Form Ias 001 PDF Details

Navigating the financial and administrative aspects of agricultural transactions requires meticulous attention to documentation, one key component of which is the IAS-001 form, issued by the United States Department of Agriculture (USDA). This form, serving as an invoice cover sheet for Integrated Acquisition System (IAS) payments, streamlines the submission process for vendors seeking payment from the USDA. It demands information such as the IAS order number, prompt pay type, and commodity code—each playing a critical role in determining the payment schedule according to the nature of the commodities or services provided. Specific sections are designated for inserting details regarding invoices, vendor identification, award line numbers, and the total amount to be paid, ensuring a comprehensive snapshot of the transaction at a glance. Additionally, it incorporates provisions for attaching notes or exceptions and mandates that an authorized official endorse the document, further ensuring the accuracy and authenticity of the submission. The form also outlines the preferred methods of submission, offering flexibility for vendors to fax, email, or mail their invoices directly to the USDA's Controller Operations Division. Its design not only facilitates a smoother payment process but also underscores the USDA's commitment to maintaining clear, efficient financial transactions with its vendors.

QuestionAnswer
Form NameForm Ias 001
Form Length2 pages
Fillable?No
Fillable fields0
Avg. time to fill out30 sec
Other namesfarmer bill pdf download, farm sales invoice agric science, farmers bill pdf, new agriculture bill pdf

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United States Department of Agriculture

INVOICE COVER SHEET FOR IAS PAYMENTS (IAS-001)

1. IAS Order Number

2. Prompt Pay Type / Commodity Code:

 

3. Date of Invoice

4. Date Invoice Received

 

 

 

Select one of the following:

 

 

 

at Billing Address

AG-

 

 

 

 

 

 

(Invoice should be date

 

 

C Construction (Progress Payment)

14 days

 

 

stamped when rec’d)

 

 

 

 

 

 

 

 

D Dairy Products

10 days

 

 

 

 

 

 

 

 

 

 

 

 

M Meat or Meat Food Products

7 days

 

 

 

 

 

 

O Other or Construction Final Payment

30 days

 

 

 

 

 

 

P Perishable Agricultural Commodities

10 days

 

 

 

 

 

 

See Block 11 Notes

 

 

 

 

 

 

 

(IF BLANK APB WILL DEFAULT TO ‘O’ OTHER)

 

 

 

 

5. Vendor Invoice No:

6a. Vendor Name:

 

 

6b. FFIS Vendor ID Code:

 

 

 

 

 

 

 

 

7a.

IAS Receipt

Number

8a.

Award Line

Number

9a.

Dollar Amount

7b.

IAS Receipt

Number

8b.

Award Line

Number

9b.

Dollar Amount

Total Amount to be Paid

10.

11. Notes

16.Attach one invoice per form and fax to 504-426-8247. When scanning/emailing the invoice, forward to apb.ias@usda.gov. Or mail to: (Use of Window Envelope is Optional)

U.S. Department of Agriculture

Controller Operations Division

Administrative Payments Branch

IAS Invoice Processing Section

P.O. Box 60075

New Orleans, LA 70160

AUTHORIZED OFFICIAL

12. Name, Title and Address of Agency Official

13. Signature

14. Date

15. Phone Number

 

 

IAS-001 (04/2007)

INSTRUCTIONS/SAMPLE

1. IAS Order Number

 

 

2. Prompt Pay Type / Commodity Code:

 

 

 

3. Date of Invoice

 

4. Date Invoice

 

 

 

Select one of the following:

 

 

 

 

 

 

 

Received at Billing

AG-3100-P-06-0001

 

 

 

 

 

 

 

 

 

Address (Invoice

C Construction (Progress Payment)

14 days

 

 

 

should be date

 

 

 

stamped when rec’d)

 

 

 

D Dairy Products

 

10 days

 

 

 

 

 

 

M Meat or Meat Food Products

7 days

 

 

 

 

 

 

 

O Other or Construction Final Payment

30 days

 

 

 

 

 

 

 

P Perishable Agricultural Commodities

10 days

10/27/2005

11/1/2005

 

 

 

See Block 11 Notes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(IF BLANK APB WILL DEFAULT TO ‘O’ OTHER)

 

 

 

 

 

 

 

 

5. Vendor Invoice No:

 

 

6a. Vendor Name:

 

 

 

 

 

 

6b. FFIS Vendor ID Code:

54321

 

 

Our Construction Company

 

 

 

123111487B

 

 

 

 

 

 

 

 

 

 

 

 

 

7a.

