Form R 1 PDF Details

The R-1 form, provided by the Virginia Department of Taxation, is a crucial document for business owners operating within the state. It serves multiple purposes, notably the registration of a new business, the addition of an additional tax type or new business location to an existing account, and updating contact or responsible officer information. The form is comprehensive, covering various sections that gather detailed business profile information, including the business name, Federal Employer Identification Number (FEIN), and entity type. With provisions to specify the primary business activity, it also inquires if the business will deal with tobacco products or operate as a retail food establishment among other specifics. The detailed layout ensures that businesses can accurately report their status concerning different tax obligations such as corporate income tax, pass-through entity income, insurance premiums license tax, employer withholding tax, retail sales, and use tax, including specific considerations for in-state and out-of-state dealers. The document emphasizes the importance of maintaining current and accurate information for tax purposes, facilitating a streamlined communication channel between businesses and the Virginia Department of Taxation. Registering or updating business information online is encouraged, demonstrating Virginia’s commitment to leveraging technology for efficient tax administration.

QuestionAnswer
Form NameForm R 1
Form Length7 pages
Fillable?No
Fillable fields0
Avg. time to fill out1 min 45 sec
Other namesform virginia department, form r 1, form 1 virginia, virginia form r1

Form Preview Example

Form R-1

Virginia Department of Taxation

 

Business Registration Form

Go to www.tax.virginia.gov/iReg to register or update your business information online.

Reason for Submitting this Form:

New Business Registration. Complete applicable lines in Sections I, II, IX and all applicable tax types.

Add an Additional Tax Type to Existing Account. Complete applicable lines in Sections I, II, IX and applicable tax types.

Add a New Business Location to Existing Account. Complete applicable lines in Sections I, II, IX and applicable tax types. Update Contact or Responsible Officer Information. Complete applicable lines in Sections I, II and IX.

Section I - Business Profile Information

1.Business Name. Enter full legal name of business. Sole Proprietors - enter owner’s name (first, middle initial, last).

2.Federal Employer Identification Number (FEIN). This number is required to register. To obtain a FEIN, contact the IRS.

2a. If Sole Proprietor, enter Social Security Number (SSN) of Owner.

3.Entity Type. Check One. See instructions.

SOLE PROPRIETOR (or

PASS-THROUGH ENTITY

OTHER ENTITY

GOVERNMENT ENTITY

single member limited

S Corporation

Nonprofit Organization

Federal Government

liability company taxed as an

individual)

General Partnership

Cooperative

Virginia State

ESTATE/TRUST

Limited Partnership

Credit Union

Government

 

CORPORATION

Limited Liability

Bank

Local Government

 

 

 

C Corporation

Partnership

Savings and Loan

Other State Government

 

(not Virginia)

 

 

Nonprofit Corporation

Limited Liability Company

Public Service

 

 

 

 

Limited Liability Company

electing to file as a pass-

Corporation

Other Government

through entity

 

 

 

electing to file as a

 

 

 

 

 

corporation

 

 

 

 

 

 

 

4.Trading As Name (or Doing Business As Name). This is the name known by the public.

5.Primary Business Activity.

Describe: ____________________________________________________________________________________________

Check if you will be selling any tobacco products.

Check if you intend to operate a retail food establishment, food manufacturing operation, or food warehouse that sells food products or dietary supplements. Exception: If you intend to operate solely as a restaurant, do not check this box. See instructions.

6.Primary Business Address. Enter the physical address of your business.

Street Address

City, State, ZIP

7.Primary Mailing Address. Enter a mailing address if different from your Primary Business Address.

Street Address or P.O. Box

City, State, ZIP

8.Primary Contact Information. Use this section to designate an individual authorized to discuss tax matters on behalf of this business. The named contact is permitted to resolve specific tax issues and discuss transactions with the Department. See instructions.

Name

Title

Contact Phone Number

( )

Va. Dept. of Taxation 1501220 Rev. 04/20

Page 1

 

FEIN ______________________________________________

Section II - Responsible Party

Responsible Party / Corporations and Pass-Through Entities Only - Identify corporate, partnership or limited liability officers responsible for tax obligations. See instructions. Providing this information assists Department representatives in verifying authorized

contacts and resolving tax matters.

 

a) Name of Responsible Party

 

 

b) SSN

 

 

 

 

 

1.

c) Relationship Title

 

d) Relationship Date

e) Home Phone Number (Including Area Code)

 

 

 

 

 

 

 

 

 

 

f) Residence Address

 

 

g) City, State, ZIP

 

 

 

 

 

 

a) Name of Responsible Party

 

 

b) SSN

 

 

 

 

2.

c) Relationship Title

d) Relationship Date

e) Home Phone Number (Including Area Code)

 

 

 

 

 

 

 

 

 

 

f) Residence Address

 

 

g) City, State, ZIP

 

 

 

 

 

Section III - Annual Tax

A.Corporation Income Tax

1. Date you became liable for Corporation Income Tax (MM/DD/YY).

2.Date and state of incorporation

Date (MM/DD/YY)

State

3.Tax Year. Must be same as your Federal Taxable Year. Check one.

