Employee Warning Notice Form – Fill Out and Use This PDF

Updated: Nov 9, 2026

An Employee Warning Notice is a formal document used to inform an employee about unacceptable performance or behavior in the workplace. This form typically includes sections for the employee's name, job information, the specific areas of concern, an explanation of possible consequences, and instructions for improvement, alongside a section for acknowledgment by the employee. The ultimate goal is to provide a clear and structured avenue for discussing performance issues, with the hope of guiding the employee towards making the necessary improvements. If you are in a position where issuing an Employee Warning Notice is necessary, click the button below to access the form and start the process.

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How to Fill Out Employee Warning Notice

Employee Warning Notice at a glance

What it is: Employee Warning Notice: complete this form when it is necessary to warn an employee that their performance is unacceptable.

Who signs: The employee signs on the Employee Signature line and enters the Date. Enter the Company Name, Completed by and Title, and sign on the Signature line under Completed by.

A filled-in Employee Warning Notice example: a manager warns an employee about attendance

Employee Warning Notice example filled out, example: a manager warns an employee about attendance — A manager fills out the warning notice for an employee. The manager warns Sam Sample about Punctuality and Attendance, with 30 days of probation. The picture shows the whole page and all its values are invented. Sam agrees with the warning, so nothing goes in the disagree statement lines. The two blank lines in the area rows stay empty because no other area is warned.

How to fill out Employee Warning Notice, box by box

Name, Department, Job Title, Emp. No. and Date

Enter the Name, Department, Job Title, Emp. No. and Date.

Areas where performance is unsatisfactory

Mark each area in which the performance is unsatisfactory: Punctuality, Job Knowledge, Production, Safety, Completeness, Attendance, Job Skills, Accuracy, Cooperation, Attitude, Leadership, Obedience or Conduct.

The performance in the following area(s) is unsatisfactory at this time. Failure to correct deficiencies may result in termination of employment.

Probation

Mark You are on probation for ______ days and fill in the number of days, or mark You are not on probation at this time.

Explanation and further details

Write the Explanation and further details.

Follow-up action needed

Write the Follow-up action needed.

Acknowledgment and employee signature

Mark agree or disagree after I acknowledge receipt of a copy of this warning and I; after disagree with it and state: write what you state.

The employee signs on the Employee Signature line and enters the Date.

Company Name, Completed by, Title and Signature

Enter the Company Name, Completed by and Title, and sign on the Signature line under Completed by.

More rules for Employee Warning Notice

Review the report with the employee. Give a copy of the report to the employee and retain the original in the employee's file for future reference.

Sources

[1] Employee Warning Notice, as served on the page (no issuer file) (the Official source link on this page).

Employee Warning Notice Form PDF Details

In the realm of employment, the maintenance of standards and the management of employee performance are paramount to the success of an organization. Central to these efforts is the Employee Warning Notice form, a pivotal document used by employers to formally address and document performance issues with an employee. This form serves as a structured method for communicating with an employee about specific deficiencies in their performance, ranging from punctuality to job knowledge, safety, and overall conduct among other aspects. It initiates with instructions for completion, emphasizing the form’s purpose: to warn an employee of unacceptable performance in a manner that allows for improvement and retention. The form categorically lists areas where the employee's performance is lacking, offering a checkbox format to specify the particular issue(s) at hand. Additionally, it indicates whether the employee has been placed on probation and outlines the needed follow-up actions. Importantly, the form provides space for an explanation and further details about the performance issues, ensuring clarity. By requiring the employee’s acknowledgment through a signature, the form fosters a dialogue between the employee and the employer, while also serving a legal function by documenting the interaction. The inclusion of both the employee’s and the completing party’s signatures, along with their respective titles and the date, underscores the form’s role as a formal and consequential document within the employee’s file, potentially impacting future employment status if corrective measures are not taken.

Question	Answer
Form Name	Employee Warning Notice Form
Form Length	1 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	15 sec
Other names	form employee template, printable employee warning form, employee notice, employee write up printable