The Illinois Department of Revenue PTAX-300 form plays a crucial role in managing property tax exemptions for non-homestead properties. Aimed at organizations seeking tax relief, this comprehensive application requires detailed documentation and truthful representation of the property’s use, ownership, and previous exemption claims, if any. The form begins with identifying the property in question, including details such as the property owner, address, and the name of the organization applying for the exemption. It progresses to inquire about any previous exemptions or applications related to the property, thereby expediting the processing of the current application. Applicants must disclose if the property generates any income and describe the specific activities conducted on the premises, ensuring the property's use aligns with the criteria for exemption. Additionally, the form mandates the submission of supporting documents, including proof of ownership, photos of the property, and notarized affidavits of use, among others. These prerequisites are designed to furnish the County Board of Review and the Illinois Department of Revenue with a clear and complete picture of the property's qualification for tax exemption. Through meticulous completion and submission of the PTAX-300 form, organizations can navigate the exemption process, which, upon approval, may significantly alleviate their fiscal burdens.
| Question | Answer |
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| Form Name | Form Ptax 300 |
| Form Length | 4 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 1 min |
| Other names | ptax300, illinois form ptax 300, illinois ptax 300, form ptax 300 fillable |
Illinois Department of Revenue
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Application for |
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County Board of Review Statement of Facts |
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Complaint no.: _______________ Volume no.: _______________ |
IDOR docket number: _______________ |
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County use only |
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IDOR use only |
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Step 1: Identify the property |
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__________________________________________________ |
5 Is the applicant on Line 4 the lessee of |
Yes |
No |
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County in which property is located |
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the property? |
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__________________________________________________ |
If “Yes”, write the dates the lease is in effect. |
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From __ __/__ __/__ __ __ __ to __ __/__ __/__ __ __ __ |
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Property owner |
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Attach a copy of the contract or lease.
3__________________________________________________
Street address of property
______________________________________IL __________
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6__________________________________________________
Property index number (PIN)
Attach a copy of the property’s legal description if the county has not assigned a number or if the property is a division.
4 __________________________________________________
Name of organization applying for the exemption (i.e., “applicant”)
7 Dimensions or acreage of this property___________________
8 __ __/__ __/__ __ __ __
Date of ownership
Attach a copy of proof of ownership (deed, contract for deed, title insurance policy, condemnation order and proof of payment, etc.)
Step 2: Identify any previous exemptions or applications (Providing this information will expedite processing.)
9 Does the applicant have an Illinois sales tax exemption number? |
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If “Yes”, write the exemption number. |
E— ___ ___ ___ ___ — ___ ___ ___ ___ |
Yes
No
10Has a previous application been iled for this property or by this applicant?
If “Yes”, write the Illinois Department of Revenue docket number, if known. __ __ - __ __ __ - __ __ __ __
Yes
No
Step 3: Identify the property’s use
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Identify the Illinois Compiled Statutes citation for this application. 35 ILCS 200/_____________ Or ___ ILCS ___/_____________ |
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Is any income derived from this property? |
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No |
If “Yes”, explain in detail.__________________________________________________________________________________________
If applicable, attach __________________________________________________________________________________________
a copy of any contracts or leases.
13Does a unit of local government own this property?
If “Yes”, is the property located within its corporate boundaries?
14 If granting this application will reduce the property’s assessed valuation by $100,000 or more, has the municipality, school district, community college district, and ire protection district in which the property is located been notiied that this application has been iled?
Attach a copy of the notices and postal return receipts.
Yes Yes
Yes
No No
No
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Describe the speciic activities that take place on this property. Write the exact date each activity began and how frequently it takes place. |
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_____________________________________________________________________________________________________________ |
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_____________________________________________________________________________________________________________ |
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_____________________________________________________________________________________________________________ |
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Did the activities described on Line 15 begin on the same date as the effective date of the lease on Line 5 or the |
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date of ownership on Line 8, whichever is applicable? |
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No |
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If “No”, explain in detail how the property was used between the lease or ownership date and the date these activities began.____________ |
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_____________________________________________________________________________________________________________ |
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17 Identify each building’s use, square feet of ground area (SFGA), number of stories, and whether or not there is a basement.
Use |
SFGA |
No. of stories |
Basement? (Y/N) |
Building 1 ___________________________________________ |
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_________________ |
Building 2 ___________________________________________ |
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Building 3 ___________________________________________ |
_________________ |
_________________ |
Yes
Yes
Yes
No
No
No
Step 4: Attach documentation
The following documents must be attached:
•Proof of ownership (copy of the deed, contract for deed, title insurance policy, condemnation order and proof of payment, etc.)
•Picture of the property
•Notarized afidavit of use
•Copies of any contracts or leases on the property
The documents listed on Lines 18 through 23 may be attached to expedite processing. Mark an “X” next to any documents that are attached.