Calendar Year (1/1 – 12/31) or

Fiscal Year - Beginning month ____________ and Ending month ___________

or

52-53 Taxable Year - Beginning month ______________ and Ending month _______________

4.Mailing Address if different from the Mailing Address in Section I.

Street Address or P.O. Box.

City, State, ZIP

5.Subsidiary or Affiliate. Complete the following only if this business is a subsidiary or affiliated with another business and the parent is filing a combined or consolidated return.

Combined return. Check if business is a subsidiary or affiliate and parent files combined return.

Consolidated return. Check if business is a subsidiary or affiliate and parent files consolidated return.

Parent Company’s Business Name

Parent Company’s FEIN

6.Contact Information. If different from Primary Contact in Section I, enter contact information for person designated for this tax.

Name

Title

Contact Phone Number

( )

Page 2

FEIN ______________________________________________

B.Pass-Through Entity

1. Date you became liable for reporting Pass-Through Entity Income (MM/DD/YY).

2. Date and state of formation

Date (MM/DD/YY)

State

3. Tax Year. Must be same as your Federal Taxable Year. Check one.

Calendar Year (1/1 – 12/31) or

Fiscal Year - Beginning month ____________ and Ending month ___________

or

52-53 Taxable year - Beginning month ______________ and Ending month _______________

4. Mailing Address if different from the Mailing Address in Section I.

Street Address or P.O. Box

City, State, ZIP

5. Contact Information. If different from Primary Contact in Section I, enter contact information for this tax.

Name

Title

Contact Phone Number

 

 

(

)

C.Insurance Premiums License Tax

1. Date you became liable for Insurance Premiums License Tax (MM/DD/YY).

2. Insurance Company. If you are an insurance company pending licensure by the Virginia State Corporation Commission Bureau of Insurance, complete the Insurance Company Section below. Insurance companies must also complete and enclose the Declaration of Estimated Insurance Premiums License Tax, Form R-1A. Form R-1A is available to download or print on our website, www.tax.virginia.gov.

Company Type and Company Sub-Type are provided to you by the Bureau of Insurance.

License Number

Company Type

Company Sub-Type

3. Surplus Lines Broker and Surplus Lines Agency. If a Surplus Lines Broker or Agency, enter producer number below.

Producer Number

4. Mailing Address if different from the Mailing Address in Section I.

Street Address or P.O. Box

City, State, ZIP

5. Contact Information. If different from Primary Contact in Section I, enter contact information for this tax.

Name

Title

Contact Phone Number

( )

Page 3

FEIN ______________________________________________

Section IV - Employer Withholding Tax

1.Date you had employees and began paying wages (MM/DD/YY).

2.Filing Frequency. Will be determined by the Department and reviewed periodically. Indicate below the amount of Virginia Income Tax you expect to withhold each quarter.

 

Quarterly Filer - Less Than $300 Virginia Withholding Per Quarter

 

Pension Plan Only

 

 

 

 

 

Monthly Filer - Between $300 and $3,000 Virginia Withholding Per Quarter

 

Household Employer - Annual Filer

 

Semi-Weekly Filer - $3,000 or Greater Virginia Withholding Per Quarter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.

Seasonal Business. If open only part of the year,

JAN

FEB

MAR

 

APR

MAY

JUN

JUL

AUG

SEP

OCT

NOV

DEC

 

check months business is active.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.

Mailing Address if different from the Mailing Address in Section I.

 

 

 

 

 

 

 

 

 

 

Street Address or P.O. Box

 

 

 

 

 

City, State, ZIP

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.

Contact Information. If different from Primary Contact in Section I, enter contact information for this tax.

 

Name

Title

 

 

 

 

 

 

 

 

Contact Phone Number

 

 

 

 

 

 

 

(

)

 

 

 

Section V - Retail Sales and Use Tax

A. In-State Dealers. If your business location is in Virginia, use this area to register for Retail Sales and Use Tax.

1.

Date You Became Liable. Anticipated date of first retail sale (MM/DD/YY).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.

Filing Options. Virginia retail sales businesses with multiple locations, indicate how you will submit your return(s).

 

a. File one combined return for all business locations in the same locality.

 

 

 

 

 

 

 

 

 

 

 

 

b. File one consolidated return for all business locations.

