Form Cdph 6237 – Fill Out and Use This PDF

STATE OF CALIFORNIA-HEALTH AND HUMAN SERVICES AGENCY	CALIFORNIA DEPARTMENT OF PUBLIC HEALTH
	PRIVACY OFFICE

CONFIDENTIAL

REQUEST TO ACCESS PERSONAL INFORMATION

BY PARENT, GUARDIAN OR PERSONAL REPRESENTATIVE

As a parent, guardian, or personal representative you have the right to inspect the personal records of the individual you are authorized to represent, which the California Department of Public Health collects, creates or maintains. You also have the right to request copies of the records. You will be charged ten (10) cents per page for the costs of copying. You will receive a response to your request within 15 days after we receive your request and payment. If you want copies of the records mailed, you need to send us a photocopy of your California Driver’s License, Department of Motor Vehicles Identification Card, other valid identification, and documentation verifying your authority to represent the stated individual. You will also need to send documentation verifying your address. Note: Any attempt to falsely gain access to personal information is subject to legal penalties. Checks should be made payable to the California Department of Public Health. Mail or fax this completed form to:

Privacy Officer

California Department of Public Health

P.O. Box 997377, MS 0506

Sacramento, CA 95899-7377

(916) 440-7714 (fax)

INDIVIDUAL WHOSE INFORMATION YOU ARE REQUESTING

LAST NAME:		FIRST NAME:				MIDDLE INITIAL:
ADDRESS:		CITY/STATE:				ZIP CODE:
BENEFICIARY ID NUMBER:		DATE OF BIRTH:		DATE OF DEATH (If applicable):
				DEATH CERTIFICATE MUST BE ATTACHED
PARENT, GUARDIAN, OR PERSONAL REPRESENTATIVE INFORMATION
LAST NAME:		FIRST NAME:				MIDDLE INITIAL:
ADDRESS:		CITY/STATE:				ZIP CODE:
DAYTIME TELEPHONE NUMBER (Required):	EVENING TELEPHONE NUMBER		EMAIL ADDRESS:		BEST HOURS TO REACH YOU:
( ) __________________	( ) _______________

WHAT LEGAL AUTHORITY DO YOU HAVE TO REQUEST PERSONAL INFORMATION ABOUT THE INDIVIDUAL

LISTED ABOVE?

NOTE: YOU MUST ATTACH LEGAL DOCUMENTATION TO VERIFY THAT YOU ARE THE PARENT, CONSERVATOR, GUARDIAN, EXECUTOR OF A DECEDENT’S WILL, OR HAVE MEDICAL DECISION-MAKING AUTHORITY FOR THE INDIVIDUAL.

DIRECTIONS

WHICH CDPH PROGRAM(S) HAS/HAVE THE PERSONAL INFORMATION OF THE INDIVIDUAL ABOVE THAT YOU WANT TO ACCESS?

CDPH 6237 (04/09)

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STATE OF CALIFORNIA-HEALTH AND HUMAN SERVICES AGENCY	CALIFORNIA DEPARTMENT OF PUBLIC HEALTH
	PRIVACY OFFICE

	I AM REQUESTING COPIES OF RECORDS FOR THE FOLLOWNG DATES
	YOU MUST SPECIFY DATES IN ORDER TO GET RECORDS
FROM DATE (month/day/year)		TO DATE (month/day/year)

PLEASE NOTE: FULFILLING A REQUEST FOR RECORDS DATING BACK 6 YEARS AGO OR LESS IS A 30-DAY PROCESS. REQUESTS FOR RECORDS DATING BACK PRIOR TO 6 YEARS AGO HAVE A 60-DAY TIME FRAME FOR ADDITIONAL PROCESSING.

IDENTIFYING INFORMATION IS REQUIRED

COPY OF ADDRESS VERIFICATION ATTACHED

TYPE: _____________________________ (UTILITY BILL, PHONE BILL, DRIVER’S LICENSE, ETC.)

COPY OF IDENTIFICATION ATTACHED

TYPE: __________________________ (CA DRIVER’S LICENSE, CA DMV IDENTIFICATION CARD, BIRTH CERTIFICATE, BENEFITS IDENTIFICATION CARD, MANAGED

CARE CARD, STATE OR FEDERAL EMPLOYEE ID CARD) NUMBER: ___________________________

(IF NO IDENTIFICATION IS ATTACHED, YOUR SIGNATURE MUST BE NOTARIZED.) NOTARIZED BY ___________________________________ ON ___________________(DATE)

NOTARY PUBLIC NUMBER ________________________________

UNOFFICIAL UNLESS STAMPED BY NOTARY PUBLIC

I DECLARE UNDER PENALTY OF PERJURY THAT THE INFORMATION ON THIS FORM IS TRUE AND CORRECT.

REQUESTING REPRESENTATIVE SIGNATURE: __________________________________________

DATE: ______________

DEPARTMENT EMPLOYEE PROCESSING/MAINTAINING THIS ACCESS REQUEST

THIS SECTION TO BE COMPLETED BY DEPARTMENT STAFF

(Name and Title)

(Organization within Department)

(Telephone Number)

(Mail Stop Number)

PRIVACY STATEMENT (CA CIVIL CODE SECTION 1798 .17)

THE INFORMATION COLLECTED ON THIS FORM IS USED TO PROCESS YOUR REQUEST FOR ACCESS TO PERSONAL INFORMATION ABOUT AN INDIVIDUAL YOU LEGALLY REPRESENT THAT IS MAINTAINED BY THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH (DEPARTMENT). THE INFORMATION WE COLLECT FROM YOU ON THIS FORM WILL BE KEPT CONFIDENTIAL AND ON FILE AT THE DEPARTMENT, AS REQUIRED BY LAW. ALL INFORMATION REQUESTED ON THE FORM IS MANDATORY PURSUANT TO CALIFORNIA CIVIL CODE SECTION 1798.32. NOT SUPPLYING THE INFORMATION REQUESTED WILL RESULT IN THE DENIAL OF YOUR REQUEST. ANY INFORMATION PROVIDED MAY BE DISCLOSED TO THE CALIFORNIA STATE AUDITOR, THE CALIFORNIA OFFICE OF HEALTH INFORMATION INTEGRITY, THE CALIFORNIA OFFICE OF INFORMATION SECURITY AND PRIVACY PROTECTION, THE U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES OR TO OTHER STATE AND FEDERAL AGENCIES AS REQUIRED BY LAW.

YOU HAVE THE RIGHT TO REVIEW THE RECORDS WE KEEP ABOUT YOU DURING NORMAL BUSINESS HOURS. THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH PRIVACY OFFICER WILL, UPON REQUEST, INFORM YOU REGARDING THE LOCATION OF YOUR RECORDS AND THE CATEGORIES OF ANY PERSONS WHO USE THE INFORMATION IN THOSE RECORDS. FOR MORE INFORMATION, CONTACT THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH, PRIVACY OFFICE, USING THE FOLLOWING CONTACT INFORMATION: CALIFORNIA DEPARTMENT OF PUBLIC HEALTH, OFFICE OF LEGAL SERVICES, PRIVACY OFFICE, MS 0506, P.O. BOX 997377, SACRAMENTO, CALIFORNIA 95899-7377 OR BY PHONE 1-877-421-9634.

CDPH 6237 (04/09)

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