitute an authorization for shipment of equipment or supplies or a directive to proceed with services. Before providing equipment, supplies and/or services, the Contractor must receive a properly authorized purchase order and/or notice to proceed.

d.The contract expresses the complete agreement of the parties and performance shall be governed solely by the specifications and requirements contained therein. Any change, whether by modification and/or supplementation, must be accomplished by a formal contract amendment signed and approved by and between the duly authorized representative of the Contractor and the duly authorized representative of the MHTC, by a modified purchase order prior to the effective date of such modification. The Contractor expressly and explicitly understands and agrees that no other method

and/or no other document, including correspondence, acts, and oral communications by or from any person, shall be used or construed as an amendment or modification.

Subcontracting

a.It is specifically understood that no portion of the material or any interest in the contract, shall be subcontracted, transferred, assigned or otherwise disposed of, except with the written consent of MoDOT. Request for permission to subcontract or otherwise dispose of any part of the work shall be in writing to MoDOT and accompanied by documentation showing that the organization which will perform the work is particularly experienced and

Page 1 of 3

Accepted: 9/29/03

Updated: 6/4/07

Missouri Highways and Transportation Commission

Standard Bid/Proposal Provisions, General Terms and Conditions and Special Terms and Conditions

equipped for such work.

b.Consent to subcontract or otherwise dispose of any portion of the work shall not be construed to relieve the Contractor of any responsibility for the production and delivery of the contracted work and the completion of the work within the specified time.

c.All payments for work performed by a subcontractor shall be made to the Contractor to whom the contract was awarded and the purchase order

issued.

Invoicing and Payment

a.MoDOT is exempt from paying Missouri Sales Tax, Missouri Use Tax and Federal Excise Tax. However, the Contractor may themselves be responsible for the payment of taxes on materials they purchase to fulfill the contract. A Federal Excise Tax Exemption Certificate will be furnished to the successful Bidder/Offeror upon request.

b.Each invoice should be itemized in accordance with items listed on the purchase order and/or contract. The statewide financial management system has been designed to capture certain receipt and payment information. Therefore, each invoice submitted must reference the purchase order number and must be itemized in accordance with items listed on the purchase order. Failure to comply with this requirement may delay processing of invoices for payment.

c.Unless otherwise provided for in the solicitation documents, payment for all equipment, supplies, and/or services required herein shall be made in arrears. The Missouri Highways and Transportation Commission (MHTC) shall not make any advance deposits.

d.The MHTC assumes no obligation for equipment, supplies, and/or services shipped or provided in excess of the quantity ordered. Any authorized quantity is subject to the MHTC’s rejection and shall be returned at the Contractor's expense.

e.The MHTC reserves the right to purchase goods and services using the state-purchasing card.

Applicable Laws and Regulations

a.The contract shall be construed according to the laws of the State of Missouri. The Contractor shall comply with all local, state, and federal laws and regulations related to the performance of the contract.

b.The Contractor must be registered and maintain good standing with the Secretary of State of the State of Missouri and other regulatory agencies, as may be required by law or regulations. Prior to the issuance of a purchase order and/or notice to proceed, the Contractor may be required to submit to MoDOT a copy of their current Authority Certificate from the Secretary of State of the State of Missouri.

1)Prior to the issuance of a purchase order and/or notice to proceed, all out-of-state Contractors providing services within the state of Missouri must submit to MoDOT a copy of their current Transient Employer Certificate from the Department of Revenue, in addition to a copy of their current Authority Certificate from the Secretary of State of the State of Missouri.

c.The exclusive venue for any legal proceeding relating to or arising, out of the contract shall be in the Circuit Court of Cole County, Missouri.

Executive Order

a.The Contractor shall comply with all the provisions of Executive Order 07-13, issued by the Honorable Matt Blunt, Governor of Missouri, on the sixth (6th) day of March, 2007. This Executive Order, which promulgates the State of Missouri’s position to not tolerate persons who contract with the state engaging in or supporting illegal activities of employing individuals who are not eligible to work in the United States, is incorporated herein by reference and made a part of this Agreement.

1)“By signing this Agreement, the Contractor hereby certifies that any employee of the Contractor assigned to perform services under the contract is eligible and authorized to work in the United States in compliance with federal law.”

2)In the event the Contractor fails to comply with the provisions of the Executive Order 07-13, or in the event the Commission has reasonable cause to believe that the contractor has knowingly employed individuals who are not eligible to work in the United States in violation of federal law, the Commission reserves the right to impose such contract sanctions as it may determine to be appropriate, including but not limited to contract cancellation, termination or suspension in whole or in part or both.

3)The Contractor shall include the provisions of this paragraph in every subcontract. The Contractor shall take such action with respect to any subcontract as the Commission may direct as a means of enforcing such provisions, including sanctions for noncompliance.

Preferences

a.In the evaluation of bids/quotes/proposals, preferences shall be applied in accordance with Chapter 34 RSMo. Contractors should apply the same preferences in selecting subcontractors.

b.By virtue of statutory authority, RSMo. 34.076 and 34.350 to 34.359, a preference will be given to materials, products, supplies, provisions and all other articles produced, manufactured, made or grown within the State of Missouri. Such preference shall be given when quality is equal or better and delivered price is the same or less.

1)If attached, the document entitled “PREFERENCE IN PURCHASING PRODUCTS” should be completed and returned with the solicitation documents.

2)If attached, the document entitled “MISSOURI DOMESTIC PRODUCTS PROCUREMENT ACT” should be completed and returned with the solicitation documents. Applies if bid is Twenty-Five Thousand Dollars ($25,000.00) or more.

c.In the event of a tie of low bids, the MHTC reserves the right to establish the method to be used in determining the award

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Accepted: 9/29/03

Updated: 6/4/07