 

 

 

 

 

 

 

 

 

 

 

 

c. File a separate return for each business location.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.

Seasonal Business. If open only part of the year,

JAN

FEB

MAR

 

APR

MAY

JUN

JUL

AUG

SEP

 

OCT

NOV

DEC

 

check months business is active.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.

Specialty Dealer. Check this box if you sell at flea markets, craft shows, etc. at various locations in Virginia.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.

Business Locations. Complete this section to add a new business location in Virginia whether you are registering for the first

 

time or adding a location to your existing account. If adding multiple locations, attach a separate sheet using the same format

 

as below. A list of FIPS Codes is located at the end of the R-1 Instructions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

a) Add This Location to This Virginia Account Number

 

 

 

 

 

b) Date Location Opened

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

c) Trade Name of Business

 

 

 

 

 

d) Business Locality FIPS Code (Look up at www.tax.virginia.gov/fips)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

e) Business Physical Street Address (No P.O. Boxes)

 

 

 

 

 

City, State, and ZIP

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

f) Mailing Address (If different from above)

 

 

 

 

 

City, State, and ZIP

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6.

Contact Information. If different from Primary Contact in Section I, enter contact information for this tax.

 

 

 

 

 

Name

Title

 

 

 

 

 

Contact Phone Number

 

 

 

 

 

 

 

(

 

)

 

 

Page 4

FEIN ______________________________________________

B.

Out-of-State Dealers. Use this area to register for Retail Sales and Use Tax. Every dealer outside Virginia doing business

 

in Virginia as a dealer is required to register and to collect and pay the tax on all taxable tangible personal property sold or

 

delivered for storage, use or consumption in Virginia.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.

Date You Became Liable. Date of first sale or use in Virginia (MM/DD/YY)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

Seasonal Business. If open only part of the year,

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEP

 

OCT

NOV

DEC

 

check months business is active.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.

Mailing Address if different from the Mailing Address in Section I.

 

 

 

 

 

 

 

 

 

 

 

Street Address or P.O. Box

 

 

 

 

City, State, ZIP

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.

Contact Information. If different from Primary Contact in Section I, enter contact information for this tax.

 

 

 

 

 

Name

Title

 

 

 

 

 

 

 

Contact Phone Number

 

 

 

 

 

 

(

 

)

 

 

 

C.Vending Machine Sales Tax

1 Existing Accounts. Enter Virginia Account Number.

2 Date You Became Liable. Anticipated date of first retail sale (MM/DD/YY).

3 City or County. Enter the City or County of each location you will operate vending machines (see instructions).

Location 1

Location 2

Location 3

Location 4

Location 5

Location 6

4Mailing Address if different from the Mailing Address in Section I.

Street Address or P.O. Box

City, State, ZIP

5Contact Information. If different from Primary Contact in Section I, enter contact information for this tax.

Name

Title

Contact Phone Number

( )

D.Other Sales and Use Tax. Use this area to register for Sales Type Specific and Use Taxes.

1.Indicate Tax Type(s) & date you became liable (MM/DD/YY). This is the date of the first sale of a particular product or service, or the purchase date of the item for use tax purposes.

Tax Type

Date You Became Liable

Consumer Use Tax

Date

_______________

Watercraft Tax

Date

_______________

Digital Media Fee

Date

_______________

Tire Recycling Fee

Date

_______________

Motor Vehicle Rental Tax

Date

_______________

Peer-to-Peer Vehicle

 

 

Sharing Tax

Date

_______________

Tax Type

Date You Became Liable

Aircraft Tax

Date ____________________

Number of Aircraft Owned

 

Previous Year:

____________________

Virginia Commercial Fleet

 

Aircraft License Number:

____________________

2.Seasonal Business. If open only part of the year, check months business is active.

JAN

FEB MAR APR MAY JUN JUL AUG SEP

OCT NOV DEC

3.Mailing Address if different from the Mailing Address in Section I.

Street Address or P.O. Box

City, State, ZIP

4.Contact Information. If different from Primary Contact in Section I, enter contact information for this tax.

Name

Title

Contact Phone Number

( )

Page 5

FEIN ______________________________________________

Section VI - Communications Tax

A communications service is any electronic transmission of voice, data, audio, video, or other information by or through any

electronic, radio, satellite, cable, optical, microwave or other medium or method regardless of the protocol used for the transmission or conveyance. Communications services subject to the tax include: landline telephone services (including Voice Over Internet Protocol); wireless telephone services; cable television; satellite television; satellite radio.

1.Date You Became Liable. Date communications services were provided or anticipated date (MM/DD/YY).

2.Mailing Address if different from the Mailing Address in Section I.

