Form 4419 PDF Details

In the realm of tax and information returns, compliance and efficiency are paramount. Within this sphere, Form 4419 stands out as a crucial document for entities aiming to streamline their filing processes. Revised in December 2006, this form is a gateway for organizations seeking the Internal Revenue Service's (IRS) authorization to submit specific returns electronically or magnetically. Its purpose is tailored toward enhancing accuracy and expediting the handling of information. By meticulously providing details like transmitter information, contact points, and the taxpayer identification number, entities embark on the initial step toward electronic or magnetic filing. With an array of returns eligible under its umbrella — notably excluding Form W-2, which has its own electronic filing procedures through the Social Security Administration — Form 4419 encompasses a broad spectrum of filings. Entities must navigate through selections of returns they wish to file, the filing methods they plan to employ, and provide a signature to validate their application. Upon approval, a Transmitter Control Code (TCC) is assigned, marking a significant leap toward modernized, efficient filing protocols. The form's significance is underscored by specific filing instructions and guidelines which, when adhered to, promise a more streamlined, less cumbersome filing future for compliant organizations. Furthermore, the IRS facilitates this transition with resources like Publication 1220, detailing the specifications for electronic and magnetic filings, thereby supporting organizations in their quest for compliance and efficiency.

Form NameForm 4419
Form Length2 pages
Fillable fields0
Avg. time to fill out30 sec
Other namesWashington, W-2, IR-6406, SSN

Form Preview Example

Form 4419

(Rev. Dec. 2006)

Department of the Treasury - Internal Revenue Service

Application for Filing Information Returns


(Please type or print in black ink)

IRS Use Only



1.Transmitter information Name





2.Person to contact about this request Name


Email address

Telephone number

3.Taxpayer Identification Number (TIN)

4.Foreign Transmitter without a TIN


5.Tax year you wish to begin filing electronically/magnetically


Will you be using your TCC only for transmitting requests for extension of time to file?












Type of Return To Be Reported (Check all forms you wish to file)





Important: Form W-2 information is sent to the Social Security Administration (SSA) only. Do not use Form 4419 to request authorization to file this information electronically. Contact SSA for W-2 electronic filing information at 1-800-772-6270.

Forms 1098, 1099, 5498 and W-2G

(Electronic and Tape Cartridge)

Form 1042-S

(Electronic and Tape Cartridge)

Form 8027

(Electronic and Tape Cartridge)

8.Type of Filing



Electronic Filing (not fill-in forms, see instructions)


Tape Cartridge






9.Person responsible for preparation of tax reports

Name (type or print)





For Paperwork Reduction Act Notice, see back of form.

Cat. No. 41639J

Form 4419 (Rev. 12-2006)



Form 4419 (Rev. 12-2006)

Page 2

General Instructions

Paperwork Reduction Act Notice. We ask for the information on these forms to carry out the Internal Revenue Laws of the United States. You are not required to provide the information requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Books or records relating to a form must be retained as long as their contents may become material in the administration of any Internal Revenue law. Generally, tax returns and return information are confidential, as required by Code section 6103. The time needed to provide this information would vary depending on individual circumstances. The estimated average time is:

Preparing Form 4419 . . . . . . . . . . . . . . . . . . . . 20 min.

If you have comments concerning the accuracy of this time estimate or suggestions for making this form simpler, we would be happy to hear from you. You can write to the Internal Revenue Service, Tax Products Coordinating Committee, SE:W:CAR:MP:T:T:SP, 1111 Constitution Ave. NW, IR-6406, Washington, DC 20224.DO NOT SEND THE FORM TO THIS OFFICE. Instead, see the instructions below on where to file. When completing this form, please type or print clearly in BLACK ink.

Purpose of Form. File Form 4419 to request authorization to file any of the forms shown in Block 7 electronically or magnetically. Please be sure to complete all appropriate blocks. If your application is approved, a five-character alpha-numeric Transmitter Control Code (TCC) will be assigned to your organization. If any information on the form should change, please write to IRS/Enterprise Computing Center - Martinsburg so we can update our database. It is not necessary to submit a new Form 4419.

NOTE: Do NOT use Form 4419 to request authorization to file Forms W-2 electronically. Contact SSA if you have any questions concerning the filing of Forms W-2 at 1-800-772-6270.

Specific Instructions

Block 1

Enter the name and complete address of the person or organization that will submit the electronic or magnetic media files (transmitter).

Block 2

Enter the name, title, email address (if available) and telephone number (with area code) of the person to contact about this application if IRS needs additional information. This should be a person who is knowledgeable about electronic/magnetic filing of information returns.

Block 3

Enter the Taxpayer Identification Number (TIN) of the organization transmitting the electronic and/or magnetic media files. A TIN can be either an Employer Identification Number (EIN) or a Social Security Number (SSN).

Block 4

If you are a foreign transmitter who does not have a nine-digit Taxpayer Identification Number, check this box.

Block 5

Enter the tax year that you wish to start filing electronically and/or magnetically.

Block 6

Indicate if you are requesting this Transmitter Control Code solely for filing electronic and/or magnetic requests for an extension of time to file information returns.

Block 7

Check the box next to all of the returns you will file with IRS electronically and/or magnetically.A separate TCC will be assigned for each box checked in Block 7. Please make sure you submit your electronic/magnetic media files using the correct TCC.Thereafter, if you need to add any of the forms identified in Block 7, it will be necessary to submit another Form 4419 to IRS so another TCC can be assigned.

Block 8

Check which method you will use to file your information returns. Tape cartridges must be 18, 36, 128, or 256-track. Electronic filing requires a file formatted according to the specifications in Publication 1220, Specifications for Filing Forms 1098, 1099, 5498 and W-2G Electronically or Magnetically. Electronic filing does not allow for the filing of fill-in forms.

Block 9

The form must be signed and dated by an official of the company or organization requesting authorization to report electronically and/or magnetically.

Mailing Address:

Send your Form 4419 to the address below: Internal Revenue Service

Enterprise Computing Center - Martinsburg Information Reporting Program

230 Murall Drive

Kearneysville, WV 25430

In order to ensure timely filing, submit Form 4419 at least 30 days before the due date of the return. If you prefer, the Form 4419 can be faxed to (304) 264-5602, but do not do both (faxing and mailing).If your application is approved, IRS will assign a TCC to your organization. We will not issue your TCC without a signed Form 4419 from you, and we will not issue a TCC over the phone. If you do not receive a reply from IRS within 30 days, contact us at the telephone number shown below. Do not submit any files until you receive your TCC.For further information concerning the filing of information returns with IRS either electronically or magnetically, you may access for Publication 1220 for the current tax year. If you do not have internet access, you may contact the IRS Enterprise Computing Center - Martinsburg toll-free at (866) 455-7438 between 8:30 a.m. and 4:30 p.m. Eastern Standard Time.

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This document will need you to type in specific details; in order to guarantee correctness, please make sure to heed the suggestions down below:

1. First, while filling out the EIN, start out with the area with the subsequent blank fields:

Filling in section 1 in 4419 form

2. Immediately after the prior selection of fields is done, go on to enter the applicable details in these - Important Form W information is, Forms and WG Electronic and, Form S Electronic and Tape, Form Electronic and Tape Cartridge, Type of Filing, Electronic Filing not fillin forms, Tape Cartridge, Person responsible for, Name type or print, Signature, Title, Date, and See Instructions on back.

Completing part 2 of 4419 form

As to Type of Filing and Person responsible for, be sure that you double-check them here. Both of these are thought to be the most important ones in this document.

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