In today’s digital age, the quest for efficiency and enhanced security in the workplace has led to the implementation of innovative solutions like the Illinois Electronic Pay Stub System (EPASS). This web-based platform is not only secure, employing SSL encryption and meticulous password management to protect sensitive information, but also remarkably user-friendly, enabling employees to access their pay stub information conveniently from anywhere, at any time. With a focus on simplicity and technological advancement, EPASS is designed to benefit both employees and payroll administrators across various agencies, boards, and commissions under the Office of the Governor. By eliminating the hassle associated with traditional paper pay stubs—thereby reducing printing supplies, postage, and storage costs—EPASS presents a sustainable, cost-effective solution for payroll processing. Furthermore, it supports operational efficiency and enhances customer service by streamlining workflow and increasing productivity among payroll and administrative personnel. This system not only caters to the needs of the technologically adept but is also accessible for those who may not be as computer-savvy, making it a versatile tool in managing payroll information efficiently. Additionally, EPASS maintains historical pay stub data for seven years, ensuring that employees have comprehensive access to their pay history, which they can securely view, review, and print as needed, without unnecessary administrative involvement, thus safeguarding their privacy and reducing administrative costs. The Illinois EPASS form encapsulates the requirements for agencies and employees to transition to this electronic system, outlining the necessary steps to enroll and detailing the convenience and security features that make EPASS an essential tool for modern payroll management.
| Question | Answer |
|---|---|
| Form Name | Illinois Epass Form |
| Form Length | 2 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 30 sec |
| Other names | how to illinois epass, you illinois epass get, illinois bccs epass, you illinois epass |
Electronic Pay Stub System (EPASS)
bccs.illinois.gov
Service Features and Benefits
GET STARTED TODAY
It’s Secure!
It’s Convenient!
It’s Easy to Use!
A SECURE SOLUTION
EPASS utilizes SSL (Secure Socket Layer) encryption and password management to ensure the protection and integrity of sensitive pay stub information. Your Social Security number is stored in an unreadable format
The Electronic Pay Stub System (EPASS) is a secure,
EPASS is cutting edge technology and was designed with simplicity in mind to support both employees and payroll administrators for agencies, boards, and commissions under the Office of the Governor. Once an agency has established Active Directory Illinois.gov accounts or a trust with the Illinois.gov domain, the agency can elect to begin distribution pay stubs electronically to its employees via EPASS.
How it works…
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Employee visits website |
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Employee enters |
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identification credentials |
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Access to pay stub |
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information granted |
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Finish
4Employee views pay stub information
(encrypted) on the database. Only the last 4 positions of your Social Security number are displayed.
Payroll administrators are specially authorized EPASS users with expanded access and capabilities. EPASS administration tools make it easy to manage and monitor all aspects of payroll services directly from a PC desktop. Each payroll administrator is permitted to administer pay stub information only for the agency to which he or she is authorized. In the case of Shared Services Centers, a payroll administrator may be authorized to view more than one agency.
CONVENIENT
No need to worry about keeping track of pay stubs. Payment information is at your employee’s fingertips 24 hours a day, seven days a week.
EASY TO USE
Whether you are computer savvy or technically challenged, the EPASS application was designed for ease of use.
To learn how EPASS will reduce your payroll processing costs while providing a valuable service to your employees, contact
State Agencies realize cost reductions!
Eliminates the hassle and expense of paper and printing supplies associated with processing pay stubs.
Reduced postage to mail pay stubs.
Reduced time and costs required to produce pay stubs and lost pay stubs.
Streamlined workflow and increased productivity by payroll and administrative personnel who manage pay stub activities.
Reduced storage costs. No more paper documents to store.
Operational efficiency and
improved customer service!
Increase employee satisfaction with immediate secure online pay stub access.
EPASS provides employee’s secure password protected access to their pay stub information and allows employees to proactively:
OReview current pay period information
OReview pay history
OPrint pay stub (if needed)
Allows pay stub tasks to be accomplished directly by the employee without involvement of managers or payroll personnel. The result is increased privacy and decreased administrative costs.
BCCS - 1 (02/13)
Bureau of Communications & Computer Service
Electronic Pay Stub System (EPASS) Requirements
EPASS Agency/Employee Requirements
Payroll Data
Payroll data must reside with the Office of the Comptroller
Active Directory User Accounts residing in the Illinois.gov domain or within a domain trusted by the Illinois.gov domain
Required for electronic pay stub distribution
Access to the internet at work or at home
Required for remote viewing of current and previous pay stubs
To enroll for the EPASS application, please complete the following steps:
Step 1: Agency Memo of Understanding
The [Agency Name] __________________________________________________ is requesting the transfer of our payroll data
to the Electronic Pay Stub System (EPASS).
Agency Officer Signature: _____________________________________ |
Date: __ __/__ __/__ __ __ __ |
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Step 2: Agency Contact/Liaison |
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Name: ____________________________________________________ |
Telephone: (__ __ __) __ __ __ - __ __ __ |
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Agency: __________________________________________________ |
Email Address: ________________________ |
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Step 3: Agency Payroll Administrator(s) |
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Primary |
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Name: ____________________________________________________ |
Telephone: (__ __ __) __ __ __ - __ __ __ |
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Agency: __________________________________________________ |
Email Address: ________________________ |
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Backup |
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Name: ____________________________________________________ |
Telephone: (__ __ __) __ __ __ - __ __ __ |
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Agency: __________________________________________________ |
Email Address: ________________________ |
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Backup |
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Name: ____________________________________________________ |
Telephone: (__ __ __) __ __ __ - __ __ __ |
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Agency: __________________________________________________ |
Email Address: ________________________ |
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Step 4: Return Completed Form to: |
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Mailing Address: |
Email: |
EPASS Contact: |
CMS/BCCS |
valerie.bolinger@illinois.gov |
Valerie Bolinger/Agency Relations |
120 West Jefferson |
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(217) |
Attn: Agency Relations/Val Bolinger |
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Springfield, IL 62702 |
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BCCS - 1 (02/13)