ARE YOU ORDERING A VITAL RECORD BY MAIL?
YOU MUST:
Sign the form
Include a photocopy of your ID
See form for details.
Thank you!
Oregon Vital Records
This form can be provided upon request in alternative formats for individuals with disabilities. Other formats may include (BUT ARE NOT LIMITED TO) large print, Braille, audio recordings, Web-based communications, and other electronic formats.
Call 971-673-1180 (voice) or 971-673-0372 (TTY), or FAX 971-673-1203 to arrange for the alternative format that will work best for you.
Alternative identification you can send with your mail order.
If you don’t have a valid driver’s license, ID card, or passport, send photocopies of three (3) different documents that include both your name and current address. Suggested documents are listed below. If you are mailing your order, make photocopies of the documents and include them with your order form.
Documents must be dated within the last thirty days and show current mailing address where record will be mailed.
•Utility bill (such as telephone, gas, electric, water, garbage removal) or other bill;
•Insurance statement, medical statement, or paycheck stub;
•Court document or parole document;
•Work ID, unemployment statement, food stamp, or other benefit card (copy both sides);
•Valid permit for firearms, fishing, hunting, or other license;
•Vehicle registration, title, or insurance statement.
If you have no ID or other documents, an immediate family member can order for you and send in their ID. Your mother or father, your mother’s parents or your father’s parents (if your father is listed on your birth record), or your adult children are immediate family members who may order. Records can also be released to a legal representative of an immediate family member or to a government agency.
How long does it take to receive a record requested by mail? Processing time varies between five and seven weeks depending on seasonal workload. To assure fast processing for mail orders, use a money order instead of a personal check. Payment by personal check may delay processing by three weeks if the check is on a new account, is a temporary check, does not include a printed name or address, or has a change to the printed name or address. If an amendment is being processed, the record is not on file, or ID or information is missing or in error, expect an additional delay of two to four weeks.
Order in person and receive the record in 30-40 minutes at self service kiosks. Cost: $23.25 for one record and security fee. Fees are not refundable after orders are submitted.
State Vital Records Office: 800 NE Oregon Street, Suite 205 Portland OR 97232-2162
Office Hours: 8:00 a.m. to 4:30 p.m., Monday through Friday. Orders must be submitted by 4:00 p.m. to receive a record the same day.
Ordering in person is limited to immediate family members of the person named on the record and their legal representatives. The identity of the applicant will be screened using SSN and date of birth. The cost of each screening is $3.25. Persons ordering must show valid ID or provide alternative identifying documents. In some cases, proof of relationship may be required if the person ordering does not share the last name of the person on the record and is not clearly an immediate family member. Payment by credit or debit card, cash, money order, or electronic fund transfer (EFT) of a personal check accepted.
Order online: www.vitalchek.com at any time. Cost: $36.50 for one record shipped by regular mail.
Order by telephone through VitalChek: 1-888-896-4988, 24 hours a day 7 days a week except for major
holidays. Cost: $38.45 for one record shipped by regular mail. Fees are not refundable. All major credit/debit cards accepted. Orders are processed through the VitalChek Network. The fee includes an additional $18.45 to cover vendor, security, and expedite fees per order. Overnight shipping is available for an additional fee that varies depending on vendor and place of delivery. Records will be mailed/shipped within two work days of receipt unless a record problem is discovered. Shipments can be delayed for missing or incorrect information, or if records are still being registered or amended.
