When navigating the complexities of international trade, preparing accurate documentation is crucial for ensuring a smooth process, especially when it comes to shipping goods across borders. Among these necessary documents is the Pro Forma Invoice, a form that serves multiple roles, easing the export process while providing essential information to all parties involved. This document outlines critical details such as the company name, contact information, consignment number, and the reason for export. Additionally, it includes comprehensive descriptions of the goods being shipped, including their origin, material composition, and intended use, alongside a breakdown of their value. The form also highlights the responsibility of the consignor to comply with regulations concerning the transport of potentially hazardous materials, ensuring that all necessary precautions and documentations are in place. Essential for both commercial and regulatory reasons, the Pro Forma Invoice not only facilitates smooth customs clearance but also acts as a preliminary bill of sale between the sender and the recipient, making its accurate and thorough completion a non-negotiable part of international trade. Understanding how to properly complete this document can save shippers from unnecessary delays, costs, and complications, thereby enhancing the efficiency of global commerce operations.
| Question | Answer |
|---|---|
| Form Name | Pro Forma Invoice Form |
| Form Length | 2 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 30 sec |
| Other names | pro forma invoice parcel monkey contact phone number form |
COMMERCIAL / PRO FORMA INVOICE
Company Name
Street
Town
Country/State
Contact Name
Recipient Addr.
Consignment No.
Reason for export
Area/Zip code
Goods are of origin:
Phone Number
Please provide a full description of the goods (What is it? What is it made from? What is it’s usage?)
Description of goods
Item Value
Total Value
Currency
Shippers VAT #:
TOTAL
The transport of Dangerous Goods/Chemicals by road, rail, air, sea or tunnel is subject to regulation. It is the consignor’s duty to identify the requirements for notification, packing, labelling and documentation and to be aware that transport to offshore/over water destinations will include multi modal transport operations.
I declare that the above information is true and correct to the best of my knowledge.
Name
Signature
Title
Date
Please print 3 copies of this document – attach one to the parcel, give one to the driver and print a copy for yourself.
HOW TO COMPLETE THE COMMERCIAL / PRO FORMA INVOICE
Completing this document is very important to ensure that your shipment goes smoothly. If you fail to complete it or do not complete it correctly, there is a good chance your item will be refused at customs in the destination country. This will result in additional cost and aggravation to yourself.
First Section
Company Name |
This is the company name of the sender. If unavailable please put the |
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personal name of the sender. |
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Street |
Sender’s street address |
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Town |
Sender’s town name |
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Country/State |
Sender’s country/state |
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Contact Name |
Sender’s contact name |
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Consignment No. |
The PM_######_###### reference number on the label |
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Reason for export |
Reason for exporting goods |
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Area/ZIP code |
Sender’s postcode/zip code |
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Goods are of origin |
Country where goods were manufactured |
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Phone number |
Sender’s telephone number |
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Recipient Addr. |
The address of the person receiving the parcel. |
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Middle Section
In the second section, you should list all shipped goods with accurate descriptions (What is it? What is it made from? What is it’s usage?), a unit valuation for each item and a total valuation for that each item. Eg. If you have 10 pairs of shoes worth £10 each, you would enter “10.00” in the Item Value column, “100.00” in the Total Value column and “GBP” in the currency column.
If you are VAT registered, you should enter your VAT registration number in the box provided at the bottom of the table.
You should add up all the ‘Total Value’ entries and place this total in the box provided at the bottom of the table along with the currency you have valued the items in eg. GBP.
Third Section
You should read the declaration carefully and ensure your responsibilities are met. Then print your name, title, sign and date.