18 ___ Audited inancial statements for the most recent year
19 ___ Copy of the applicant’s bylaws and complete certiied recorded copy of Articles of Incorporation, including purpose clause and all amendments
20 ___ Copy of the notices to the municipality, school district, community college district, and ire protection district in which the property is located and postal return receipts if granting this application will reduce the property’s assessed valuation by $100,000 or more
21 ___ Plot plan of each building’s location on the property with each building and land area labeled with property index numbers and speciic uses
22 ___ Copy of any Illinois Department of Revenue Exemption Certiicate
23 ___ Other (list) ________________________________________
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_________________________________________________
Step 5: Identify the person to contact regarding this application
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25 _____________________________________________________ |
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Name of applicant’s representative |
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Owner’s name (if the applicant is not the owner) |
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_____________________________________________________ |
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Mailing address |
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Mailing address |
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____________________________________________________ |
_____________________________________________________ |
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____________________________________________________ |
_____________________________________________________ |
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Phone number |
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Step 6: Signature and notarization
State of Illinois |
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SS. |
County of ________________________________________ ) |
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I, ______________________________________, _____________________________, being duly sworn upon oath, say that I have read
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the foregoing application and that all of the information is true and correct to the best of my knowledge and belief.
_______________________________________________________
Afiant’s signature
Subscribed and sworn to before me this _____ day of _____________________________, 2______.
_______________________________________________________
Notary Public
County oficial use only. Do not write in this space
Step 7: County board of review statement of facts
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Current assessment $__________________________________ |
For assessment year 2_______ |
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Is this exemption application for a leasehold interest assessed to the applicant? |
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No |
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If “Yes”, write the Illinois Department of Revenue docket number for the exempt fee interest to the owner, |
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if known. ___ ___ — ___ ___ ___ — ___ ___ ___ ___ |
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State all of the facts considered by the county board of review in recommending approval or denial of this exemption application. |
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_____________________________________________________________________________________________________________ |
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_____________________________________________________________________________________________________________ |
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_____________________________________________________________________________________________________________ |
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County board of review recommendation |
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___ Full year exemption |
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___ Partial year exemption from ___ ___ / ___ ___ / ___ ___ ___ ___ to ___ ___ / ___ ___ / ___ ___ ___ ___ |
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___ Partial exemption for the following described portion of the property: ___________________________________________________ |
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__________________________________________________________________________________________________________ |
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___ Deny exemption |
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Date of board’s action ___ ___ / ___ ___ / ___ ___ ___ ___ |
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Step 8: County board of review certiication
I certify this to be a correct statement of all facts arising in connection with proceedings on this exemption application.
_______________________________________________________ Mail to: OFFICE OF LOCAL GOVERNMENT SERVICES MC |
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Signature of clerk of county board of review |
ILLINOIS DEPARTMENT OF REVENUE |
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101 WEST JEFFERSON STREET |
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SPRINGFIELD IL 62702 |
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General Instructions for Form
When must Form
Complete Form
•For a federal/state agency exemption, complete Form
•For a religious exemption, complete Form
Which steps must the applicant complete?
The applicant must complete Steps 1 through 6. The county board of review must com- plete Steps 7 and 8.
Complete all lines and attach all required documents or the county board of review will not accept the incomplete exemption application. If there is not enough space on this form to answer a question fully, attach additional sheets. On the top of each additional sheet, identify the number of each question to which a response is being made.
Note: The Cook County Board of Review requires that their complaint form be iled in addition to Form
What must be attached to Form
The following documents must be attached to Form
•Proof of ownership (deed, contract for deed, title insurance policy, copy of the con- demnation order and proof of payment, etc.)
•Picture of the property
•Notarized afidavit of use
•Copies of any contracts or leases on the property
To expedite processing, attach additional documents as speciied in Step 4.
Must any taxing bodies be notiied that an exemption application has been iled?
If granting this application will reduce the property’s assessed valuation by $100,000 or more, the municipality, school district, community college district, and ire protection dis- trict in which the property is located must be notiied that this application has been iled.
How many forms must be iled if an exemption for multiple parcels is being sought?
File one application in both of the following situations:
•Multiple parcels acquired by the same deed — Form
•A single parcel that was acquired by multiple deeds.
File a separate application for each parcel if multiple parcels were acquired by separate deeds, unless all four of the following conditions are met:
•The parcels are contiguous.
•All deeds were acquired before the year for which the exemption is now being sought.
•Form
•Form
Where is Form
File the completed and notarized Form
The county board of review considers exemption applications for the assessment year for which the board is in session only. It cannot consider an exemption for a previous or subsequent assessment year.
How is a property’s exempt status determined?
The following text is a brief outline of the procedures used to determine exempt status. For more information, see 35 ILCS
Step 1
Obtain Form
Step 2
The county board of review may hold a hear- ing to evaluate the application and support- ing documents.