Street Address or P.O. Box

City, State, ZIP

3.Contact Information. If different from Primary Contact in Section I, enter contact information for this tax.

Name

Title

Contact Phone Number

( )

Section VII - Litter Tax

A litter tax is imposed on every business in the state who, on January 1 of the taxable year, was engaged in business as a manufacturer, wholesaler, distributor, or retailer of certain enumerated products. If you are not in business on January 1, you are not liable for Virginia Litter Tax until the succeeding year. The products that subject the business to litter tax are: food for human or pet consumption,

groceries, cigarettes and tobacco products, soft drinks and carbonated waters, beer and other malt beverages, wine, newspapers and magazines, paper products and household paper, glass containers, metal containers, plastic or fiber containers made of synthetic

material, cleaning agents and toiletries, non-drug drugstore sundry products, distilled spirits, and motor vehicle parts. This tax does not apply to individual consumers.

1.Existing Accounts. Enter Virginia Account Number.

2.Date You Became Liable. Date you became liable for Litter Tax (MM/DD/YY).

3.Number of business locations subject to litter tax

4.Mailing Address if different from the Mailing Address in Section I.

Street Address or P.O. Box

City, State, ZIP

5.Contact Information. If different from Primary Contact in Section I enter contact information for this tax.

Name

Title

Contact Phone Number

( )

Page 6

FEIN ______________________________________________

Section VIII - Commodity and Excise Taxes

1.Tax Type - See instructions. Indicate tax type and the date you became liable. (MM/DD/YY).

Cattle Assessment

Date ____________

Egg Excise Tax

Date ____________

Corn Assessment

Date ____________

Forest Products Tax

Date ____________

Cotton Assessment

Date ___________

Peanut Excise Tax

Date ____________

 

 

 

 

Soybean Assessment

Date ____________

Small Grains Assessment

Date ____________

Soft Drink Excise Tax

Date ____________

Sheep Assessment

Date ____________

2.Mailing Address if different from the Mailing Address in Section I.

Street Address or P.O. Box

City, State, ZIP

3.Contact Information. If different from Primary Contact in Section I, enter contact information for this tax.

Name

Title

Contact Phone Number

( )

Section IX - Signature

IMPORTANT - READ BEFORE SIGNING

This registration form must be signed by an officer of the corporation, limited liability company or unincorporated association, who is authorized to sign on behalf of the organization. The proprietor must sign for a sole proprietorship.

Under penalty of law, I believe the information on the application to be true and correct.

Signature

Title

Print Name

Date

Daytime Phone Number

( )

For assistance with this form, or for information about taxes not listed in this form, please call (804) 367-8037.

Fax the completed form to (804) 367-2603 or mail it to: Virginia Department of Taxation

Registration Unit

P.O. Box 1114

Richmond, VA 23218-1114

Page 7

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1. The va r 1 form requires specific information to be entered. Make certain the next fields are complete:

Ways to fill in virginia r1 part 1

2. After performing the last section, go on to the subsequent stage and enter the essential particulars in these fields - CORPORATION C Corporation, electing to file as a, corporation, Limited Liability Company electing, through entity, Corporation, Other State Government not, Trading As Name or Doing Business, Primary Business Activity Describe, Check if you will be selling any, Check if you intend to operate a, products or dietary supplements, Primary Business Address Enter the, City State ZIP, and Primary Mailing Address Enter a.

Part # 2 for completing virginia r1

3. This next section will be focused on Name, Title, Va Dept of Taxation Rev, Page, and Contact Phone Number - complete all of these blanks.

Va Dept of Taxation  Rev, Name, and Title in virginia r1

Always be very careful when filling out Va Dept of Taxation Rev and Name, since this is the section in which a lot of people make some mistakes.

4. This next section requires some additional information. Ensure you complete all the necessary fields - FEIN, Section II Responsible Party, a Name of Responsible Party, b SSN, c Relationship Title, d Relationship Date, e Home Phone Number Including Area, f Residence Address, a Name of Responsible Party, g City State ZIP, b SSN, c Relationship Title, d Relationship Date, e Home Phone Number Including Area, and f Residence Address - to proceed further in your process!

FEIN, f Residence Address, and a Name of Responsible Party inside virginia r1

5. To finish your document, this final segment involves several extra blanks. Filling out Section III Annual Tax A, Date you became liable for, Date and state of incorporation, Date MMDDYY, State, Tax Year Must be same as your, Calendar Year or, Fiscal Year Beginning month and, Taxable Year Beginning month, Mailing Address if different from, Street Address or PO Box, City State ZIP, Subsidiary or Affiliate Complete, parent is filing a combined or, and Combined return Check if business will wrap up everything and you're going to be done before you know it!

Stage number 5 in filling in virginia r1

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