Navigating through the complexities of payroll adjustments is a critical task for any organization aiming to maintain accurate and up-to-date employee records. The Payroll System Amendment Form, known as PAY02, serves as an indispensable tool in this endeavour, streamlining the process of implementing changes to an employee's payroll details. This form accommodates adjustments ranging from simple personal data updates to more complex changes in payments or deductions. Essential details such as the employee's name, national ID card number, grade, and salary scale are captured alongside specific changes like address modifications or alterations in bank account information. Additionally, the form captures adjustments in monetary terms, whether as payments or deductions, specifying the amounts in rupees and paisas and indicating the effective date of these changes. Each entry on the form is rigorously documented, including the preparation, auditing, and verification by the respective personnel, ensuring a meticulous update process. By adhering to the specified instructions for filling out the form, including the submission date, office name, and DDO code, organizations can ensure a seamless transition for any payroll adjustments required, thereby upholding the integrity of their payroll system.
| Question | Answer |
|---|---|
| Form Name | Payroll System Amendment Form |
| Form Length | 1 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 15 sec |
| Other names | payroll system amendment form, salary change form, change form education department pdf, change form pdf |
FORM: PAY02
PAYROLL SYSTEM
AMENDMENT FORMDate 1
SINGLE EMPLOYEE ENTRY
Page No. 2
OFFICE OF THE 3
FOR THE MONTH OF |
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DDO Code |
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Description |
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(Cost Center) |
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Personnel |
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Employee |
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Number |
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Name |
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Grade (Pay |
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Salary 12 |
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Scale Group) |
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Status |
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National ID 9
Card Number
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GENERAL DATA CHANGE 13 |
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CHANGE IN PAYMENTS / DEDUCTIONS 17 |
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Info 14 |
Field |
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Wage |
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Amount |
Effective |
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Type |
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New Contents 16 |
Type |
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Rupees 19 |
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Paisa Adj |
Date 21 |
Remarks 22 |
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Prepared By 23 |
Audited/Checked By 24 |
25Entered / Verified By
Specific Instructions
1 Add the date of submission of this form.
2 Add the page number of this form.
3 Add the office name : e.g. Ministry pf Commerce/ Govt High School No.2 Peshawar.
4 Add the month to which this adjustment relates. E.g. October 5 Write DDO Code
6 Enter the Description of the DDO Code.
7 Add Computer Generated Personnel Number. This is an eight digit code in the new SAP system while 11 digit in the Legacy system.
8 Add name of the employee.
9 Add National ID Card Number. This is a 11 or 13 Digit code (depending upon issuing authority). 10 Self Explanatory
11 Add Description of Grade e.g BPS 18.
12 In case salary is to be stopped for this employee select "Stop". Where salary payment of an employee whose payment was stopped is to be revived, select "Start".
13 These are
14 Refer to List # 19 from the Lists of Codes and select the info type e.g. 009 for change of bank ac 15 Choose the field that requires adjustment. E.g. 60 for change in Bank account number.
16 Enter the new contents of change. E.g. bank account number PLS
17 These are Monetary changes. E.g. Change of amount in reccurent payments/ deduction (allowa 18 Refer to List # 14 and 16 from the Lists of Codes .
19 Add Amount in Rupees and Paisa
20 Add "P" if the adjustment is in the form of "Payment". Add "D" if the adjustment is a "Debit" adjustment.
21 Add date from which this change becomes effective.
22 Add any remarks.
23 Name and Signature of person preparing this form.
24 Name and Signature of certifying officer.
25 Name and Signature of person who has entered and verified this form.
m,
ccount number .
nces).