Step 3
The county board of review completes Steps 7 and 8 and recommends whether or not the exemption should be granted before forward- ing Form
Step 4
The department assigns a docket number, reviews the facts regarding the application, and determines whether or not the exemp- tion should be granted.
Note: In some instances, the department will request more information from the applicant, who has 30 days from the date of the department’s request to provide that information.
The department mails its decision to
•the applicant,
•any intervenors,
•the county clerk, and
•the clerk of the county board of review.
The department’s decision is inal unless the applicant (or another party to the matter) requests a formal hearing.
How is a formal hearing requested if the applicant disagrees with the department’s decision?
Formal hearing requests must be made with- in 60 days after the date of the department’s decision. Mail requests for a formal hearing to the address provided on the exemption decision. The request will be forwarded to the Administrative Hearings Division.
Speciic Instructions for Form
Step 1: Identify the property
Line 1 — Write the name of the county in which this property is located.
Line 2 — Write the property owner as shown on the deed or other proof of ownership.
Line 3 — Write the property’s street address.
Line 4 — Write the name of the organization applying for the exemption (i.e., “applicant”).
Line 5 — Check the box to indicate whether or not the applicant on Line 4 is the lessee of the property. If “Yes”, write the dates the lease is in effect. Attach a copy of the contract or lease.
Line 6 — Write the property index number. The chief county as- sessment oficer or the county board of review can provide this number. Attach a copy of the property’s legal description if the county has not assigned a number or if the property is a division.
Line 7 — Write the dimensions (square footage) or acreage of this property.
Line 8 — Write the date on which ownership began. Attach a copy of proof of ownership (deed, contract for deed, or title insurance policy, etc.). If the property was obtained through condemnation, write the date the condemnation proceedings were iled and attach a copy of the condemnation order and proof of payment.
Step 2: Identify any previous exemptions or applications
Line 9 — Check the box to indicate whether or not the applicant has an Illinois sales tax exemption number. If “Yes”, write the exemption number.
Line 10 — Check the box to indicate whether or not a previous property tax exemption application has been iled for this property or applicant. If “Yes”, write the Illinois Department of Revenue docket number, if known.
Step 3: Identify the property’s use
Line 11 — Write the Illinois Compiled Statutes (ILCS) citation for this application. Most of the provisions may be found in 35 ILCS
Line 12 — Check the box to indicate whether or not any income is derived from the property. If “Yes”, explain in detail. If applica- ble, attach a copy of any written contracts, leases, or terms of oral agreement.
Line 13 — Check the box to indicate whether or not a unit of local government owns this property. If “Yes”, indicate whether or not the property is located within its corporate boundaries.
Line 14 — If granting this application will reduce the property’s assessed valuation by $100,000 or more, the municipality, school district, community college district, and ire protection district in which the property is located must be notiied that this application has been iled. Check the box to indicate whether or not notice has been given to these taxing districts. Attach a copy of the
notices and postal return receipts.
Line 15 — Describe the speciic activities that take place on this property. Write the exact date each activity began and how frequently it takes place. Do not state conclusions about the type of activity such as “charitable” or “educational”. If the property contains more than one building or a building contains more than one loor, separately describe the activities that take place in each building and on each loor. Include the square footage of each building and loor used for each activity.
Line 16 — Check the box to indicate whether or not the activities described on Line 15 began on the same date as the effective date of the lease on Line 5 or the date of ownership on Line 8, whichever is applicable. If “No”, explain in detail how the property was used between the lease or ownership date and the date these activities began.
Line 17 — Identify the use of each building on the property (e.g., classrooms, ire station). Write the square feet of ground area (SFGA) covered by each building, the number of stories, and indicate whether or not there is a basement.
Step 4: Attach documentation
The following documents must be attached:
•Proof of ownership (copy of the deed, contract for deed, title insurance policy, condemnation order and proof of payment, etc.)
•Picture of the property
•Notarized afidavit of use
•Copies of any contracts or leases on the property
Lines 18 through 22 — Mark an “X” next to any documents that are attached. Attaching the documents listed on Lines 18 through 22 may expedite processing.
Line 23 — If this property is used as a parking area, playground, lawn, or other ancillary use to an already exempt parcel, attach a copy of the Illinois Department of Revenue Exemption Certiicate for the exempt parcel. Make a clear distinction between the parcel that is already exempt and the property for which exemption is now being sought. Describe how each parcel is used and indicate the proximity of the parcels to each other.
Step 5: Identify the person to contact regarding this application
Line 24 — Write the name, address, and phone number of the person the county board of review and the department should contact regarding this application.
Line 25 — If the applicant is not the owner, write the owner’s name, address, and phone number.
Step 6: Signature and notarization
The application must be signed under oath, verifying that all of the information is true and correct to the best of the applicant’s knowledge and belief. This application must be notarized be- fore sending to the county board of review.