8a.

 

9a.

 

7b.

 

 

 

8b.

 

 

9b.

IAS

Award Line

 

 

 

IAS

 

 

Award Line

 

 

 

Receipt Number

Number

 

Dollar Amount

 

Receipt Number

 

Number

 

Dollar Amount

 

 

 

 

 

 

 

 

 

 

 

 

 

50760

0001

 

2000.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

50762

0002

 

1500.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total Amount to be Paid

10.

 

$3,500.00

 

 

 

 

 

 

 

 

 

 

 

 

 

11.Notes:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16.Attach one invoice per form and fax to 504-426-8247. When scanning/emailing the invoice, forward to apb.ias@usda.gov. Or mail to: (Use of Window Envelope is Optional)

U.S. Department of Agriculture

Controller Operations Division

Administrative Payments Branch

IAS Invoice Processing Section

P.O. Box 60075

New Orleans, LA 70160

BLOCK NUMBER

AUTHORIZED OFFICIAL

12. Name, Title and Address of Agency Official

M. Y. Job, Contracting Officer

123 Mi Casa Street

My City, State Zip

13. Signature

M. Y. JOB

14. Date

15. Phone Number

11/4/2005

(505) 123-4567

 

 

1.Enter the IAS Award Number. If the order has both a contract number and an order number, enter the order number.

2.Enter a mark next to the Prompt Pay Type appropriate for the IAS award. If there are special circumstances mark the “See Block 11 Notes” ticker and explain in block 11.

3.Enter the date of the invoice as it appears on the invoice.This would be the date the invoice was issued.

4Enter the date the invoice was received by the agency. It is important to enter the actual date the invoice was received as it is used in conjunction with the Prompt Payment Type(Block 2) to calculate the invoice payment due date.

5.Enter the Vendor's Invoice Number. If more than one invoice, submit a separate Invoice Cover Sheet for each

6.Enter the vendor's name in 6a and enter in 6b the FFIS Vendor Identification Number (9-character TIN plus 1- character alpha code) from address line 3 on the IAS Award Document.

FOLLOW BLOCK NUMBER 7 THROUGH 9 FOR EACH LINE ITEM RECEIVED.

7.Enter the IAS Receipt Number(s)that the invoice should reference.

8.Enter the IAS award line number for each IAS receipt associated with this invoice.

9.Enter the dollar amount for the portion of the referenced receipt to be paid with this invoice.

10.Enter the total amount of the invoice. If the Invoice amount differs from the amount of the receipt lines, please document in Block 11

11.Record any notes, exceptions, or differences for COD/APB as needed for paying the invoice( ex. If an amount other than the invoiced amount should be paid, it must be noted in Block 11 with explanation).

12.Enter the name, title and address of the authorized official.

13.Enter signature of authorized official.

14.Enter the date this form is prepared.

15.Enter the phone number where the authorized official can be reached for additional information.

Fax or mail to this COD/APB address. Attach a single invoice to the back of each Invoice Cover Sheet for IAS Payments.

IAS-001 (04/2007)

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4. This paragraph arrives with these blanks to consider: AGP, Vendor Invoice No, a IAS, Receipt Number, Award Line, Number, Prompt Pay Type Commodity Code, days C Construction Progress, if blank APB will default to O, Date Invoice Received at Billing, b FFIS Vendor ID Code B, b IAS, Dollar Amount, Receipt Number, and Award Line.

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