In the realm of construction and facility maintenance, the transition between project completion and operational readiness marks a critical juncture, ensuring that the infrastructure is safe, functional, and ready to serve its intended purpose. The Handover Certificate PF 398 form plays a pivotal role in this transition, particularly for minor works undertaken within the Property and Facilities Division. It serves as a formal acknowledgment from the contractor to the University of Queensland or similar entities, declaring that the work has been completed to satisfaction, and that the site has been rendered safe for the occupancy of staff and students. Central to this form are declarations that all hazards—or potential hazards—have been effectively managed and that the site is left in a condition safe for immediate use. Liability remains with the contractor until the handing over process is completed and documented via this form, which underscores the seriousness with which safety and due diligence are treated. Inclusion of details regarding any installed plant or equipment provides a critical reference for future maintenance and operational planning. The form is completed with the signatures of the contractor's site supervisor and the project's overseeing officer, ensuring a mutual agreement on the state of the project at handover. This mechanism of formal handover is not only a matter of procedure but also one of practicality, ensuring all parties are aligned with the status and safety of the project, thereby mitigating potential risks or misunderstandings.
| Question | Answer |
|---|---|
| Form Name | Handover Certificate Pf 398 Form |
| Form Length | 1 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 15 sec |
| Other names | building handover letter format word, handing over taking over format, handing taking over certificate, handing over format |
Property and Facilities Division
Form
08/10
CONTRACTOR SITE HANDOVER CERTIFICATE FORM – MINOR WORKS |
PF398 |
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PROJECT: .......................................................................................................................................................................
LOCATION:....................................................................................................................................................................
CONTRACTOR NAME: ................................................................................................................................................
Work has been completed and the work site is safe for occupation of UQ staff and students.
•All hazards and potential hazards resulting from this work have been controlled,
•The area has been left in a safe condition.
Until hand over has taken place, the Contractor shall be solely liable for any accidents, injury, damage or loss to any person, or to property of any person arising from the carrying out of these works. Hand over of site will not be effective until this form has been completed.
Please provide list of plant and or equipment installed with this project.
I.e. Auto Door, Air Conditioning Plant, Fire Detectors etc.
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Contractor Site Supervisor Signature: |
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Contractor Site Supervisor Name: |
Date: |
Signature of Project Manager/Supervisor/Officer: |
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Name: |
Date: |
Distribution - Contractor, Project Officer - |
, MES, MS, MMC, SPFA. |